Wright County Board Minutes

APRIL 20, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 4-13-99 were reviewed. Mattson referenced page 3, last paragraph, where the Board discussed the CSAH 35 & CR 134 improvements and approved the Highway Department's recommendation to award tied Contracts 9901 & 9903 including both alternate bids to Bauerly Brothers, Inc. Mattson stated that the minutes do not reflect the cost of the improvements and questioned if the minutes would be the official action taken or whether the contract with the City of Buffalo would be the official action. Russek responded that the official bid letting was held. The cost of this alternate was approximately $121,000 which included grading and wiring. Jude pointed out that future costs will be incurred for grading on CR 134. The bid letting for the traffic signal will be held later this year. Russek said the agreement with the City for cost share of the improvements has been in place for approximately 1.5 years. Consensus was for Fingalson to provide an update to the Board on the financial implications of the project (cost to date plus estimates for future bid lettings). Jude moved to approve the minutes as presented, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #3, "Approve the March Revenue-Expenditure Guidelines" (Gruber); Item For Consid. #3, "CR 146 Agreement with the City of Hanover" (Russek); Item For Consid. #4, "Resolution Approving Signatures on the State and Local Assistance Grant". Jude moved to approve the Agenda as amended. Motion carried 5-0 on a second by Russek.

The Consent Agenda was discussed. Russek extended thanks to the Foxtailers Snowmobile Club of St. Michael for their $250.00 Donation to the D.A.R.E. Program. Item #A3, "Refer Discussion with Historical Society Representatives to Ways & Means Committee" was discussed. Richard Norman, County Coordinator, indicated that discussion will include the Historical Society's lease, parking lot and an update on their Capital Improvement Plan. On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as presented:

A. ADMINISTRATION

1. Performance Appraisals: N. Tallman, Ct. Svcs.; N. Ellis, V. Hawkins, Hwy.; Randy Erickson, G. Findley, M. Jaeger, Bruce Petersen, K. Schwietering, M. Silbernagel, Sher./Corr.

2. Authorize use of Courthouse Parking Lot for Buffalo Days as requested by Buffalo Days Committee.

3. Refer Discussion with Historical Society Representatives to Ways & Means Committee.

4. O/T Report, Period Ending 4-2-99.

B. AUDITOR/TREASURER

1. Approve Tobacco License for Blues West, City of Rockford.

C. HIGHWAY

1. Approve Recommendations from County Engineer for Seasonal Requirements.

D. SHERIFF

1. Acknowledge Donation of $250.00, D.A.R.E. Program by Foxtailers Snowmobile Club Of St. Michael.

Doug Gruber, Auditor/Treasurer, read a letter from Woodland Township regarding possible problems with the culvert where Ditch #31 crosses Dempsey Avenue just south of CR 30. Although Woodland Township did not feel their concerns were an immediate problem, they requested review by the Ditch Committee. On a motion by Russek, second by Eichelberg, all voted to authorize Russek and Mattson to review the situation and bring a report back to the County Board.

The March Revenue/Expenditure Guidelines were reviewed. Gruber referenced page 15, funding for the environmental health grant. The report reflects $47,500 is for 1998 only. Planning & Zoning will bill Human Services for the 1999 amount, so two entries will be reflected for the year. Gruber referred to page 25, liability insurance claims. A journal entry will be made to move the $229,000 from Dividends to Miscellaneous General Revenue. Mattson moved to approve the guidelines, seconded by Russek, carried 5-0.

On a motion by Russek, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.

Gerald Kritzeck, Assessor, said the City of Hanover has requested that the County perform their assessing for the Year 2000. The City is seeking an independent contractor for this purpose. He envisioned that present staff could absorb the additional work. There are 419 parcels in the City, and Kritzeck will bid the assessment at $7.50/parcel or $3,142.50. Russek moved to authorize the Assessor's Office to enter into a contract with the City of Hanover to perform the Year 2000 assessments. Motion carried 5-0 on a second by Eichelberg.

Kritzeck was contacted by the City of Monticello with a request for the County to perform their Year 2000 assessments. The present independent appraiser will not be doing the work after this year and the City is looking to hire a replacement. Kritzeck explained that the City has over 2600 parcels and that it is a complex area due to the mix of classifications. He envisioned that the County would require an additional full-time appraiser in order to perform the work. If approved, he would present a bid of between $8.00 and $8.25 per parcel. The benefits of an additional appraiser would go beyond the work in the City, providing assistance in the office and other jurisdictions. The consensus of the Board was that the City would need to make a commitment for a set number of years due to the requirement of an additional employee to perform the work. After further discussion, Jude moved to refer the issue to the Personnel Committee on April 28th for discussion with representatives from the City. Motion carried 5-0 on a second by Russek.

