Wright County Board Minutes

MAY 18, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 5-11-99 as presented, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consid. #3, "Committee Of The Whole Meeting with the Historical Society" (Sawatzke). Jude moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

The Consent Agenda was reviewed. Doug Gruber, Auditor/Treasurer, noted that Item B5 was for the construction of the Sheriffs storage building. Gruber spoke with Lenny Walker before submitting the claim for payment. Being withheld for payment at this time is the 5% retainage and one change order. Richard Norman, County Coordinator, said Walker should be consulted as to when the building will be occupied as rent was projected as a revenue source in 1999. On a motion by Mattson, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: D. Kotila, Hwy.; J. Baker, R. Merrill, Sheriff.

2. O/T Report, Period Ending 4-30-99.

3. Claim, Frank Madden, $9,992.38.

4. Set Wright County Auction for 7-10-99 at 10:00 A.M., Public Works Building.

B. AUDITOR/TREASURER

1. Claim, Indianhead Specialty Co. Inc., $146.69 (Fund 34-PW).

2. Claim, Loberg Plumbing & Heating, $463.45 (Fund 34-HSC).

3. Claim, Wright-Hennepin Security, $537.07 (Fund 34-HSC).

4. Claim, Climate Air Inc., $2,974.00 (Fund 34-HSC).

5. Claim, Ebert Construction, $33,200.00 (Fund 01-Site Improvement).

6. Seasonal On Sale Beer License, Cokato Lake Campground (Cokato Twp.).

7. Annual On Sale Beer License, St. Mary's Mens Club (Franklin Twp.).

8. Tobacco License, MPFC/Delano.

C. MIS

1. Authorize Hire, Brian Wall, Microcomputer Specialist, Step 3, Eff. 5-24-99.

D. SHERIFF

1. Authorize Signature of Board Chair on Federal Annual Certification Reports, 1995-1998.

Doug Gruber, Auditor/Treasurer, distributed the April Revenue/Expenditure Guidelines for review and approval at the next meeting.

Gruber was contacted approximately two weeks ago by PALO Companies, Inc. with a report that damage to two vehicles had resulted from debris which had blown off the roof of the tax forfeit property in Cokato (old bakery). Gruber requested PALO Companies, Inc. obtain claims on the damage and submit them to the County for review. The claims were for $29.97 and $625.56. Gruber and Norman discussed the claims and decided to submit them for Board approval as they were less than the County's $1000 insurance deductible. After discussion, Jude moved to have the claims sent to Meadowbrook Insurance for review and recommendation, seconded by Eichelberg, carried 5-0.

The claims listing was reviewed. Mattson referenced a claim on page 21, Grossman Chevrolet ($20,026.08) for a 1999 Chevy Van and questioned why it was listed under Non-Departmental. Consensus of the Board was to discuss this with the Highway Department when they were present later in the meeting. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Of The Whole meeting was held on 5-11-99. On a motion by Mattson, second by Russek, all voted to approve the minutes as presented. A summary of the minutes follows:

Project Update: Signed off punch lists have been received for HSC and PW. Record drawings have been sent back to KUE for corrections. Additional copies of the O&M Manual information will be received. Exterior light bulbs were paid for by the Architect and will be installed. In regard to boiler pumps (PW), Engel is awaiting a revised price from KUE. The County Attorney ruled that indirect costs were not allowable under the contract. Engel recommended payment of PW Pay Request #13 (aluminum framing, finishing pre-cast concrete, and $8000 electrical). A punch list was received from Otto & Associates. KUE has sent lists addressing punch list items which need following up. Air conditioning was not tested due to cool weather. Wall covering is incomplete due to a 4-6 week delivery time frame. Scott recommended extended warranties covering mechanical and electrical. Engel will address extended warranties prior to final payment in his final letter. Roof leaks at HSC are under warranty and will be repaired by McDowall. Fingalson requested $1,430 from Capital Improvement for modular furniture changes for reception work stations (PW). The consensus was not to approve use of Capital Improvement funds for this expenditure. Scott presented discussion on subcontractors not receiving payment from KUE and the impression they may have that the County is responsible for this. It was felt that the County should not get involved between the contractor and their subcontractors. Scott noted leaking around the hot water and boiler flues (PW). Engel will review. Consensus was to approve Pay Request #13 contingent upon Scott's review and recommendation. A letter was read releasing the contractor from liability for disabling the safety mechanism on the folding door (PW). Engel requested that the record reflect he does not approve of this approach; and that although it may be practical it is not according to the manufacturer's installation requirements. The County Attorney's Office reviewed the letter prior to mailing.

Sheriff's Storage Building-Electrical Costs: Norman and Fingalson discussed funding for the 3-phase electrical service as requested at the 4-27-99 meeting. Norman recommended a transfer from the Highway Department budget into Capital Improvement in order for one check to be processed for payment to Ebert Construction. It was clarified that the original bid included 100 amp service, and the additional charge for 100 amps was for installation of 200 amp service. The consensus was to hold this item until the next meeting to obtain additional information.

Other: Regarding application of Brite Seal on the red block at PW, the consensus was not to apply.

