Wright County Board Minutes
May 2, 2000
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
The following corrections were made to the minutes of 4-25-00: Page 2, 3rd paragraph, from "Joel Schilling, SEH, an engineering consultant.." to "Joel Schilling, SEH, an environmental consultant..." (Norman). Eichelberg moved to approve the minutes as corrected, seconded by Sawatzke, carried unanimously.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, "Ditches 9 & 21" (Asleson); Item For Consid. #4, "Announcement, Sheriff Hozempa" (Mattson); Item For Consid. #5, "Gravel For Fair" (Russek); Item For Consid. #6, "Stop Sign, CSAH 34 & CR 134" (Eichelberg). Russek moved to approve the Agenda as amended, seconded by Jude, carried unanimously.
Jude removed from the Consent Agenda for discussion Item A3, "Claim, Briggs & Morgan, $209.00." On a motion by Sawatzke, second by Russek, all voted to approve the remainder of the Consent Agenda as follows:
1. Performance Appraisals: M. Cyr, Ct. Admin.; V. Hawkins, Hwy.; L. Schmidt, R. Vaa, Parks.
2. Authorize Hire, Leone Miller, Custodian I, Eff. 5-15-00 (Step 1).
1. Authorize Signatures On Quit Claim Deed To Correct Legal Description For Property In Clearwater/Pleasant Park.
1. Claim, $17,899.82, Buetow & Associates, Services 4/1 - 4/18 (Fund 34-Courthouse).
2. Agreement With Springsted Public Finance Advisors For Continuing Disclosure For Bonds Issued After 1997. Contract Cost $1,500.00 (Professional Services 01-820-6261).
D. COURT SERVICES
1. Acknowledge Receipt Of Grants From DOC, State Of MN, For Caseload Reduction & Remote Electronic Monitoring.
1. Approve Request To Allow Cheri Nelson, Systems Analyst, To Telecommunicate May-August, 2000. Item A3, "Claim, Briggs & Morgan, $209.00" was discussed. Jude questioned why there was a claim as he understood the County would not be requiring the services of Briggs & Morgan any longer.
Brian Asleson, Assistant County Attorney, said that although he does not review the claims for payment, he thought the claim was for previous services rendered. Past experience has shown Briggs & Morgan's billing cycle to be approximately 60 days past the date of service. Sawatzke moved to approve the claim as presented, seconded by Russek. The motion carried 4-1 with Jude casting the nay vote.
Doug Gruber, Auditor/Treasurer, presented a retirement plaque to Arlene Schelinder for years of service from 1975-2000. Schelinder was hired as a Clerk and promoted to the Chief Deputy Treasurer in 1975. She remained in that capacity until retirement. Schelinder was thanked for her years of service and was presented with a 25-Year Pin and a gift certificate.
Sheriff Hozempa announced his retirement effective 5-27-00. Hozempa explained that he appreciated the working relationship he has experienced with the County Board and County employees. He viewed retirement as an opportunity to enjoy life and his family. The County Board thanked Sheriff Hozempa for his dedicated service and said his replacement will have a high standard to uphold. On a motion by Russek, second by Jude, all voted to schedule a Committee Of The Whole meeting for 5-9-00 at 10:30 A.M. to discuss the Sheriff's replacement.
Brian Asleson, Assistant County Attorney, provided an update on Ditches 9 & 21. He said a Bill introduced by local Legislators relating to the transfer of Ditches 9 & 21 from the County to the cities of Albertville and St. Michael was signed by the Governor last week.
The language of the Bill will require resolutions from the County Board and the two City Councils. In addition, an agreement between the three entities may be required. The documents would be filed with the Secretary of State.
This action must be completed before the next Legislative Session convenes. Asleson will send correspondence to the two Cities proposing a meeting to discuss the process and the possibility of forming some type of stormwater district.
Gruber presented the claims for approval. A claim on page 7, Ziegler Inc ($878.63) was pulled as it had been paid previously. Russek moved to approve the claims as listed in the abstract, subject to audit, with the removal of the claim to Ziegler, Inc. Motion carried 5-0 on a second by Eichelberg.
Marc Mattice, Parks Administrator, reviewed the 4-18-00 Parks Commission Minutes and recommendations:
- Mattice requested approval of a volunteer caretaker at the Oscar & Anna Johnson Park in an effort to reduce vandalism and maintain the Park. The arrangement would come at no cost to the County other than supplies, electricity, and an area for the volunteers to park their camper. It would be on a one-year trial basis. Jude moved to approve the request, seconded by Eichelberg, carried 5-0. Mattice is to provide the Coordinator with a draft of the proposed agreement so he may forward it to MCIT for review.
