MAY 26, 1998
The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.
Motion to approve the minutes of 5-19-98 was made by Russek, seconded by Jude, carried unanimously.
Petitions were accepted to the Agenda as follows: Consent Agenda Item D1, "Acknowledge Appointment of Matt Heaton to the position of Deputy Sheriff, Eff. 5-26-98" (Rose); Aud./Treas. Item #4, "Distribute April Rev./Exp. Guidelines" (Groshens); Item For Consideration #6, "Refer Dress Code Discussion to Personnel Committee Of The Whole" (Norman). Consent Agenda Item A1, "Accept Resignation (Retirement) of Ray Schaefer, Fraud Investigator, Eff. 8-21-98" was removed from the Agenda and will be discussed as part of the Human Services Board Agenda. Jude moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
Groshens added the following to the Consent Agenda: Aud./Treas. Item B2, "Approve On/Off Sale Beer License, Olson's Campground." On a motion by Sawatzke, second by Russek, all voted to approve the Consent Agenda as follows:
2. 1997 Annual Report, GRRL.
3. Set Bid Opening Date for Human Services Center Roof Repair, 6-30-98 @ 10:00 A.M.
1. Approve Tobacco Licenses: John's Sausage, Maple Lake City; D & R Liquor, Inc., Otsego; American Legion Post 260, Monticello City; Lake Center Store L.L.P., Corinna Twp.; D&D Foods, Inc., St. Michael; Hi 101 Liquor, Otsego; VFW No. 8731, Monticello City; Joyner Lanes, Monticello City; Silver Springs Golf Course, Monticello Twp.; Monte Club, Monticello Twp.; H&H Sport Shop, Maple Lake City; Dale's 66 & Off Sale Inc., St. Michael; Millside Tavern, Inc., St. Michael; Lantto's Store, French Lake Twp.; Cokato Lake Campgrounds, Cokato Twp.; A&M Liquor, St. Michael.
2. Approve On/Off Sale Beer License, Olson's Campground.
1. Set Letting Date of 6-30-98 @ 9:30 A.M. for the Federally-Funded CSAH 19 Project.
2. Approve Partial Payment #6 ($92,035.15) to Buffalo Bituminous, Inc. for Contract 9706.
1. Acknowledge Appointment of Matt Heaton to the position of Deputy Sheriff, Eff. 5-26-98
A Building Committee Of The Whole Meeting was held on 5-19-98. A summary of the minutes follows:
Project Update: Engel reported that a construction meeting was held on 5-19-98 covering the following: Review of Submittals, Suspension of Light Fixtures, Gas Pipe Testing, and Switchplate Colors. Regarding sprinkler system heads, the architect and the contractor are not in agreement as to whether replacement of the sprinkler heads is covered in the specifications. Committee consensus was for Scott Builders to negotiate with the contractor with the favored option being to split the difference of $5,000 and use all new concealed heads; or second for an amount not to exceed $20/head or approximately $3,000 using existing heads and replace all plastic, including flushing and testing. The understanding is that any option agreed to with the contractor is contingent upon meeting insurance approval. Relative to the Public Works water line, a shut off valve is required and was installed at a cost of approximately $2,000. The County will be required to hire an inspector. With consensus of the Committee, Rose directed Scott Builders to arrange with Otto to be on site to ensure it is done according to specs. Rose will contact the City regarding responsibility for the cost of the valve. The dates of July 8, 9, and 10 were anticipated for the move of the Public Works staff. Fingalson reported a $1,400 cost for two-way radio communication while temporarily housed at the Human Services Center site. It will be necessary to buy the portable radio ($500 appx.) and Emergitek will buy back the power supply unit. Fingalson felt $500 could be taken from the Public Works equipment line item. Building Maintenance Staffing: Currently Greenview, Inc. provides cleaning service at Public Works on an annual contract basis of $8.75/hour (includes administrative costs, bonding, workers compensation, etc). At eight hours/week, the cost is approximately one cent/sq. ft. Norman requested two building maintenance positions be added in order to provide maintenance of the Human Services Center and the new Public Works Building. Discussion involved comparison with the school district and that the positions should be reviewed during budget sessions. The difference between maintenance and cleaning was noted and that it will be the County's responsibility to assume the ongoing maintenance of these facilities. No decision was reached other than for Fingalson to contract with Greenview on a monthly basis in the interim.
