Wright County Board Minutes

APRIL 13, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following corrections were made to the minutes of 4-6-99: Page 5, 3rd paragraph, 2nd to last sentence, should read "Ordorff referenced the letter that the Township Association sent opposing the request for expansion." (Sawatzke); Page 5, 2nd to last paragraph, first sentence should read, "Mattson watched the video on the hearings and also took his own garbage into the site." (Mattson); Page 6, 2nd sentence should read, "He didn't feel that the County needed outside counsel with relation to the lined or unlined property issue." (Jude). Motion to approve the minutes as corrected was made by Jude, seconded by Russek, carried 5-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #5, "Jt. Ditch 15 Meeting" (Mattson); Aud./Treas. Item #6, "Resolution RE: Extension Budget Appropriation for 1999" (Gruber); Item For Consid. #3, "AMC Collar County Meeting" (Jude). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

The Consent Agenda was reviewed. Sawatzke removed Item E3, "Authorize Signatures, Sentence To Service Contract For Biennium July 1, 1999 through June 30, 2001." for discussion. On a motion by Jude, second by Eichelberg, all voted to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: R. Johnson, Bldg. Maint.; L. Schroeder, Extension, A. Riebel, Parks, T. Piram, P&Z.

2. Refer Parking Ramp Resurfacing To Building Committee.

3. Claim, Frank Madden, $5,936.22.

4. Meeting Notice, MGWA Spring Conference, 4-30-99.

B. ATTORNEY

1. Approval For Barb Johnson, Victim/Witness Coordinator, To Change From 4/5 Time To Full Time, Eff. 5-1-99.

C. AUDITOR/TREASURER

1. Promote Toni Duerr From Clerk II, Step 8, to Payroll Clerk, Step 5, Eff. 4-14-99 & Auth. Posting Of Vacated Clerk II Position.

2. Claim, Scott Builders, $1,642.50 (Fund 34-HSC & PW).

3. Claim, Loberg Plumbing & Heating, $2,664.59 (Fund 34-HSC).

4. Claim, Facility Systems, $3,152.21 (Fund 34-HSC & PW).

D. PARKS

1. Authorize Signatures, Memorandum Of Understanding Between Wright County and Monticello Rod & Gun Club.

E. SHERIFF

1. Acknowledge Appointment, Lance Hellerud, Deputy Sheriff, Eff. 4-19-99, Grade 5.

2. Acknowledge Resignation, James Sandstrom, Corrections Officer, Eff. 4-16-99 & Auth. Replacement.

4. Authorize Signatures, Federal Equitable Sharing Agreement. Item E3, "Authorize Signatures, Sentence To Service Contract For Biennium July 1, 1999 through June 30, 2001" was discussed. Shelva Swanson, Department of Corrections, presented budget information and requested authorization for signatures on the contract documents. The budget for the two-year period is $117,500 of which the County will be responsible for half. Since the last contract, signed 7-1-97, the cost to the County was $76,800 with a benefit of $260,556. That would be a return of more than $3.00 for every $1.00 spent. Consensus of the Board was that the program was very positive and that the crew leaders were outstanding. Jude moved to authorize signatures on the contract, seconded by Russek, carried 5-0.

Doug Gruber, Auditor/Treasurer, introduced Mike Couri, legal counsel representing the City of Albertville. Couri said the City requests that the County waive the 30-day notice period required for the public hearing notice for the establishment of a new TIF District in Development District No. 1. The Public Hearing would be held on 5-3-99. Eric Dudley, Land of Lakes Stone Project, said he proposes to build a slab stone fabrication business. Jude moved to waive the 30-day notice period for the proposed TIF District in the City of Albertville. Motion carried 5-0 on a second by Eichelberg.

Gruber requested that the Board establish a Communications Committee meeting to discuss Y2K Upgrades and equipment upgrades for the Sheriff's Department. Russek moved to establish a Communications Committee meeting on 4-28-99, seconded by Eichelberg, carried 5-0. The time will be determined by the County Coordinator.