- Mattice referenced approximately 351 acres of land available adjacent to Ney Park. The landowner is willing to discuss the potential of the County purchasing the land. Mattice said this land hooks up to the last purchase of 8 acres at Ney Park. The Parks Commission recommended to proceed with discussions and referred negotiations to the County Board. Jude moved to continue negotiations on different options which may be available for the land near Ney Park. Options should be brought back for discussion to the Ways & Means Committee. Motion carried 5-0 on a second by Sawatzke.
- The Parks Commission minutes reflect that a site inspection would be held at Stanley Eddy Park on 5-16-00. Since the 4-18-00 Parks Commission meeting, the site inspection date has changed to July as the resource specialist is not available for the May meeting. The Parks Commission has recommended to start taking applications for seasonal sites on 2-1-01 with award of the sites in July.
An update was provided on the Lake Charlotte/Lake Martha sewer project. Eichelberg, Russek and Asleson met with the Engineer for St. Michael last week. They are still awaiting receipt of information which was requested from Rockford Township. Russek stated he would like the Board's decision on whether the County will proceed with a sewer project through Chapter 429 or through a subordinate sewer district.
Eichelberg moved to work toward the subordinate sewer district for Lake Martha and Lake Charlotte and the areas that are included, seconded by Russek. Jude stated he supported a subordinate sewer district. He was not comfortable with proceeding with Chapter 429 due to the exposure for citizens County-wide. He felt a vote could be taken on the subordinate sewer district and if passed, the Township could possibly take it over. Motion carried 5-0.
A Building Committee was held on 4-26-00. On a motion by Eichelberg, second by Jude, all voted to approve the minutes, including setting the Voice/Data bid opening date for 5-16-00 at 10:00 A.M.
Rent For Sheriff's Storage. Hozempa stated that the building is 7,500 square feet, including 6,540 square feet of cold storage and the remainder heated. He has $4,000 in the Narcotic's Fund and $2,600 in the Boat & Water Fund that can be applied toward rent for the building.
Norman referenced previous Committee minutes that indicated reimbursement for rent would be from July 1, 1999, but no square foot rent figure was found. After discussion it was decided to charge rent of $3,300 for the last half of 1999, $6,600 for 2000, and $9,375 for 2001. The 2001 rate is based on charging $1.25 per square foot. This is the same rate they would have been charged if they had continued renting space elsewhere.
Review Voice/Data Bid Document. Swing explained that the first phase of the project will rewire the fourth floor, Administration Department, and LAN room. They will be installing the same wire as was put in at Public Works and the Human Services Center. The bid specifications were developed by Larson Allen eSource, LLC. Recommendation: Set a bid opening for May 16th at 10:00 A.M.
HSC Intake Office Door. This issue was discussed as part of Monday's Human Services Board meeting.
A Detention Facilities Committee meeting was held 4-25-00. On a motion by Mattson, second by Eichelberg, all voted to approve the minutes as presented.
Goals, Options, Data Collections. Omtvedt went through the attached detailed meeting outline. Hozempa stated that the schedule he has developed may be overly optimistic. Eichelberg said that any research should include a look at the technology options available for modern jail facilities. After lengthy discussion it was the consensus that the data collection phase needs to be implemented. It is anticipated that the Committee will meet again at 10:30 A.M., May 24th.
A Personnel Committee meeting was held on 4-26-00. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried unanimously.
Performance Appraisal - Don Mleziva, Human Services Director. Based on review of four appraisals submitted the Committee recommends an overall rating of "Superior".
Performance Appraisal - Kathy Gramsey, Admin. Clerk. Based on review of five appraisals submitted, the Committee recommends an overall rating of "Exceptional."
A Ways & Means Committee meeting was held on 4-26-00. On a motion by Russek, second by Sawatzke, all voted to approve the minutes as presented.
Jail Medical Agreement. The contract amount for 2000 is $75,750. After review it was the consensus of the Committee that the only provisions of the existing contract that need revision are those pertaining to the dates and amount. Norman will send a draft of the new contract to Buffalo Hospital.
Recapturing Medical Costs From Inmates. Torfin explained that they currently have a co-pay for sick call. They also charge inmates 100% of the cost of prescription drugs. By law, we must provide medical care to inmates. He stated that many inmates do not have health insurance or the money to reimburse us for the costs. Norman shared an article found in the St. Cloud Times that shows Stearns County is considering hiring a firm from Texas that would help them get federal reimbursement money. Torfin will research this issue and report back if it is a viable alternative.
