Wright County Board Minutes

MAY 11, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Corrections were made to the minutes of 5-4-99: Page 2, 1st paragraph, 2nd sentence, change "Minneapolis" to "Metro" (Mattson); Page 2, 9th paragraph, 2nd sentence, change "road width" to "culvert width" (Mattson). Richard Norman, County Coordinator, referenced the Labor/Management Health Insurance Committee Minutes approved at the last meeting. The Board motion was to offer the Voluntary Dental Plan through MN Benefit Association and include it in the Section 127 Flex Plan so employees would have the option of taking the premiums on a pretax basis. Today, Norman said the plan will be implemented as soon as possible (probably August) but that the Section 127 Flex Plan will be amended March 1, 2000. Russek moved to approve the minutes with the corrections, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, "Registered Land Survey, Darren T. Lang, Clearwater Twp." (Gruber); Parks Admin. Item #3, "Asbestos Removal, Dirkswager Property" (Eichelberg); Highway Eng. Item #3, "Resolution & Agreement with Mn/DOT which provides for payment to Wright County for an unofficial detour" (Eichelberg); Hwy. Eng. Item 4, "Award seasonal requirement bid for Contract Sealcoating" (Eichelberg); Item For Consid. #3, "Cancel Building & Personnel Committee Meetings on 5-12-99" (Jude); Item For Consid. #4, "Fair Board Representative" (Mattson). Jude made a correction to the Agenda: Item For Consid. #2, the date should be "5-18-99" not 3-18-99 as the Agenda reflects.

Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

The Consent Agenda was reviewed. The following items were removed for discussion: Item A4, "Claim, Briggs & Morgan, $25,742.22" (Jude) and Item C1, "Accept Resignation, Rena Westphal, Clerk, Half-time, Eff. 6-1-99 & Authorize Replacement" (Mattson). Jude moved to approve the remainder of the Consent Agenda, seconded by Eichelberg, carried 5-0:

A. ADMINISTRATION

1. Performance Appraisals: B. Asleson, L. Dixon, Atty.

2. Refer Discussion Of "Roving" Half-Time Clerk Position To Personnel Committee.

3. Auth. Signatures, Memo of Agreement, Teamsters RE: Property Evidence Tech. Classification.

5. 1st Quarter Training Reports.

B. AUDITOR/TREASURER

1. Claim, Facility Systems Inc., $13,635.00 (Fund 34-HSC).

2. Claim, Scott Builders Inc., $1,507.50 (Fund 34-HSC & PW).

3. Annual On Sale Beer License, Buffalo Gun Club (Buffalo Twp.).

4. On Sale Liquor License, Silver Springs Golf Course (Monticello Twp.).

D. SHERIFF

1. Acknowledge Retirement, Robert Kammer, Deputy Sheriff, Eff. 5-29-99 & Authorize Replacement.

2. Acknowledge Appointment, Nancy Engfer, Property/Evidence Technician, Eff. 5-12-99, Step 1, Class G & Authorize Replacement of Lead Clerk Position.

Jude said he removed Item A4, "Claim, Briggs & Morgan, $25,742.22" to vote against the payment. In response to Sawatzke, Jude said he was not disputing the claim. He pointed out that during the period, Briggs & Morgan assisted with rezoning hearings and the Board of Adjustment Summary Judgement which was lost. On a 4-1 vote (Jude casting the nay vote) the claim to Briggs & Morgan, $25,742.22 was approved. Mattson removed Item C1, "Accept Resignation, Rena Westphal, Clerk, Half-Time, Eff. 6-1-99 & Authorize Replacement" in order to convey thanks to Westphal for her excellent work at the Government Center. Russek moved to accept the resignation, seconded by Mattson, carried unanimously.