A Building Committee Of The Whole meeting was held on 4-13-99. On a motion by Eichelberg, second by Jude, all voted to approve the minutes and recommendations. A summary of the minutes follows:

Project Update: Engel provided the update with Kuechle and Scott providing input on the status of items on Scott's 4/2/99 list of items anticipated not to be complete by 4/15/99. The Committee discussed punch lists and combustion air. Committee recommendation was to have Otto Associates review outside work at an approximate cost of $50 (not included in the contract). In regard to the exterior masonry (PW), the consensus was to wait a month to let the block dry to see if there is additional leaching from the block. Other items discussed were the fascia (PW), pre-cast patching (PW), and flashing (PW) & NE corner ice build up. The consensus was to approve a cost of $536.00 for the lights on the letters (PW). The work will be done through KUE with reimbursement from Buetow to the County. Regarding electrical problems, the consensus was to have KUE arrange to have an engineer do another electrical inspection who is mutually agreed upon by Engel and Scott. Relative to problems and costs associated with the pumps/mezzanine boilers (PW), the committee consensus was for Engel and Kuechle to obtain an interpretation from the County Attorney's Office. Also discussed were warped doors (HS) and schooling/training. The O & M Manuals and As Built Drawings will be updated and reviewed by Engel. Regarding repair of roof leaks, there was agreement that McDowall was asked to fix work completed by Kluver that was leaking and should be paid upon receipt of the bill. Jude recommended that the County pay McDowall for the work and then determine how to reimburse the County for the cost dependent upon whether it is a problem with installation or design. The boiler pump (PW) and folding partition (PW) were discussed. Two pay requests received from KUE were reviewed: 1) $14,646.87-HSC to KUE leaving a retainage of $37,236.30 at HSC, and 2) $9,600-HSC for electrical work. Engel and Scott have reviewed the pay requests and recommended approval for payment. Consensus of the Committee was to approve them. Engel stated a pay request $7,557.44-PW included $4,000 to the electrician and recommended the electrical portion of the request be held until the electrical investigation is complete. Kuechle stated he will get an engineer to check electrical at PW. Engel recommended approval for payment in the amount of $3,757.44 (folding partition, parks ventilation and hot water flue) leaving a balance of $67,836.83 at PW to be paid. The Committee consensus was for payment of $3,757.44 and to hold the electrical payment. Completion dates for the boiler pumps, aluminum entrance (PW) and pilaster were reviewed. The dimpling of the wall covering (PW) was reviewed as to the possible cause, whether to extend the warranty and the course of action to take. Scott will contact another contractor and this will be discussed at the next meeting. Scott will review with Kuechle the list of remaining items on the punch list. Committee consensus was to pay Buetow for outstanding bills: $605.00 (marker boards & sink HSC) and $1,824.14 (electrical lights and pumps PW) which were placed on hold at the 3/30/99 meeting.

Voice/Data Update: Committee consensus was to approve the $3,000 cost to cool the voice/data room (PW). Swing provided a price of $450 each for combination locks at PW and HS. The consensus was to hold these items. There was Committee consensus to approve three additional speakers for the paging system at PW at a cost not to exceed $500. Aesthetic concerns regarding the appearance of joints in the hallway leading back to the multi-purpose room (PW) was discussed.

Quote, Space Plan Update: A letter was received from Thomas Dunwell of Buetow & Associates for updating the 1995 Government Center Facilities Study for a fee not to exceed $7,500 plus reimbursable expenses. The Study would be updated to the Year 2010. Suggestion was made for the Architect to work with department heads as to individual needs of the department. The proposal will be revised and resubmitted. Sawatzke requested the revision include a guaranteed acceptable plan to the County within the fee, to reduce the fax charge, change the mileage rate, and cap reimbursable expenses.

A Personnel Committee meeting was held on 4-14-99. On a motion by Eichelberg, second by Mattson, all voted to approve the minutes as presented:

Performance Appraisal - Kathy Gramsey, Administrative Clerk. Based on review of five performance reviews submitted the Committee recommends an overall rating of "Exceptional".