Richard Norman, County Coordinator, brought forth discussion on a potential fee schedule study. He said that as an outcome from discussions at the Detention Facility Committee meeting, it is apparent that the County is losing significant revenue which the County depends upon to reduce the property tax levy. The last survey completed of surrounding counties' fees was in 1994.
He suggested that a survey be completed for review during the upcoming budget process. Sawatzke stated that this could be directed to the Budget Committee to ascertain whether there is a cost benefit with increasing fees. Sawatzke moved to request the Administration Office to conduct a fee schedule study for all County departments. The motion carried 5-0 on a second by Russek.
At the recommendation of the Highway Engineer, Russek moved to defer discussion of the CSAH 14 bridge environmental issues to a future Board meeting. This issue had originally been discussed at the last Board meeting and was laid over until today. The motion was seconded by Sawatzke and carried unanimously.
Russek stated that Dennis Beise, Wright County Fair Board, had contacted him with a request for the County to provide gravel for under one of the buildings at the Fairgrounds. If the County would provide the gravel, the Fair Board would arrange to have it hauled. Russek moved to authorize the Fair Board to obtain gravel from the County if they haul it themselves. They are to work with Steve Meyer, Highway Department, who will determine the best location to obtain the gravel. The motion was seconded by Jude and carried 5-0.
At the Transportation Committee Of The Whole meeting held on 5-1-00, discussion took place on placing a stop sign at the intersection of CSAH 34 & CR 134 (East of Target). Russek moved to authorize the Highway Department to proceed with placement of the stop signs and warning signs, seconded by Eichelberg, carried 5-0. The stop signs are being placed due to the amount of traffic at this intersection.
The meeting recessed at 9:50 A.M. and reconvened at 10:00 A.M. Mattson closed the bid process for the 4th floor Annex remodel. Three bids were rejected during the process including two which were late and one due to the bidder not attending the pre-bid conference. Those bids will be returned to the bidders by the Architect with an explanation of why they were rejected.
The bids were opened and read by Randy Engel, Buetow & Associates (see attached). Engel explained the alternates:
Alternate 1: Deduction for heat pumps provided by the owner, material only, supplied to the job for the contractor to install. Otherwise, this is included in the original bid.
Alternate 2: Addition of a Direct Digital Control System (DDC). This would be an addition to the contract.
Alternate 3: Addition of Won-Door for Lobby elevator. This would be an addition to the contract.
Alternate 4: This could be an add or deduct dependent upon how the contractor bids it and is an alternative manufacturer of the fire alarm system for the 4th Floor. The contract specified Simplex Time Recorder Co. which is the system currently in place. The alternate is for Edwards Co.
The addendums are modifications to the contract and do not carry a separate monetary amount. Discussion included the bid documents calling for a corporate seal. The Board could waive this requirement as an irregularity in the process. The key is whether the performance bond can be issued to protect the County. Jude moved to accept the bids and lay them over until the 5-23-00 Board meeting. The bids are to be reviewed by the County Attorney. The motion was seconded by Eichelberg and carried 5-0.
BID TABULATION 4TH FLOOR REMODELING PROJECT
MAY 2, 2000, 10:00 A.M.
General Contractor, Base Bid, Alternate 1, Alternate 2, Alternate 3, Alternate 4, No. Of Days, 5% Bid Security Provided, Acknowledge. Receipt of Adden. 1 & 2, Corporate Seal, Document Signed By.
General Contractor, The Builders Inc.; Base Bid, $662,000; Alternate 1, Deduct $27,000; Alternate 2, Add $30,000; Alternate 3, Add $36,000; Alternate 4, Deduct $5,800; No. Of Days, Not Indicated; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, No; Document Signed By, President.
General Contractor, J.S. Cates Construction; Base Bid, $685,000; Alternate 1, Deduct $28,000; Alternate 2, Add $28,000; Alternate 3, Add $36,000; Alternate 4, Deduct $540; No. Of Days, 195 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, Yes; Document Signed By, President.
General Contractor, Gopher State Contract; Base Bid, $638,868; Alternate 1, Deduct $24,980; Alternate 2, Add $30,263; Alternate 3, Add $35,322; Alternate 4, Deduct $540; No. Of Days, 195 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, No; Document Signed By, President.
General Contractor, Hunerberg Construction; Base Bid, $627,950; Alternate 1, Deduct $24,000; Alternate 2, Add $32,000; Alternate 3, Add $39,500; Alternate 4, **$3,000; No. Of Days, 195 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, Yes; Document Signed By, President.
