Wright County Board Minutes

MAY 5, 1998

The Wright County Board met in regular session at 9:00 A.M. with Rose, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 4-28-98 was made by Jude, seconded by Sawatzke, carried 4-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #5, "County Ditch #41 Claim" (Groshens); Aud./Treas. Item #6, "Request by Otis Brose for work on County Ditch #10" (Groshens); Aud./Treas. Item #7, "Distribute Revenue/Expenditure Guidelines" (Groshens); Item For Consid. #4, "Human Services Center Tour" (Rose); Item For Consid. #5, "Committee of the Whole Meeting with the Fair Board" (Jude). Rose removed Aud./Treas. Item #1 from the Agenda, "Ditch 9 Beaver Cleanout." Sawatzke moved to approve the Agenda as amended, seconded by Jude, carried 4-0.

Mattson requested that Item C1 be removed from the Consent Agenda for discussion, "Reappoint Wayne Fingalson as County Engineer for Four-Year Term; Approve Payment For Bond (per Statute 163.07)." On a motion by Mattson, second by Jude, motion carried 4-0 to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: T. Piram, P&Z.

2. O/T Report, Period Ending 4-17-98

B. AUDITOR/TREASURER

1. Approve Annual On/Off Sale Beer License-Hasty Inn (Silver Creek Twp.).

2. Approve Annual On/Off Sale Beer License-Cokato Town & Country Club (Cokato Twp.).

3. Otto Associates-$1,537.75 (Public Works Bldg.).

D. PLANNING & ZONING

1. Approve Hire, Kimberly Stueven, Ass.t Env. Health Specialist, Eff. 5-11-98, Step 1.

E. SHERIFF

1. Acknowledge donation of $2,600.00 for the purchase of a defibrilator from the South Haven Fireman's Relief Association.

2. Acknowledge Hire, Cheryl Carlson, Half-Time Cook, Eff. 5-6-98. Discussion led to Item C1, "Reappoint Wayne Fingalson as County Engineer for Four-Year Term; Approve Payment For Bond (per Statute 163.07)." Mattson said he contacted Fingalson with the request for better communication in the future between the Highway Department and the cities in his district. Russek joined the meeting. Mattson moved to approve the reappointment as presented, seconded by Sawatzke, carried 5-0.

Darla Groshens, Auditor/Treasurer, presented a notice from the City of Monticello on a TIF No. 1 and No. 1-23 Hearing. The hearing will be held on 5-26-98 at 7:00 p.m., Monticello City Hall. Jude moved to acknowledge the meeting, seconded by Sawatzke, carried 5-0.

At the request of Groshens, Russek moved to approve payment of a claim to the Wright County Auditor/Treasurer, $32,373.00, for taxes payable for Wright County Properties. The majority is for the Human Services Center ($32,188.00) which will be funded from the Capital Improvement Account. The remainder of the tax covers the solid waste debt service for the Courthouse, Fairgrounds and a Middleville Township School (used by the Extension Office). Motion carried 5-0 on a second by Mattson.

At the request of Groshens, Mattson moved to approve a claim for work completed on County Ditch 41 in the amount of $1,854.89. Motion carried 5-0 on a second by Russek.

Groshens was contacted by Otis Brose to have County Ditch #10 (Victor Twp.) reviewed for potential repair work. Mattson was in contact with the SWCD and requested an aerial view of the ditch. County Ditch #10 flows into Lake Anne. Jude suggested that aerial photos be updated on all County ditches so they may be kept on file with the Auditor's Office. Jude moved to appoint

Mattson and Russek to the Ditch Committee to review County Ditch #10, seconded by Sawatzke, carried unanimously.

Groshens distributed the Revenue/Expenditure Guidelines for review.

On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract subject to audit.