A Ways & Means Committee meeting was held on 4-14-99. A bid opening was held for the seasonal requirements. Bids were held over and approved by the County Board today as part of the Consent Agenda. On a motion by Russek, second by Eichelberg, all voted to approve the minutes as presented. The bids received were as follows: Aggregate Crushing & Stockpiling: Award to Fairway Construction, Inc. of Hector, MN at total bid price of $24,480.

Bituminous Road Materials: Award bid for MC800 to Koch Materials Company of St. Paul, MN, at $.8364/gal.

Corrugated Steel Pipe Culverts and Metal End Sections: Award to Contech Construction Products of Shakopee, MN, at $33,349.00.

Equipment Rental: Accept all bids, as per the attached listing.

Pavement Markings: Award to Traffic Marking Service of Buffalo, MN, for a total (County portion) of $179,640. Yellow Paint ($8.34/Gal.) and White Paint ($8.21/Gal.).

Plant-Mixed Bituminous Mixture ($/Ton): Award Items 1, 2 and 4 to all bidders and award Item 3 to Bauerly Brothers Companies. Note that the 1st price is per ton unit price and the 2nd price is 100+ ton/day unit price:

Buffalo Bituminous, Inc., Buffalo MN : ITEM 1 3/4" Bit. Mixture - $21.10/ton, $22.60/ton; ITEM 2 1/2" Minus Bit. Mixture - No Bid, $21.44/ton; ITEM 3 Winter Mix - $20.10/ton, - $21.60/ton; ITEM 4 Fine Mix - No Bid, $21.44/ton

Commercial Asphalt Co., Newport, MN: ITEM 1 3/4" Bit. Mixture - $19.80/ton, $20.80/ton; ITEM 2 1/2" Minus Bit. Mixture - No Bid No Bid; ITEM 3 Winter Mix - $18.80/ton $19.80/ton; ITEM 4 Fine Mix - No Bid No Bid

Mid-Minnesota Hot Mix/Annandale Rock Products, Annandale MN: ITEM 1 3/4" Bit. Mixture - $23.75/ton $23.75/ton; ITEM 2 1/2" Minus Bit. Mixture - No Bid $28.75/ton; ITEM 3 Winter Mix - $20.25/ton $20.25/ton; ITEM 4 Fine Mix - No Bid $20.25/ton

Omann Brothers, Inc., Albertville MN:

ITEM 1 3/4" Bit. Mixture - $21.77/ton $21.95/ton; ITEM 2 1/2" Minus Bit. Mixture - No Bid $23.05/ton; ITEM 3 Winter Mix - $21.27/ton $21.45/ton; ITEM 4 Fine Mix - No Bid $22.55/ton

Bauerly Brothers Co., Sauk Rapids MN: ITEM 1 3/4" Bit. Mixture - $19.50/ton $20.50/ton; ITEM 2 1/2" Minus Bit. Mixture - $29.75/ton $20.95/ton; ITEM 3 Winter Mix - $19.50/ton $20.50/ton; ITEM 4 Fine Mix - $29.75/ton $20.95/ton

Sand and Rock ($/Ton): Accept All Bids.

Barton Sand & Gravel Co., Osseo MN: FA-1 - $1.95, FA-1 (MOD-Y) - No Bid, FA-1 (MOD-X) - No Bid, FA-3 (MOD) - No Bid, Class 5 - $2.95, Washed 3/4" Rock - $8.30, Riprap Rock - No Bid,

Mid-Minnesota Hot Mix/Annandale Rock Prod., Annandale: FA-1 - $2.61 , FA-1 (MOD-Y) - $4.49*, FA-1 (MOD-X) - $4.49*, FA-3 (MOD) - $5.95*, Class 5 - $2.82, Washed 3/4" Rock - $7.43, Riprap Rock - $14.29

*Available by special order.

F. & I. Rubberized Crack Seal Material: Award to Northland Sealing and Striping of Cloquet, MN at a unit price of $0.539/lb.

A Ways & Means Committee Of The Whole meeting was held on 4-14-99. The minutes were corrected to include "Wayne Gullings" listed under those present for the meeting. Jude moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously:

Discuss Gravel Tax. Asleson explained how the tax works. After lengthy discussion, all agreed that it might be more feasible to seek an amendment to current law allowing us to place the tax on aggregate material exported from Wright County. The County Board should schedule a meeting with our legislative delegation to discuss the potential for amending current law. The meeting should take place once the legislative session is completed.