Norman referenced material relating to recommended budget transfers from Budget 820, Personal Services to the various department budgets in General Revenue. The transfers would be to cover costs associated with contract settlements, non-union salary and fringe benefit increases, and health insurance contribution increases. Norman recommended transferring $650,262.00 leaving a balance of $124,738.00 in the Budget 820, Personal Services line item. Russek moved to approve the request, seconded by Mattson, carried unanimously.

On a motion by Mattson, second by Russek, all voted to schedule a Committee Of The Whole meting on 6-9-99 at 11:00 A.M. at the Historical Society. The meeting was scheduled at the Historical Society s request to discuss their Capital Plan.

Virgil Hawkins, Asst. Highway Engineer, was present on behalf of the Highway Engineer. The request was to authorize hire of Christopher Otterness as a Highway Tech I, effective 6-2-99 at Step 6. It was clarified that the hire of Otterness at Step 6 will not have an impact on any current Tech I employees as they are all above that step on the Salary Schedule. Norman stated he could support the request as Otterness is a graduate civil engineer. Hawkins pointed out that this is the third time this position has been advertised with very little response. It is also consistent with what was done previously with the Survey Tech position. Mattson moved to support the request, seconded by Russek, carried 5-0.

Earlier in the meeting, Mattson had questioned the purchase of a van under Non-Departmental. Hawkins explained that the van will be used by the Engineering Division as a survey van. Mattson will contact Fingalson as to why this is listed under Non-Departmental.

Eichelberg questioned whether Fingalson had set a date for the Board to take a road tour. Mattson responded that Fingalson had indicated a road tour agenda will be presented to the Board.

Bills Approved

Brian Abrahamson 307.21

Advanced Graphic Systems Inc 143.24

Airtouch Cellular Bellevue 239.64

Ancom Communications Inc 518.88

Annandale Rock Products 113.58

Batteries Plus 340.73

Betmar Languages Inc 631.72

Bowman Distribution 314.07

Buff 'N' Glo Inc 216.00

Buffalo Drug 371.88

City of Buffalo 20743.46

Central Glass 573.34

Climate Air 2974.00

Paul Cotterman 135.00

Cummins North Central Inc 480.95

John Dziuk 834.30

Engineering Repro Systems 129.08

GE Capital Information Technol 9999.65

Grossman Chevrolet 20026.08

H & H Sport Shop 149.00

Harkers 544.61

Hedlund Plumbing 157.94

Indianhead Specialty Co. Inc 146.69

International Personnel Mgmt 375.00

Lakedale Telephone Co 127.01

Lightning Powder Co Inc 210.75

M-R Sign Co Inc 299/06

Masys Corporation 2698.48

MCF-RW 394.86

The Metro Group Inc 660.30

Mid-Minnesota Hot Mix Inc 745.82

Motorola Inc 3805.56

Northern States Power Co 125.91

Olympic Oil co 152.25

Performance Office Papers 669.77

John Price 227.24

Dr. Risk 500.00

Royal Tire-St. Cloud 1831.84

Thomas Salkowski 1007.43

Sheriffs Youth Program of MN 766.36

Superior Ford 62122.00

Chad Thondset 288.79

Total Printing 283.40

The Travel Gallery 273.00

US West Communications 5165.53

Carol Vander Kooi 5438.01

Harry Walsh 275.00

Wheeler Lumber Operations 288.51

Wright Hennepin Electric 3757.38

Adirondack Direct 161.45

Advantage Water Conditioning 112.76

Amoco Oil Co 100.87

Annandale Advocate 881.50

Barco Municipal Products Inc 622.20

Best Disposal Services 268.00

Ralph Borrell 405.02

Brown Cty Evaluation Center In 402.00

Buffalo Clinic 2024.00

CCP Industries Inc 398.70

Cintas-428 206.15

Collins Communications 3622.45

CPS Technology Solutions 160.00

Department of Public Safety 120.00

Ebert Construction 33200.00

G&K Services 1324.09

W Grainger Inc 125.54

GTE Midwest 259.35

Joseph Hagerty 119.74

Heartland Acoustics 658.18

Holiday 1618.46

Information Technology Div. 162.32

Lake Region Coop Oil 12982.83

LaPlant Demo Inc 752.93

Loberg Plumbing & Heating Co 1184.93

Marco Business Products 859.67

McDowall Company 5375.00

MCF-Sauk Centre 4455.00

Mid-America Business Systems 177.34

MN Dept of Corrections 120.00

National Bushing & Parts 771.80

Office Depot 2249.74

Pats 66 132.00

Photo I 321.37

Professional Education Group I 189.00

Roche Diagnostic Systems 440.00

Ryan Motors Inc 172.90

Shared Resource Mgmt Inc 2108.75

State of MN Intertech Group 106.00

Sweeney Brothers Tractor 3000.63

Tony's Auto Service 106.50

Transcor America Inc 832.99

University of Minnesota 165.00

USWest the Directory Source 251.80

Wal Mart Store 01-1577 310.78

Warning Lites 442.73

Wright County Highway Dept 116.27

Wright Lumber & Millwork Inc 127.86

Wright Medical Clinic 202.50

55 payments less than $100 2,471.15

Final Total $245,377.23

The meeting adjourned at 9:28 a.m.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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