A Feedlot Committee Of The Whole meeting was held on 4-28-98. A summary of the minutes follows. The Committee reviewed changes to the draft ordinance. Regarding variances, the Committee felt that most requests would come from expansions rather than through new feedlots. Consensus was to add language on page 18 which would clarify that variances would be granted. The SWCD will provide assistance with registration of feedlots. Planning & Zoning will provide assistance with design of the form. Kerry Saxton, SWCD, felt that the Manure Management Plan may be difficult and requested assistance from Extension. Consensus was that the intent is to encourage registration and to clean up problems, and not to punish or put anyone out of business. Funding was discussed. Jude felt the State should handle this rather than passing it along to counties. Funding assistance is not available at Level 2 and Level 3. The desire is to have the implementation date coincide with the calendar year for funding purposes. Rose, Mattson, Sawatzke and Russek supported an implementation date of January 1, 2000; Jude's position remains to wait two years when data would be available. Consensus was to develop the registration form at staff level and to meet Level 2 requirements for requesting funding. Rose suggested a final presentation at a Township Officers meeting. A final feedlot ordinance will be drafted incorporating the revisions of the meeting and will be presented at the next Committee meeting. Consensus was to add a statement which would not allow any open swine pits and would apply to expansion and new operations. Improvements and repairs would not be prohibited.

At today's meeting, Russek moved to approve the minutes, seconded by Mattson, carried unanimously.

A Committee Of The Whole meeting was held on 4-30-98:

Water Management Project Fund. Stephens stated that the primary purpose for this meeting is to discuss the process to be used when requests are received from lake associations, etc. Thus far they have received requests from representatives on Lake Augusta and Lake Ann. He stated that Cedar and Ramsey are also going to have a lake assessment project performed by the State. The State encourages financial/technical assistance from several different organizations such as citizen groups, lake associations, and local governmental units. Possible sources of funds include Challenge Grants. These are grants for up to $30,000 and have matching requirements. The deadline for submittal is July 1st. The Committee expressed that local levy funds cannot be used at this time. Recommendation: Planning & Zoning staff are to prepare a Challenge Grant Application for review by the County Board. At today's meeting, Russek moved to accept the minutes, seconded by Jude, carried 5-0.

At the last County Board meeting, the bid opening occurred for the Phone System Upgrade for the Human Services Center. Richard Norman, County Coordinator, subsequently received correspondence outlining the contract cost and payment terms. The contract cost was identified as $153,810.80 plus associated tax. Sales tax was not included by the consultant in the bid specifications. Sales tax for hardware and software will be added in the amount of $8,019.20, bringing the total cost to $161,830.00 (excluding any elected options). A cost breakdown will be provided at the Building Committee Of The Whole meeting today. Included with the correspondence from Collins Communications was a request for the 30% down payment, $46,143.24. Jude moved to approve the claim, seconded by Mattson. Sawatzke noted that the claim does not represent 30% of the adjusted total (including sales tax) so that a future claim may reflect a higher percentage than what is outlined on the schedule. Motion carried 5-0.

As a volunteer with the Historical Society, Charles Rieland updated the Board on his assistance with the identification of cemeteries and abandoned cemeteries in Wright County. He has assisted with identifying lost graves for civil war veterans or veterans of the armed services of any previous war. Through his work, he has identified 26 unmarked, deserted, abandoned or unidentified cemeteries. Rieland randomly selected five of the cemeteries to restore. Reference was made to 306.243 (Maintaining Abandoned Cemeteries), Subd. 1(Appropriation for improvement). The statute says a county board may appropriate the general revenue funds it determines necessary for the improvement and maintenance of the cemetery if there is in the County, whether or not within the corporate limits of a town or statutory city, either of the following: 1) a cemetery that has been abandoned or neglected and the association having had charge of the cemetery has disbanded or fails to act; or 2) an abandoned or neglected private cemetery containing the remains of pioneers or residents of this state, deceased before 1875 or civil war veterans or veterans of the armed services of the United States of any previous war. Rieland explained that STS assisted with the cleanup of the five cemeteries. He requested financial assistance from the County with respect to disposal of the trees and brush. He received a quote of $150/truckload and did not anticipate costs of more than $600. Other financial assistance which has been received includes 50 Civil War Veteran tombstones from the Federal Government and a $500 donation toward flag markers from the Delano American Legion. Rieland has had more than $2000 in out of pocket expense. Suggestion was made to utilize the Highway or Parks Department equipment and staff to assist with removal of the brush and trees to the Compost Facility. Sawatzke said he did not want to set a precedence for future requests. He also suggested contacting townships for assistance, especially with regard to maintenance.

At 9:30 A.M., Rose closed the bidding process for Contract 9801 (County Overlays).

