Wright County Board Minutes

MAY 23, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following correction was made to the minutes of 5-16-00: Page 5, 3rd paragraph, from "Russek and Eichelberg recently attended..", to "Eichelberg recently attended..". Jude moved to approve the minutes of 5-16-00 as corrected, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consid. #7, "Set Closed Session Meeting Re: Superior FCR Landfill Litigation" (Norman), Item For Consid. #8, "Personnel Board of Appeals Opening" (Norman), Item For Consid. #9, "Public Health Training, 6-2-00" (Mattson), Item For Consid. #10, "Remove Time Reporting & Overtime From 5-24-00 Personnel Committee Agenda & Refer to Negotiations Committee" (Norman). Eichelberg moved to approve the Agenda as amended, seconded by Jude, carried unanimously.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: Barry Rhineberger, P&Z.

2. Appoint Barbara Petersen, Personnel Representative, Eff. 6-12-00 (Step 2, Non-Union Salary Schedule).

3. Acknowledge Receipt Of GRRL 1999 Audit.

4. Acknowledge Receipt Of GRRL 1999 Annual Report.

5. Acknowledge Receipt Of Closing Memorandum RE: Central Minnesota Mental Health Center Industrial Development Revenue Bond Issue, $300,000.

6. Set Annual County Auction For 7-15-00 @ 10:00 A.M.

7. 1st Quarter Training Report.

8. O/T Report, Period Ending 5-12-00.

B. AUDITOR/TREASURER

1. Tobacco License Approvals: Marketplace (Cokato City); H&H Sport Shop (Maple Lake City); Hi-Way Liquors (Monticello City); Silver Springs Golf Course (Monticello Twp.); Crow River Lanes (St. Michael City).

C. HIGHWAY

1. Award 2000 Overlay Contract to Buffalo Bituminous, $2,297,784.05 including Alternates #1 & #2.

D. SHERIFF

1. Acknowledge Appointment, Marianne Wannebo, Communications Officer, Eff. 5-23-00 (Step 1).

On behalf of the County Board, Mattson presented a retirement plaque to Sheriff Hozempa for years of service from 1975 - 2000. Each of the County Commissioners thanked Hozempa for his service to Wright County, expressing their appreciation for his professionalism, friendship, and outstanding leadership of the Sheriff's Department.

They acknowledged that, while there has not always been agreement on issues, Sheriff Hozempa has been outstanding to work with. Chief Deputy Lindell announced a retirement dinner and program is being planned for July 1st at the Maple Lake VFW. Information and dinner tickets can be obtained from Rollie Helgeson, Diane Lange or Don Lindell in the Sheriff's Department. On behalf of the employees of the Sheriff's Department, Lindell thanked Sheriff Hozempa for his leadership, direction and high standards.

Sheriff Hozempa thanked the Board for the retirement award and for their support and friendship over the years. He also thanked Lindell for his loyalty and stated the new Sheriff is fortunate to have Lindell as Chief Deputy.

He expressed appreciation for what his staff has done for him and the office, and commended his employees for making the Sheriff's Department second to none in the State. He said the tough part is going to be missing the people he has worked with every day.

He also thanked department heads and said Wright County is fortunate that everyone wants to make Wright County the best it can be. In closing he stated, "this Sheriff if going to ride off into the sunset." He invited attendance at the swearing in of Gary Miller as the new Sheriff on Friday, May 26th, at 9:30 A.M.

On a motion by Russek, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.

Dick Norman, County Coordinator, and Craig Hayes, Purchasing Agent, presented the architect's recommendation for award of the General Construction Contract for fourth floor remodeling.

The $592,000 Low Base Bid received from Rochon Corporation represents an amount that is $108,000 (15%) less than the $700,000 Cost Projection. The architect recommended awarding the General Construction Contract to Rochon Corporation, and that the County set aside at least $70,000 for cost contingencies (building permit, furniture, modular partitions, office equipment, voice/data system, PA system, special testing and inspections, card access, special consultants' costs, signage, window blinds, staff relocations and owner's project representative).

Four Bid Alternates were included in the bid. It is the County's right to accept the Base Bid and Bid Alternates in any combination. The Bid Alternates and architect's recommendations are as follows: Alternate No. 1) Heat Pumps purchased by County - architect recommends not accepting as the cost saving of this deduct is less than the separate purchase price received by the County from its own vendors, Alternate No. 2) Direct Digital Temperature Control furnished by the Contractor - architect recommends acceptance, Alternate No. 3) Won Door - this item is no longer required, and therefore, is not recommended, and Alternate No. 4) Alternate Fire Alarm System - architect recommends not accepting the alternative Edwards System as the current Simplex System is of better quality.