On a motion by Mattson, second by Jude, all voted to acknowledge a Joint Ditch 15 Meeting on 4-20-99 at Centennial Hall, 7:00 P.M. Mattson, Russek, Gruber, Asleson and Saxton will attend the meeting to discuss the future of Joint Ditch 15.

Gruber presented a draft resolution reflecting funds appropriated during budget sessions for U of M Extension Service work for the year beginning 1-1-99. Gruber explained that the resolution is required annually and essentially states that the Board of Commissioners approved the funds appropriated. Russek moved to adopt Resolution #99-25, seconded by Eichelberg, carried 5-0 on a roll call vote.

The claims listing was reviewed. Mattson referenced a claim on page 8, Buffalo Hospital ($9,000.00). Mattson stated that Capt. Torfin feels this is the last outstanding bill in relation to services provided by PCMT. On a motion by Russek, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.

Bill Swing, MIS Director, requested endorsement of the Wright County Year 2000 Readiness Disclosure. A statement is required to inform the community and vendors of the County's status in this regard. There are three pieces to the update, one being the upgrade of the servers which Swing has been working on for 2-3 years. The next would be the completion of department inventories, including items which are not computers but have a Y2K element. The last would be contingency planning (disaster preparedness) which is being prepared by Capt. Miller of the Sheriff's Department. Mattson moved to endorse the Wright County Year 2000 Readiness Disclosure, seconded by Eichelberg, carried 5-0. A copy of this information will be made available to the public upon request.

Dennis Beise and Kent Mutterer, members of the Wright County Fair Board, referenced the Pamida sign donated by the County to the Fair Board. The request of the Fair Board is to use the I-beams for potential construction of a stage for use at the County Fair. Jude moved to authorize use of the sign by the Fair Board as they deem appropriate, provided that use meets all codes. Motion carried 5-0 on a second by Russek.

Marc Mattice, Parks Administrator, presented the 4-6-99 Committee Of The Whole minutes for approval. The Committee met to review the Parks Strategic Plan and also toured five County Parks. One action item identified in the minutes was the consensus that the Lake Ida School and land does not have a place in the Parks system and all options should be explored to remove it from the liability of the County. The other action item was the consensus of the Committee to leave the trails in Stanley Eddy Park Reserve open to horses with management guidelines developed by the Parks Administrator for trail maintenance, erosion control and riding rules. Jude moved to approve the minutes as presented, seconded by Eichelberg, carried unanimously.

Mattice presented the Wright County Parks Department 1999 Strategic Plan for approval. Sawatzke commented that he agreed with most of the plan, but not necessarily the entire Plan. Jude responded that Board approval will have to be obtained on improvements. Jude added that he was impressed with Mattice and Borell identifying improvements needed to the Parks, and not necessarily just adding onto the Parks. Eichelberg moved to accept the 1999 Strategic Plan, seconded by Jude, carried 5-0. Mattice stated that the Parks Department started taking reservations for camping and that all sites for the three holidays filled in 45 minutes. In response to a question by Mattson, Mattice said he could compile a listing at the end of the season as to where campers come from. Discussion also involved potentially raising user fees at the Parks. Mattson was not in favor of raising rates for Wright County citizens. Jude said Wright County citizens he talked to who use the parks were not opposed to higher fees as those fees would be used for improvements to the parks.

Chuck Davis, Environmental Health Officer, presented the Solid Waste Task Force meeting minutes of 2-24-99. Representatives of Veit Disposal Systems gave a presentation at the Committee meeting on a pilot project to utilize the Compost Facility. Veit has two large demolition processing facilities in Minneapolis and St. Paul. When the debris is processed, two of the by-products are "fines" and "fluffs". The pilot demonstration proposed would utilize the fines as a material to be composted. Veit representatives are to bring back a proposal to the SWTF. Davis noted at today's meeting that the minutes were informational and had not been approved by the SWTF. Jude requested that the SWTF Committee meet to discuss recycling and suggested that the Compost Finance Committee meet to discuss the financial status. Jude moved to acknowledge the unapproved SWTF minutes, seconded by Russek, carried 5-0.