Russek moved to coordinate removal of the brush and trees with the Highway Department, if time permits. If not, motion would include authorization of up to $600 to hire the work done, funded out of Site Improvements. Motion seconded by Mattson. Jude was uncomfortable with setting precedence and with using funds which were not budgeted. Sawatzke moved to amend the motion eliminating the authorization to hire the work for $600, seconded by Jude, carried 3-2 with Mattson and Russek casting the nay votes. The original motion to direct the Highway Department to remove the brush and trees passed 5-0. Rose requested that any future projects of this nature be brought to the Ways & Means Committee prior to the activities taking place.

At 9:41 A.M., the bid opening occurred for Contract 9801 (County overlays). Two addendums were added, with the first addendum to change to low volume vs. medium volume patching; and the second which allowed alternatives for VMA specifications. The option was to bid on four items: Base Bid, Base Bid plus 106 Alternate, Alternate B (2340 VMA specifications) and Alternate B plus 106 Alternate. The following bids were received:

Engineer's Estimate: $2,500,000 $2,575,000 $2,200,000 $2,275,000

Buffalo Bituminous, Inc. Base Bid - $2,672,155.29; Base + 106 Alt - $2,787,875.26; Alt. B - $2,245,157.11; Alt. B + 106 Alt. - $2,309,897.96 (Bid Bond Included)

Bauerly Bros. Companies Base Bid - $2,693,828.43; Base + 106 Alt - $2,760,638.95; Alt. B - $2,523,297.89 Alt. B + 106 Alt. - $2,590,108.41; (Bid Bond Included)

Fingalson recommended that the bids be referred to the Transportation Committee Of The Whole meeting on 5-8-98. He anticipated having a recommendation ready for review at that meeting. Jude moved to accept Fingalson's recommendation, seconded by Russek, carried 5-0.

A Transportation Committee Of The Whole meeting was held on 4-20-98. A summary of the minutes follows.

Discuss/Recommend (for Board Action on 4-21-98) Proposal for Jurisdictional Changes: The Committee discussed a proposal for jurisdictional changes which the County Board took action on at their 4-21-98 meeting.

Discuss/Recommend (for Board Action on 4-21-98) Participants in Mn/DOT Structured County Public Meeting Group: The County Board took action on this item at their 4-21-98 meeting.

Discuss Use of County Solid Waste Surcharge Funds for Transportation Projects. Discussion involved McLeod County potentially using surcharge money to help finance certain road projects due to the heavy use of roads by garbage trucks. Consensus was to have Fingalson and Asleson check with McLeod County and the state statutes on the legality of using surcharge funds for road funding and what the current balance is.

Discuss 5-Year Plan which will be presented to the Public on 5-7-98: Consensus of the Committee was to have Highway staff review and prioritize projects in the 5-Year plan based on funding availability, road condition, safety concerns, etc. and present the plan to the public on May 7th for their review and comment.

At today's meeting, Fingalson referred the use of Solid Waste Surcharge Funds for transportation projects to the Transportation Committee Of The Whole Meeting on 5-8-98. Fingalson distributed an Agenda for the Five-Year Highway/Bridge Improvement Meeting scheduled for 5-7-98 at 7:30 P.M. in the Commissioners' Board Room, Wright County Government Center. The meeting is being held to present options for the 5-Year plan and to take public comment. Mattson moved to accept the minutes and recommendations, seconded by Russek, carried unanimously.

On a motion by Russek, second by Jude, all voted to approve the Agenda for Transportation Committee Of The Whole Meeting, 5-8-98 at 9:00 A.M., Commissioners' Conference Room: 1) Cokato Maintenance Facility Options; 2) Jurisdictional Changes; 3) Use of Landfill Surcharge Funds; 4) Contract 9801 Bid Results; 5) Review/Recommend Bid Results from Cities/Townships RE: Used Equipment; 6) CSAH 19 Crosswalk; 7) 5-Year Highway/Bridge Improvement Meeting.

The Public Hearing for the Capital Improvement Plan was scheduled for 10:00 A.M. today. Norman requested that this item be laid over until the 5-19-98 County Board Meeting at 10:00 A.M. On a motion by Jude, second by Russek, all voted to approve the request.

Jude moved to set a County Board tour of the Human Services Center on 5-12-98 at 11:00 A.M. Motion carried 5-0 on a second by Russek.