He acknowledged, however, that the County expects to receive better service and lower maintenance costs with the Edwards System and that it may be an option the County wishes to select.

Hayes reviewed each of the Bid Alternates and presented the following recommendations to the Board: Alternate No. 1) accept architect's recommendation that Heat Pumps not be purchased by the County, Alternate No. 2) reject architect's recommendation for Direct Digital Temperature Control be furnished by the Contractor.

Hayes reported he has received a separate bid from Morberg at a savings of $14,697, and that the architect's reason for rejection was based on the possibility of coordination of work hindering the time schedule of the project.

Hayes stated Morberg installed the current system and has expressed willingness to work with the time schedule. Alternate No. 3) not relevant, and Alternate No. 4) reject architect's recommendation for the Simplex Fire Alarm System and accept the Alternate Edwards Fire Alarm System with a $5,000 deduction from the Base Bid of $592.000.

The Edwards System is installed in the Human Services Center and would provide an open system for competitive maintenance bidding. He stated Buskey also strongly recommends installation of the Edwards System. Hayes stated some of the credit for completeness of the bid documents needs to go to Joe Scott, Scott Builders, for his thorough review and corrections to the bid documents.

Russek moved to award the Construction Contract to Rochon Corporation in the amount of $587,000.00 (Base Bid of $592,000 - $5,000 Alternate No. 4) with the Bid Alternates as recommended by Hayes. Second by Eichelberg.

Eichelberg requested Randy Engel, Buetow & Associates, Inc., be notified of the action taken at today's Board Meeting. Mattson requested an update regarding lack of a corporate seal on Rochon's bid documents and a letter from another bidder expressing concern.

Tom Kelly, County Attorney, stated waiving the seal was within the County's rights and that a response had been sent from his office to the other bidder. He further stated Engel was not familiar with Rochon Corporation, and that research by the Attorney's Office has been positive and they seem to be a responsible bidder. Motion carried unanimously.

Norman requested, and received authorization to notify Rochon Corporation of the bid award and to proceed with document signatures since Engel is on vacation through May 30th.

Chuck Davis, Environmental Health Officer, requested approval of the Wright County Comprehensive Solid Waste Management Plan Amendment to the 1993 Update.

The Solid Waste Task Force moved at their April 19, 2000 meeting to forward the Plan to the Board for adoption. The Plan was distributed to the Board on May 3rd for review prior to today's meeting. Following Board approval the Plan will be forwarded to the O.E.A. for 30 day public notice before given final approval by the O.E.A.

Davis stated the O.E.A. has given preliminary approval on the condition an amendment be filed pending the outcome of litigation with Superior Landfill.

Sawatzke suggested rewording of the sentence at the bottom of pages I-5 and I-6 which reads: "Will depend on future MSW and demolition intake." to reflect that while there is currently demolition intake, the County is not exercising its right to a surcharge at this time. Kelly stated the County would not want to lose the option to exercise a surcharge.

Sawatzke stated the SWTF has spent a great deal of time and effort on the Plan and did a good job. Jude referenced the first sentence of page III-1 which states the Compost Facility was closed in 1997 because the waste flow could not be maintained in sufficient quantity and quality to make operating the plant feasible.

He felt the current language was ok, but that financial feasibility was a factor in its closure. Sawatzke moved to approve the Five-Year Update of the Solid Waste Management Plan as submitted with minor language revision relating to demolition waste on page I-5 & I-6. Second by Russek, carried unanimously.

Sawatzke moved to adopt Resolution #00-25 to approve and adopt an Updated Solid Waste Management Plan to be forwarded to the O.E.A. to be placed on a 30 day comment period prior to their acceptance. Second by Russek. Carried on a 5-0 roll call vote.

Davis will forward to O.E.A. as soon as revisions are made. Sawatzke requested Davis follow up on the receipt of a SCORE check which is due.

A Labor/Management Health Insurance Committee meeting was held 5-17-00. On a motion by Eichelberg, second by Russek, all voted to approve the minutes as presented.

A timetable to bid out health insurance was provided by Meadowbrook. Medica Group Summary Data showed a loss ratio of 102.43% for the period 3-1-99 - 2-29-00. Utilization has improved considerably over the last couple years.