The Board met with Southside Township representatives to discuss road improvements for 80th Street. Al Ostlund said a problem with the proposed improvements is that they encroach a 110-year old residence. The property owners have donated land for the 80th Street and CR 3 improvements, and the improvements would mean taking the residence. Marty Campion, Otto Associates, referenced preliminary discussions with the Transportation Committee, residents of the Township and the Highway Engineer on improvements. The initial study was completed and updated this year as funding was committed by the County. The typical County ROW is 100' (50' from either side of the centerline). Campion discussed with Wayne Fingalson, Highway Engineer, the potential of decreasing the ROW to 90' and potentially shifting the roadway. Campion referenced the feasibility study which identifies the cost to build the road to County standards at $100,000 more than building the road to Township standards. He said Township residents are inquiring why the road should be built to County standards if the cost would be less to them. He said it was their understanding that the County was going to bridge the difference in construction cost between the County and Township standards. He thought they may be able to work around the ROW issues.

Jude felt the road should be built to County standards and did not approve of building the road to Township standards with 2' shoulders as this road is identified as a future turn up to the County. He thought the Township should work with Fingalson, and that the road should be constructed so that State Aid funding is still received. Fingalson commented that he appreciated the leadership the Township has taken, as it is agreed by all that this roadway should be on the County system. He said the Transportation meeting held in November, 1997 addressed the 100' ROW requirement for the road to be built to County standards and also the additional 7-8 acres which may be needed for road improvements. The $100,000 contributed by the County was for the difference in construction costs between the County and Township standards. Consensus of the Board was that Fingalson was to work with Campion and the Township in reducing the ROW or shifting the road away from the home to minimize encroachment. It was clarified that the Board acknowledged the 100' ROW in the agreement, but that they were willing to reduce to a 90' ROW dependent on traffic counts, as long as it will meet State Aid standards. Jerry Heitz questioned whether the Board would be willing to fund over and above the $100,000 if the project exceeds the estimate. Sawatzke said it would be hard to determine the exact difference as it was estimated. Jude said the County also took over the remainder of the blacktopping on 80th St. during the negotiation process.

Fingalson presented for approval a Memorandum Of Understanding with Local 49 regarding the summer work schedule for the Engineering Division. This type of agreement has been an annual issue with the Maintenance Division and last year a two-year agreement was approved for them. However, the Engineering Division's agreement was on a one-year trial basis. Fingalson said funds were saved as a result. Jude noted that the Union had not signed the Memo and that this issue should have been presented to the Board on an earlier Agenda. Fingalson responded that the Business Agent had been on vacation and that the effective date of the Memo would be next week. Norman said this will impact the terms and conditions of employment and thus it is a negotiable item. He said either a Negotiation Committee meeting should have been called to address the request or the Memo should have been signed by the Union. He did not feel that either party could implement the Memo without the negotiation process. Eichelberg questioned whether a precedence would be set for other unions. Norman said the only way this could be expedited would be to receive a cover letter from Tim Connors, Business Agent, indicating that the Union has approved the Memorandum of Understanding, and that Connors also sign the document. The Board could approve the request based upon receiving this documentation. Eichelberg moved to approve the request contingent upon receipt of the cover letter and signed Memorandum Of Understanding from the Union, seconded by Mattson. Mattson commented that he likes things to run smoothly with departments. Jude responded that things are running smoothly with departments, but that they do not want to circumvent the process required by law. Motion carried 5-0.

Fingalson presented recommendations from the Public Works Labor-Management Committee with regard to licensing requirements for Highway Maintenance and certain Equipment Maintenance personnel. The policy requirements have been in place thus far but not enforced. The recommendation is to enforce the policy from this point forward. Jude moved to approve the licensing recommendations as presented, seconded by Russek, carried 5-0.