On a motion by Russek, second by Jude, roll call vote was 5-0 to adopt Resolution #99-26 approving a Charitable Gambling Application for the National Multiple Sclerosis Society-Minnesota Chapter (Rockford Twp.).

Russek stated that a meeting was held with representatives from the City of Hanover and the City of St. Michael on 4-16-99 to discuss the turnback of CR 146. The City of Hanover has agreed to take the road over but has requested County maintenance for three years. Maintenance is generally done for two years. St. Michael representatives will bring the information back to their City Council. If the agreement is approved, the final lift will be completed on the downtown portion and in four years sealcoating will be done on the remaining portion of the road. Russek moved to enter into the agreement with the City of Hanover, seconded by Eichelberg. Mattson questioned whether this action will result in problems with other cities. Jude responded that cities are dealt with on an individual basis dependent upon circumstances. Motion carried 5-0.

Norman stated that Genell Reese, Veterans Service/Civil Defense Director, requested that the County Board adopt a resolution authorizing the County to enter into a grant agreement with the State for State and Local Assistance Grant Funds in the amount of $11,278.00. This would reflect a 6.6% increase from the funding Wright County received through the program last year ($10,584.00). The funds are distributed by FEMA at the Federal level to the State, and the funds are then disbursed at the State level based on a formula. Eichelberg moved to adopt Resolution #99-27 authorizing signatures on the grant agreement, seconded by Mattson, carried 5-0 on a roll call vote.

Brian Asleson, Assistant County Attorney, requested that the Board set a closed session as requested by John Baker, who is representing Wright County in the Randy's Sanitation litigation case in Federal Court. Although there has been no significant progress in settling, there will be a summary judgement motion on April 30th. The Board will meet in Closed Session on April 27th either at 2:00 P.M. or at 8:00 A.M., dependent upon Baker's schedule.

Bills Approved

Airtouch Cellular Bellevue 261.77

AT&T 5144.68

Judy Brown 493.40

Chemsearch 292.29

Copy Equipment Inc 315.47

Department of Public Safety 8310.00

Doyle Equipment Inc. 36912.90

Emergitek Inc. 3594.05

Facility Systems Inc 3566.93

G&K Services 1652.66

W Grainger Inc 828.36

Hance Cable Testing & Locating 198.54

Information Technology Div 121.82

Lake Region Coop Oil 18963.00

Larson Publications Inc 376.80

Michael Macmillan 214.83

Minnegasco 174.91

MN Assn of Cty Probation Ofcrs 1100.00

Northern States Power Co 207.40

Precision Prints of Wright co 122.48

royal Tire-St Cloud 2662.86

Skillpath Seminars 199.00

Andrea Smith 1700.00

State of MN Intertech Group 1746.96

Tires Plus 171.16

United Parcel Service 120.05

Voss Lighting 217.26

Warning LItes 1584.91

West Group Payment Center 1005.36

Winsted Publishing Inc 478.87

Wright County Human Services 830.86

Wright Soil & Water Cons Dist 56000.00

American Business Forms 232.73

Batteries Plus 440.66

Central McGowan, Inc 240.69

Linda Connelly & Assoc Inc 1776.00

Cragun's Lodging & Conference 681.00

Diversified Cryogenics 179.65

John Dziuk 394.20

Enterprise & Dispatch 314.50

Ann Farr 150.00

Janet Gholson 311.55

Greenview Inc 173.85

Hance Locating Inc 132.36

Interstate Battery System 266.45

LaPlant Demo Inc 557.33

Loberg Plumbing & Heating Co 373.12

Marco Business Products 219.93

MN Assn for Court Administratn 150.00

MN Sheriffs Association 250.00

Pitney Bowes 160.55

Dan Roller 200.00

Ruttger's Bay Lake Lodge 1825.00

Smith Well Drilling 708.34

State of Minnesota 228.98

Streichers 168.67

Trueman Welters, Inc 149.70

US West Communications 6685.95

WalMart Store 01-1577 285.69

James Weinberger 151.28

West Suburban Industrial Supply 503.78

Wright County Highway Dept 12699.20

Wright Medical Clinic 219.50

Zack's Inc 541.77

33 payments less than $100 1,504.04

Final Total $182,345.45

The meeting adjourned at 9:50 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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