Medica Summary Plan Descriptions were provided for review and comparison of 14 standard benefits plans. The County will go out for bids on health insurance for the plan year beginning 3-1-01.

These summary plans will be used as a reference to look at various plans options. Committee members were asked to survey their group regarding plan preferences with results to be discussed at the 6-13-00, 10:30 a.m. meeting.

Open enrollment changes that occurred March 1, 2000 showed the greatest movement among the following: 1) employees with family coverage in MCS2 (best plan) moving to family coverage in Mic1 (middle plan), 2) employees with single coverage in MCS2 moving to single coverage in Mic1, and 3) employees with waived coverage moving into Mic1.

Overall, the final enrollment figures show a trend of more employees taking single coverage rather than family coverage and more employees with family coverage moving to plans with lower premiums.

A Negotiation Committee meeting was held on 5-9-00. Russek moved to approve the minutes as presented, second by Jude.

Safety Jackets. The Public Works Safety Committee is recommending a safety clothing allowance be established to purchase jackets, sweatshirts, and insulated coveralls. The jackets and sweatshirts could be worn as a substitute for the safety vest currently provided.

The consensus of the Committee was that if the County did establish such an alternative for safety clothing it would be mandatory that employees wear the clothing. Since this would impact terms and conditions of employment, the Committee will have to meet with Frank Madden and Tim Connors.

Discuss Step Movement, Promotions v. New Hires. A problem has arisen as a result of the tight labor market and the new collective bargaining agreement for Courthouse Unit employees.

Newly hired employees serve a six-month probationary period. After successfully completing the probation period the employee receives a step increase. They also receive a step increase on their one-year anniversary date.

On the other hand, promoted employees only receive a step increase after their six-month probationary period. Because some new hires are now starting higher on the salary schedule, this is causing some conflict.

The Committee will discuss this issue at their next meeting when Frank Madden can be in attendance.

Sawatzke questioned whether it would be easier for the County to buy the safety clothing than reimburse employees. Jude felt it would be better for individual employees to purchase their correct size than for the County to maintain an inventory of clothes. There was general agreement regarding the importance of safety and protection for employees. Following the discussion, all voted to approve the minutes as presented.

On a motion by Russek, second by Jude, all voted to set a Negotiation Committee Meeting for June 12, 2000 at 9:00 A.M.

On a motion by Eichelbeg, second by Jude, all voted to approve attendance at the AMC Leadership Retreat and Policy Committee Meetings, 8-9-00 - 8-11-00 in Detroit Lakes.

Russek referenced a letter from the City of Hanover regarding cooperative park planning. He stated they are requesting a commitment on park and trail development and open space preservation. There was general consensus in support of continuing to work with cities and townships. Russek will request Mattice, Parks Director, send a letter to the City of Hanover stating Wright County's support of cooperative park planning.

Russek moved to layover the update on Lake Charlotte/Lake Martha Sewer Project and MFRA claim in the amount of $344.20 until the next Board Meeting due to another commitment of the Assistant County Attorney which prevented him from attending today's Board Meeting. Second by Jude. Carried unanimously.

On a motion by Eichelberg, second by Jude, all voted to accept Bill Swing's (MIS Director) recommendation to accept the low bid from All State Communications, Inc. in the amount of $37,061.12 for the fourth floor rewiring project.

On a motion by Russek, second by Eichelberg, all voted to set a closed session meeting Friday, May 26, 2000 at 10:00 A.M. regarding Superior FCR Landfill Litigation.

Norman, County Coordinator, requested authorization to publish a notice in area newspapers to solicit candidates for an opening on the Personnel Board of Appeals.

Bernard Kirsh has declined reappointment at the expiration of his term. Interested individuals should submit a letter and brief resume of experience to the County Coordinator. On a motion by Russek, second by Sawatzke, all voted to authorize solicitation of candidates for consideration and appointment by the County Board.

On a motion by Russek, second by Eichelberg, all voted to approve attendance at the Public Health Training scheduled for June 2, 2000 at Ney Nature Center.

The Minnesota Department of Health has developed Public Health Training Modules to present Core Essentials of Public Health. Brian Asleson, Assistant County Attorney, will present information during the Legal Aspect module.