General Contractor, Merrimac Construction; Base Bid, $648,349; Alternate 1, Deduct $25,800; Alternate 2, Add $30,517; Alternate 3, Add $60,029; Alternate 4, Deduct $6,000; No. Of Days, 195 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, No; Document Signed By, President.
General Contractor, Minn-Kota Construction; Base Bid, $656,961; Alternate 1, Deduct $22,930; Alternate 2, Add $32,263; Alternate 3, Add $6,500; Alternate 4, **$7,093; No. Of Days, 195 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, No, no seal available; Document Signed By, CFO.
General Contractor, Rochon Corporation; Base Bid, $592,000; Alternate 1, Deduct $25,000; Alternate 2, Add $31,000; Alternate 3, Add $39,000; Alternate 4, Deduct $5,000; No. Of Days, 150 Calendar days; 5% Bid Security Provided, Yes; Acknowledge. Receipt of Adden. 1 & 2, Yes; Corporate Seal, No; Document Signed By, Vice President.
**Not indicated whether add or deduct.
Adtec Detention Systems Inc. 1479.46
Advanced Filing Concepts Inc. 275.00
Albertville Body & Fender 488.00
Albinson Reprographics 151.20
Albion Township 1261.90
All State Communications 4036.55
Allina Health Systems 328.00
AMI Imaging Systems Inc. 8058.00
AT & T 694.77
Steven Bakeberg 146.98
Best Inc. 3653.21
Betmar Languages Inc 1223.06
Buetow and Associates Inc 17899.82
Buffalo Clinic 114.00
Buffalo Drug 106.78
Buildings Consulting Group Inc 179.50
Tim Cameron 125.00
Lola Carlson 392.00
Cellular One 706.23
Chamberlain Oil Co 1026.34
Cintas - 428 271.21
City Clearwater 683.41
Commercial Asphalt Co 129.63
Computer Training International 908.70
Construction Bulletin Magazine 199.95
CPS Technology Solutions 446.88
Cragun's Lodging & Conference 563.90
Cub Foods 128.22
City Delano 5081.50
Franklin Denn 332.86
DLT Solutions Inc 159.20
Farm Plan 220.53
Wayne Fingalson 806.68
Force America Inc. 342.07
French Lake Township 590.00
GE Capital Info Tech Solutions 2136.55
Grinnell Fire Protection Systems 590.00
Douglas Gruber 160.31
GTE Midwest 122.08
City Hanover 927.70
Jim Hatch Sales Company Inc 1295.04
Hillyard Floor Care Supply 380.33
Independent Curb Contractors 2775.00
Interstate Batteries 1013.09
John Deere Co 55054.53
Lange Gas Equipment Inc 168.29
Marcia Lantto 321.79
Larson Allen Esource LLC 759.50
Kimberly Leclaire 699.30
Loberg Plumbing & Heating Co 550.60
City Maple Lake 1461.40
Marco Business Products 1241.48
Roger Millner 296.50
Minnesota Copy Systems 530.95
Minnesota Supply Company 1509.51
Mn Assn For Court Administratn 225.00
MN Counties Computer Co-Op 1522.00
City Montrose 745.50
Morries Buffalo Ford Mercury 265.54
MTI Distrubuting Inc 542.47
National Business Syst Inc 12292.92
National Highway Institute 330.00
Northern States Power Comp 1339.58
Office Depot 1292.03
Pleasant Hills Saddle Shop Inc 209.85
Reliant Energy Minnegasco 190.58
Roche Diagnostic Systems 595.00
Royal Tire - St. Cloud 5833.28
Ryan Motors Inc 213.73
Sherwin Williams 192.89
Silver Creek Township 1991.95
City South Haven 449.50
Stepp MFG Company Inc 2502.75
Stratus Computer 13824.00
T & S Trucking 6718.44
Total Printing 1641.86
Trueman Welters, Inc. 196.17
Universtiy Of Minnesota 15477.91
Unlimited Electric Inc 107.00
Victor Township 9632.23
Harry Walsh 275.00
Warning Lites 685.89
Waste Management TC West 584.62
City Waverly 150.00
West Group Payment Center 521.59
West Publishing Company 4102.48
Wright County Highway Dept 315.06
Wright County Human Services 830.06
Ziegler Inc 348.93
50 payments less than $100 2385.05
Final Total 216,390.84
The meeting adjourned at 10:25 A.M. Dick Mattson, Chairperson
ATTEST: Richard Norman, County Coordinator
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