At the last two County Board meetings, the Board has discussed the following requests: 1) Co. Ditch 9, Petition for Outlet, Maple Ridge 3rd & 4th; 2) Co. Ditch 9 & 21, Street Crossing, Royal Meadows; and 3) Co. Ditch 9 & 21, Petition for Outlet, Royal Meadows. Present for today';s discussion were Scott Dahlke, Meyer-Rohlin; Kerry Saxton, SWCD; and Wayne Kessler, Mayor-City of St. Michael. Saxton provided an update, stating that yesterday he received the figures for design of two of the ponds in the proposed development. Figures for the remaining four ponds have not yet been received. He said the two ponds meet storm flow and run off rate requirements. Saxton met with the MPCA yesterday, and the MPCA will review the area. The MPCA had received plans from the developer according to ditch law. Brian Asleson, Assistant County Attorney, said his intent is to fax an agreement to the City of St. Michael for consideration at their next meeting. This agreement would address maintenance and repair responsibility of the City for County Ditch 9 and 21. In response to Eichelberg, Asleson indicated that once the Agreement has been signed, the City or developer would be responsible for cleanout of the ponds. The County becomes involved with the flow downstream. Asleson said in regard to the two outlet requests it may be appropriate for the Board to approve the requests contingent upon MPCA approval if necessary. On the crossings request, the approval could be conditioned upon an agreement with the City of St. Michael, where the City would be responsible for repair and maintenance and also for keeping clean the culverts underneath the crossings. In response to Russek, Dahlke explained that the culvert size has not yet been determined but the preliminary data reflects at least a 6 x 6 box at the minimum. Asleson also spoke with Mike Couri, Attorney for the City of Albertville, who felt that eventually a three-way joint powers agreement should be entered into. Asleson said it would be the goal for the County to ultimately remove itself from the picture.

Eichelberg moved to approve the outlet requests into Ditch 9 and Ditch 21 contingent upon a MPCA permit, seconded by Jude. Sawatzke questioned whether this met Saxton's approval. Saxton responded that it would for the two ponds reviewed, subject to MPCA review. If the MPCA would identify a problem, then the plans for the outlets would have to be altered. Eichelberg felt the motion should be amended to include the crossing request on Ditch 9 and 21 contingent upon reaching an agreement with the City of St. Michael regarding cleanout of County ditches. Discussion occurred on responsibility of cleanout of ditches. Sawatzke clarified that ultimately, the agreement would be that the City would take responsibility for any repair or cleanout of the ditches. Asleson said the agreement will first be approved by the City and then presented to the County Board for approval.

Saxton clarified that he has only received figures for two of the six ponds in the subdivision. He said the Board needs to take action to provide for an outlet for the ponds. He suggested that the developer place 6" temporary pipes as planned and remove/replace them if they do not work. Dahlke responded that he was willing to accept approval of a temporary installation of culverts according to the designs submitted. The agreement and final approval could come at a later date. Dahlke clarified that the figures on the four remaining ponds have not been submitted as they are later phases in the project. After further discussion, Eichelberg and Jude withdrew their motion.

Eichelberg moved to approve the outlet request for the Maple Ridge and Royal Meadows developments. Approval is contingent upon MPCA approval if necessary and temporary placement of pipes with sizing is subject to change if necessary. Approval of the municipal street crossing in Royal Meadows is contingent upon reaching an agreement with the City of St. Michael. Motion was seconded by Jude. Sawatzke requested that the City review the ditch slopes as this could be a potentially dangerous situation in a residential area. He felt the City should evaluate the slopes and make the developer correct them as needed. The motion carried 5-0.

Gruber referenced the 1998 Census Estimate received from the State Demographer. Since placing this item on the Agenda, Gruber learned that the figures were subject to change and that they were not to be released to the public until July. Gruber will present the official numbers when he has received them.

On a motion by Jude, second by Eichelberg, all voted to approve REGISTERED LAND SURVEY NO. 31, as submitted by Darren T. Lang, described in part as: Government Lot 1, Section 35, Township 122, Range 27, Wright County, Minnesota, except that part of the north 990.00 feet of the west 440.00 feet of said Government Lot 1; and also except that part of said Government Lot 1 which lies northwesterly of the southeasterly line of Outlot 1, SULLIVAN'S SUGAR LAKE SHORES, with all outstanding taxes having been paid; there is no green acre liability involved; there are no new roads involved; and the property has been surveyed by Ellestad Land Services in accordance with provisions of Chapter 508 of Minnesota Statutes.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Marc Mattice, Parks Administrator, requested approval of Parks Department Priorities for Mn/DOT, as Mn/DOT needs to purchase suitable replacement property due to the impacts of the Highway 24 project on Clearwater/Pleasant Park. The first priority was the triangle owned by Hank Potter at Ney Park, but the offer was not accepted. Mattice outlined the priority list: 1) Corridor at Stanley Eddy Park to connect the middle and South units; 2) Parcel located next to Beebe Lake Park; and 3) Land adjacent to Harry Larson County Forest for trail enhancements. Russek moved to approve the priorities, seconded by Jude. Jude clarified that if Potter changes his mind, that his land is pursued first. Mattice said that was their top priority. Motion carried 5-0.