Jude suggested the County Board meet with the Fair Board to discuss short and long term goals and expenditures. Mattson was directed to contact the Fair Board and bring back a date and time recommendation at the next County Board meeting.

Tom Salkowski, Planning & Zoning Administrator, stated that the recently adopted ordinance amendments regarding solid waste landfills and waste handling districts include a provision that requires the Board to license landfill operators in Wright County. A draft application (setting the procedure) and resolution form (setting the fee) was distributed. Salkowski stated that Superior Landfill has reviewed the documents and is in agreement with them. Salkowski said two separate issues were being dealt with. An application has been received for the vertical expansion of the Superior Landfill within the existing zoned area, with no new land being added to that application. A second application is pending for rezoning an additional 40 acres to the South of Superior Landfill. The second application has been placed on hold until approximately June or July and is not being addressed today. The Planning Commission will hold a Public Hearing on that issue.

Salkowski said today the Board should address the licensing procedure and fee establishment pertaining to the vertical expansion and any future requests. The County will hire an outside firm to review plans with staff, and the vertical expansion application has been submitted to the MPCA. The County Attorney indicated that competitive bids would not be required, the County would hire for professional services. Sawatzke moved to accept the application form as presented, seconded by Mattson. Tom Zins, Assistant County Attorney, indicated that the Board is approving the form only and that it is subject to change. Motion carried 5-0. Jude moved to adopt Resolution #98-21, seconded by Russek, carried 5-0 on a roll call vote:

WHEREAS, on March 10, 1998, this Board enacted amendments to the Wright County Zoning Ordinance which, among other items, created a Waste Handling and Disposal District (WHD) with performance standards;

WHEREAS, County staff are considering policies and forms necessary to implement the WHD performance standards;

WHEREAS, the Wright County Zoning Ordinance (WCZO)770.3(1)(f) authorizes an "application fee" on waste facility requests;

THEREFORE, THE BOARD OF COMMISSIONERS RESOLVES and directs that

1. As a waste facility application fee, any applicant shall be charged and required to pay the cost of having its application and supporting documents reviewed for adequacy.

2. Regarding any application under the Waste Handling and Disposal section of the WCZO, the Wright County Zoning Administrator is authorized to retain an independent consulting or engineering firm to review the adequacy and compliance of pending applications.

3. The Zoning Administrator shall seek out a competent consulting or engineering firm, and negotiate a fair fee arrangement for a review on each application that comes before him. Until further amended, no such fee on any individual application shall exceed $10,000.

Bills Approved

Aladdin Synergetecs 263.58

All Med Systems & Design 200.00

Mark Antil Stump Chipping 320.00

AT&T 161.96

Bob Barker Co 250.26

Lori Bowman 100.00

Josephine Carpenter 110.05

Melanie Courrier 417.30

Emergitek Inc 4579.50

Gateway 2000 3950.12

Granite Electronics Inc 120.77

Hillyard Floor Care Supply 365.00

Intoximeters Inc 644.33

Lily Lantto 142.50

Dennis Moeller 366.11

Lynn Peavey Co 690.05

The Plumbery 104.70

Ruttgers Sugar Lake Lodge 527.52

St. Cloud Stamp & Sign 396.06

Teply Equipment Inc 6104.99

Total Printing 286.75

Voss LIghting 1177.68

Wright County Auditor-Treas. 402.00

Albertville Body & Fender 1853.00

Angelica 141.32

Association of Minnesota Ctys 805.00

B & B Products Inc 2286.96

Bowman Distribution 113.57

Buffalo Hospital 883.25

Cellular 2000 of St Cloud 410.46

Karen Determan 222.27

DM Erickson Architects Inc 225.00

GE Capital Information Technol 2030.04

Hickman Service 218.28

Hoglund Bus Co. 340.68

Johnson Controls 643.00

Law Advisory 298.00

The Marketplace 960.50

Office Depot 984.26

Performance Office Papers 807.19

Research & Information Technol 110.52

Sharp Electronics 1622.38

Strategic Technologies Inc 6000.00

Thermal Technologies Inc 1042.95

Trophies Plus 114.77

West Publishing Co 1190.68

Wright County HIghway Dept 315.24

36 payments less than $100 1791.61

Final Total $47,613.80

The County Board meeting adjourned at 10:15 A.M.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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