Fingalson distributed summaries of the bids which were opened last week for the 1999 Bituminous Overlay project. The recommendation is to award tied Contracts 9901 & 9903 including both alternate bids to Bauerly Brothers, Inc., $2,694,980.27. Fingalson said they hope to use some of the detour funding from the Mn/DOT projects on Hwy. 12 to offset some of the patching costs. Russek questioned whether CSAH 30 was included. Fingalson responded that patching will be included but not the whole project and that the entire road will need to be done next year. Russek referenced the potential of the portion from Howard Lake to Waverly being used as a detour route next year. Fingalson stated that CSAH 30 will not be designated as a detour route but traffic may flow through there anyway. Fingalson said the road probably won't last until that time without patching and felt the State would reimburse for road consumption. Mattson referenced previous experiences with Bauerly obtaining permits after the fact. Fingalson stated he felt that the pre-bid conference helped to establish the timetable for them. The permit deadline was last week.

Fingalson stated that the improvements for the alternate will include grading for CSAH 35 and a portion of the needed improvements for CR 134. Jude questioned the number of accidents at the intersection of CSAH 35 & CR 134. Fingalson stated that since the 4-way stop has been installed, no major accidents have occurred. He said the 4-way stop was safer but it was not efficient. With the amount of vehicles in this area per day and the growth, he felt the traffic light was needed at this intersection. Fingalson attended a Safe Communities meeting last night. One of the concerns identified by the Sheriff's Department during times when westbound vehicles are backed up was illegal driving down the right shoulder of CSAH 35, taking a right onto CR 134, and making a U-turn in order to avoid waiting at the 4-way stop for any length of time. Jude responded that violations should be given and that there are many other areas in the County that could require a stoplight. Fingalson said this intersection meets all of the criteria due to volume warrants. Russek said the eastern portion of the County is growth driven due to urban sprawl and roads will need to be upgraded to accommodate this. Eichelberg stated that the Board approved the study and bid process last year, but the bids came in high. He felt that since the bids came in close to the estimates that the improvements should be done. Jude agreed with Eichelberg but said that the funds could instead be used to overlay CSAH 37. Fingalson said State Aid funding could not be used on that roadway. Mattson voiced concern with youthful drivers and believes in 4-way stops for safety. Eichelberg moved to approve the Highway Department's recommendation to award tied Contracts 9901 & 9903 including both alternate bids to Bauerly Brothers, Inc., seconded by Russek. Sawatzke questioned whether these improvements would be dependent upon whether the stoplight is installed. Fingalson responded that he would not recommend the work if the stoplight was not installed. He said these proposed improvements go hand-in-hand with the traffic signal. He anticipates receiving a proposal from the consultants by Friday with a bid opening in July for the signalized intersection. The signal would then be in place by the opening of school. Gary Mattson, City of Buffalo, reminded the Board of the agreement that the City Council approved where the City will pay 50% of the costs at the intersection, one-third at a time as the areas are annexed into the City. He did not envision this to be far away due to the growth in the area. Gary Mattson stated that the School District has agreed to pay $5000 toward the cost of the traffic lights. Jude felt this issue had a lot to do with enforcement. Motion carried 4-1 with Jude casting the nay vote.

Russek said he had been approached regarding potentially offering Lyme Disease shots for those employees who are at risk. Norman stated that Medica was contacted and there is no coverage for the vaccination at this time. They are, however, reviewing the drug and a decision will be made in approximately three months. If approved, it would be covered under Medica plan provisions for employees provided there is not a limited availability of the drug. The vaccination is a series of three shots. Clinical trials show that after two shots the degree of protection is about 49%, after one year about 76%. The cost is approximately $50 per injection. Due to the many unanswered questions at this time, Russek moved to lay the issue over until Medica makes their decision. Motion carried 5-0 on a second by Jude.