Mattice said the Wright County Snowmobile Association receives grant and aid funding from the State and reimbursement of funds is handled through the County. On a motion by Jude, second by Russek, roll call vote carried 5-0 to adopt Resolution #99-32 authorizing signatures on the grant applications for the Wright County Snowmobile Association for the 1999-2000 Season.

Mattice said the lowest quote received for removal of asbestos on the Dirkswager house located in Ney Park was $2,300.00. The fire department is ready to proceed after removal. Mattice stated the Montissippi Project has come in under budget and requested Board approval to use $2,300.00 from the Montissippi funds toward the asbestos removal. Jude moved to approve the request, seconded by Russek, carried unanimously.

Wayne Fingalson, Highway Engineer, presented a cooperative agreement with the City of Albertville for highway improvements associated with the outlet mall development. Fingalson distributed a change to paragraph 8 of the draft agreement relating to the County's involvement due to claims which may arise. This would be added at the request of the City of Albertville. Russek moved to approve the agreement with the recommended change to paragraph 8, seconded by Eichelberg, carried 5-0.

Fingalson presented a draft resolution and Detour Agreement 78758 with Mn/DOT providing for payment of $5,360.21 to Wright County for life consumed on CSAH 6 as part of the TH24 project. Russek moved to adopt Resolution #99-33 authorizing signatures and execution of the Agreement, seconded by Mattson, carried 5-0 on a roll call vote. As part of the motion, Fingalson was directed to contact the Township relative to their applying for funds for unofficial detour routes.

Fingalson presented a draft resolution and Detour Agreement 78792 with Mn/DOT providing for payment of approximately $26,000.00 to Wright County for an unofficial detour route. As part of the TH12 detour, road life was consumed on CSAH 30. Jude moved to adopt Resolution #99-34, seconded by Russek, carried 5-0 on a roll call vote.

Fingalson said that the Contract Sealcoating award was not specifically identified with the other seasonal requirement awards in the 4-20-99 Board minutes. His recommendation was to award the bid to Allied Blacktop (Maple Grove), for the bid amount of $101,548.30. Russek moved to approve the recommendation, seconded by Eichelberg, carried 5-0.

At the last Board meeting, Norman was requested to research potential funding scenarios for Sheriff Department equipment upgrades as recommended by the Communications Committee. Norman identified four alternatives: 1) E911 Fund, which is a dedicated fund to enhance equipment purchases in the Sheriff's Department; 2) General Fund or fund from the General Fund with repayment from the E911 Fund when a surplus is realized; 3) Site Improvements Line Item, Budget 820 however this would impact remodel plans for the Government Center; and 4) Sheriff Budget, Furniture & Equipment Line Item. Norman said the fourth option, Sheriff Furniture & Equipment Line Item, shows expenditures of $18,690.47 to date for 1999 with plans for additional expenditures. The option would be to show the actual expenditures realizing that the budget may be over at year end.

Jude moved to approve Option 1 with funding from the E911 account with the understanding that expenditures will be kept track of and the account will reflect a deficit. Motion carried 5-0 on a second by Eichelberg.

On a motion by Russek, second by Mattson, all voted to schedule a Committee Of The Whole meeting on 5-18-99 at 10:30 a.m. The meeting will be with Doug Malchow, U of M Extension Service.

Due to participation by Sawatzke and Jude in the EOC Training on 5-12-99, Russek moved to cancel the Building and Personnel Committee meetings scheduled for that day. The meeting will be held on the next regularly scheduled committee meeting day in two weeks. Motion carried 5-0 on a second by Jude.