Norman requested "Time Reporting/Overtime Use" be removed from the 5-24-00 Personnel Committee agenda and be referred to the Negotiation Committee. On a motion by Jude, second by Russek, all voted to refer this item to the Negotiation Committee.

Bills Approved

Acme Tag Co. 541.19

Jerome Ahrendt 108.00

Airtouch Cellular Bellevue 217.26

Alina Medical 597.50

Ancom Technical Center 5414.84

Annandale Advocate 175.00

Annandale Rock Products 873.84

A T & T 6807.39

Bob Barker Co 122.46

Jeanette Berg 676.00

Best Inc 3609.24

Betmar Languages Inc 257.50

Bristows Kawaski & Polaris 162.05

Buffalo Clinic 114.00

Buffalo Collision Repair Inc 1005.27

Rod Bunting 437.50

Dennis Capko 153.00

Charles Carlson 706.00

Carver County Treasurer 145.00

Cellular One 501.76

Centcom 222.90

Central MN Regional Detention 2340.00

Computer System Products Inc 217.97

Computer Training Internationl 227.50

Cop Shopper 226.92

John Dearing 1060.00

Wayne Dearing 338.00

Decorative Designs Inc 175.53

Steph Demueles 196.47

John Dziuk 190.40

Elk River Concrete Products 217.26

GE Capital Info Tech Solutions 401.55

Going Under Dive Center 781.56

Government Training Service 673.00

Grinnell Fire Protection Syste 116.00

Hampton Inn 311.88

Hardings Towing 106.50

Kent Haugen 1765.11

Holiday 1551.13

Info Logic 2155.00

International Personnel Mngmnt 545.50

JLM Telecommunications 236.50

Lenis Kaseman 300.00

Spencer Kramber 150.00

Richard Kunkel 706.00

Lab Safety Supply Inc 187.97

Lake Region Coop Oil 3533.05

Lakedale Telephone Company 121.46

Lakeland Transmission 1447.43

Kimberly Leclaire 777.60

Loberg Electric 227.75

Loberg Plumbng & Heatng Co 2424.56

Michael Macmillan 150.97

Marco Business Products 623.99

Marks Standard Parts 2531.55

Matco Tools 177.54

Charlene Mavencamp 100.00

Metro Commerical Service 120.38

Mid-America Business Systems 450.00

Midland Corporate Benefits Svc 630.50

Minncomm Paging 809.66

MN Ass'n of Assessing Officers 250.00

MN Board of Aelslagid 104.00

MN Counties Computer Co-Op 1522.00

MN Dept of Human Services 100.00

Mobil Oil Corporation 328.19

Morries Buffalo Ford Mercury 589.52

Morris Excavating Inc 8797.67

Northern States Power Company 392.05

Northstar Repro Products Inc 332.13

Office Depot 2632.32

Omann Brothers Inc 524.75

On SIte Monitoring 5268.00

Pagenet 837.36

Performance Office Papers 649.29

Kim Porterfield 130.00

Reds Auto Electric 128.77

Todd Reese 200.00

Reliant Energy Minnegasco 144.97

Russell Repke 209.00

Royal Tire-St. Cloud 564.46

RS Eden 232.45

Raymond Schermer 964.00

Alice Shafer 347.00

Sherwin Williams 192.89

Sprint-Local Telecom Division 160.85

St. Cloud Stamp & Sign 123.64

St. Michael Veterinary Clinic 126.59

State Of Minnesota 228.98

State Of MN 134.12

State Of MN Intertech Group 228.98

Streichers 134.12

Dorothy Stuhr 431.35

T-P Little Acre Dairy Farm Inc 1026.92

Terminal Supply Co 229.68

Thermal Technologies Inc 173.63

Thermo Dyne Inc 343.18

Tires Plus 119.12

Truemen Welters Inc 117.13

Gordon Uecker 793.00

Ultramax 5021.00

United Parcel Service 102.22

Bethany Urban 150.00

US West Communications 775.60

Floris Vandergon 520.00

Viking Coca Cola Bottling Co 257.50

Gene Wadman 286.00

Walker Machine and Tool 1980.00

Walmart Store 01-1577 137.36

Waste Management TC West 285.20

West Group Payment Center 323.25

Wright County Highway Dept 21891.96

Wright County Human Services 1296.00

Wright Hennepin Electric 3732.47

Zee Service Company 206.08

ZEP Manufacturing Company 622.17

67 payments less than $100 3,060.63

Final Total $133,722.93

The meeting adjourned at 10:00 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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