Correspondence was received from AMC regarding a proposal to allow 5% of the voters in a county to require a reverse referendum on any county levy increase (even $1). AMC provided a draft resolution for consideration which asks the Legislature to defeat proposals to allow reverse referenda on property tax levy increases. The Board decided to take no action at this time.

An AMC Collar Counties meeting will be held on 4-16-99. Jude stated both he and Tom Salkowski, Planning & Zoning Administrator, will be unable to attend. Jude said Salkowski indicated that he could assemble the Wright County materials before the meeting if anyone could attend. Consensus was for the information to be sent directly to Tom Delaney, who is Chair of the Collar Counties Committee.

Bills Approved

Advanced Graphic Systems Inc 228.04

American Business Forms 814.23

Earl Andersen Inc 7260.00

Appert Foods 1469.53

Best Disposal Services 770.87

Buffalo Drug 338.46

City Buffalo 19161.17

Catco Parts Service 241.44

Computer System Products Inc 1124.44

Cor-Bon Custom Bullet Co 333.00

Dales 66 181.06

Duerrs Water Care Service 823.52

Emergitek Inc 1399.81

Fererated Propane 101.92

Gateway 2000 2347.27

W Grainger Inc 110.36

Harkers 162.90

Hillyard Floor Care Supply 1307.08

J Craft Inc 1330.20

Kustom Signals Inc 5580.60

Michael Laurent 173.80

Little Falls Machine 254.01

Lund Industries Inc 856.00

Marco Business Products 1956.19

Marquette Bank Monticello 200.00

McDowall Co 5375.00

Midland Corporate Benefits Svc 578.50

Minnegasco 8397.96

MN Alcohol Traffic Safety Assn 335.00

Monticello Times 648.49

Margaret Munson 372.00

National Bushing & Parts 140.43

Pagenet 489.94

Parr Emergency Product Sales 592.14

Performance Office Papers 288.64

Photo I 546.44

Rosedale Dodge & Hyundai 17658.00

S&T Office Products Inc 143.78

Scott Builders Inc 1642.50

Smith Sanitation 2421.90

Streichers 3276.45

Sunsource 1392.00

Chuck Van Heel 526.16

Winsted Publishing Inc 4466.04

Wright Lumber & Millwork Inc 229.17

Alliant Foodservice 1288.17

American Institutional Supply 158.08

Annandale Advocate 332.75

B&B Products Inc 1251.23

Betmar Languages Inc 277.20

Buffalo Hospital 14416.67

Business Records Corporation 2934.22

Central Lock & Safe 174.00

Construction Market Data 443.70

CPS Technology Solutions 135.89

DJ's Municipal Supply co 169.99

John Dziuk 434.70

Facility Systems Inc 3152.21

Force America Inc 166.11

GE Capital Information Tech 11481.87

Gregory's Foods Inc 163.28

Dr Henk 410.58

Intoximeters Inc 397.33

Chris Jahnke 252.03

Lakedale Telephone Co 323.12

Lawson Products, Inc. 267.08

Loberg Plumbing & Heating Co. 3237.73

Maple Lake Messenger 158.61

Marks Standard Parts 1136.94

Masys Corporation 2698.48

MCF-RW 2764.02

Minncor Industries 5878.80

Miracle Recreation Equipment 364.94

MN State Auditor 1745.12

MTI Distributing Co 239.66

NACO Conference Registration 365.00

Office Depot 1610.62

Paging Network of MN Inc 188.93

Lynn Peavey Co 362.35

Dave Peterson Monticello Ford 388.19

RDO Equipment Co 970.85

Russells Lock & Key 586.61

Thomas Salkowski 520.00

SKC Communication Products 149.60

Star Tribune 297.00

Dorothy Stuhr 325.63

Sysco Minnesota Inc 1677.34

Carol Vander Kooi 6204.68

Wright County Journal Press 308.28

Xerox Corporation 538.89

31 payments less than $100 1,341.19

Final total $170,700.11

The meeting adjourned at 10:53 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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