Mattson requested that the Board appoint a new representative on the Fair Board due to conflicts he has with their meeting schedule. On a motion by Russek, second by Eichelberg, all voted to accept Mattson's resignation and to appoint Jude as his replacement. Mattson was commended for his work on the Fair Board.

Russek moved to authorize attendance at a Cluster Planning Seminar, Otsego City Hall, 5-19-99 at 6:30 p.m., seconded by Jude, carried 5-0.

Bills Approved

Advanced Graphic Systems Inc. 682.95

Air Compressors Plus Inc. 1516.51

Airtouch Cellular Bellevue 1351.65

Alliant Foodservice 1907.85

Appert Foods 3891.74

AT&T Wireless Services 275.23

Best Disposal Services 476.60

Betmar Languages Inc. 339.83

Brock White Co. LLC 2662.50

Buffalo Emergency Physicians 154.00

City of Buffalo 724.73

Central Lock & Safe 174.00

Central McGowan Inc. 178.44

Computer System Products Inc. 162.63

Contech Construction Product 1738.32

CPS Technology Solutions 623.03

Crow River Tools 686.39

Delano Municipal Utilities 106.52

Demco 144.89

Karen Determan 123.69

DLT Solutions 2,505.00

Doublewood Inn 130.80

DPMS 356.70

Emergitek Inc. 2,682.84

Facility Systems Inc. 13635.00

Bridget Falbo 365.00

Tom Feddema 216.69

Wayne Fingalson 579.90

Fitzco Inc. 149.74

Gateway 2000 5453.87

Janet Gholson 151.28

Granite Electronics 132.50

Gregory's Foods 141.22

Annette Habisch 239.43

Holt Motors Inc 476.42

Hydraulic Jack & Equip. Svc. 410.60

IBM Corporation 122.48

Information Technology Division 124.10

Institute for Forensic Psychol 975.00

Interstate Battery System 300.12

Intoximeters Inc 251.63

Chris Jahnke 263.50

KUE Contractors Inc 53613.00

Lakedale Telephone co 178.21

Lawson Products INc 479.42

Leaf & Ladle 110.96

M-R Sign Company INc 3272.44

Maple Lake Lumber Co 177.03

Maple Lake Messenger 202.23

Marco Business Products 1832.87

Marco Business Products 740.17

Mark's Standard Parts 2537.71

Richard Mattson 158.10

McNeilus Steel Inc 298.80

Midland Corporate Benefits Svcs 585.00

Minnegasco 4892.43

Minnesota Copy Systems 425.69

Minnesota Elevator Inc 177.30

MN Counties Ins. Trust 270.00

Monticello Times 685.77

Moore Medical Corp 168.00

Morris's Buffalo Ford Mercury 222.67

Margaret Munson 230.33

Richard Norman 100.00

North Memorial Health Care 792.00

Nu-Metrics 524.00

Office Depot 881.42

Office Max Credit Plan 179.99

Pagenet 528.24

Performance Office Papers 428.96

Dave Peterson Monticello Ford 222.30

Precision Prints of Wright Co 401.51

Radisson - Arrowwood 140.24

Red's Auto Electric 165.37

Reentry Services Inc 452.55

Royal Tire - St. Cloud 1110.29

Scott Builders Inc 1507.50

Setter Leach & Lindestrom 1019.20

Seven Corners Ace Hardware 232.17

Sprint 148.66

State of Mn InTertech Group 419.35

Sysco Minnesota Inc 3114.66

T&S Trucking 7045.44

Tires Plus 291.72

Total Printing 738.84

Trueman Welters Inc 182.85

United Parcel Service 125.68

Vaughn Display & Flag 231.16

Warning Lites 121.10

Weighing Systems & Services 376.28

West Group Payment Center 805.67

Western Gas Utilities 212.70

Winsted Publishing Inc. 912.99

Wright County Highway Dept 14024.46

Wright County Journal Press 606.62

Wright Lumber & Millwork Inc. 539.89

41 claims less than $100 $2,027.33

Total claims $159,604.59

The meeting adjourned at 10:10 a.m.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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