Human Services Center Equipment/Furniture: The Committee reviewed a request for equipment at the Human Services Center which would be in addition to the 35 modular office units that are on order for $130,000. Regarding phone lines and computers, it was clarified that full-time employees who share cubes, phones and computers are working overtime and after hours to access the computer. The current situation affects productivity as well as cost. Item #10 (Furniture for Commissioner's office) was removed. Item 20 (Diaper Change Station) and Item 21 (Toilet Fixtures, Tissue, etc.) were approved. Item 11 (Reception desk and two work stations) and Item 14 (Modular Offices New for Supervisors, etc.) should be considered for reconfiguration with purchase of additional parts to make them work, funding source favored is Human Services 1998 capital equipment funds, and to see whether any files, etc. that are slated for auction could be reused.
Voice/Data Update: Swing indicated that the time line is on target. A cost breakout for paging and new phones was provided and are included in the $310,000. Swing stated the $10,000 would cover paging costs at both Human Services and Public Works. Consensus was for Collins Communications to be contacted to move ahead with paging.
Other: Hayes reported that they are close on specs for the roof. Consensus was for Hayes to work with Engel and Scotts and to provide the Commissioners with a copy of the bid specs at the time the bid opening date is established. An evaluation of the air conditioner will be completed and a report is expected at the next meeting. One of the existing water lines running between the floor joists sweats and Scott recommends insulating the pipe before the ceiling is installed. The Committee concurred and directed Scott to proceed. At the request of Swing, Scott was directed to check on the installation of a temporary door for the voice/data room at the Human Services Center.
At today's meeting, Jude moved to approve the minutes, seconded by Russek, carried 5-0.
On behalf of the County Board, Mattson presented an Adopt-A-Highway Certificate to Dirk Foster and the Clever Cloves 4-H Club (Buffalo). Foster and the Clever Clovers Club participated in the program by removing litter on the two-mile stretch of CR 35 between Mill Creek Inn and the Hwy. 109 Junction.
A Labor/Management Loss Control Committee Meeting was held on 5-13-98:
Public Works Safety Incentive Program. Anderson stated the Highway Safety Committee recommended the Public Works Safety Incentive Program be implemented due to the promotion of encouraging involvement and getting all employees active in safety. Elmquist stated this program is not the typical safety incentive program found in many counties where monetary rewards are given. Instead, it is a program where clothing with the Wright County logo is awarded to individuals who come forth with ideas the Public Works Safety Committee can implement to promote a safer environment. Performance measures have also been developed to evaluate the effectiveness of the program. Any awards will be financed out of the safety program budget. The Committee recommended this program be referred to the County Board for consideration.
Safety Concerns. The Committee recommended that the area behind the first two rows of cars in the west side upper parking lot be designated no parking areas. This was a near-miss accident concern sent by two employees to the Committee. Bill Cordell drafted a letter to the Committee stating how a mid-block crosswalk is not desirable stating that cars do not always see the pedestrians when they are trying to cross. He stated it is safer to have employees of the County understand they are to yield to oncoming traffic. Wessels asked on behalf of Watkins that the same study be done to the South of the Courthouse across from the library. Sawatzke said this would likely need the State of Minnesota's approval as it is a CSAH monitored road. Elmquist will talk with Cordell about the request. Elmquist said he will draft a notice in the employee safety newsletter regarding the crosswalk.
Evacuation Procedures. Elmquist stated that while the severe weather drill went well, he has heard some complaints regarding the evacuation procedures. He will arrange an evacuation attendants meeting to discuss the issues. Norman said in a memorandum from Don Mleziva it is stated that evacuation procedures should be developed at the former Pamida Building. Elmquist and Reese will look into developing procedures for the Human Services Center and will report back at the next Labor Management Loss Control Committee. In separate letters from Department Heads Nordeen and Mleziva, concerns were stated about the fire alarm system. The alarms are still sounding for one building and not the other. Elmquist stated that a contractor was hired to tie the alarms together and was said to be completed. Elmquist said it is being looked into as to why the alarms are not responding together.
Tuberculosis Policy. Elmquist stated that a policy committee has been developed to look into drafting a tuberculosis policy. Elmquist stated this is being considered with the higher incidence of employees in Human Services dealing with individuals who have tuberculosis.
At today's meeting, Rose requested that the County Board be notified when the fire alarms of both buildings have been connected. Norman said notification was received that the work was completed, but test of the system reflected that this was not done. The contractor has been contacted. Sawatzke moved to approve the minutes as presented, seconded by Jude, carried 5-0.
Sheriff Don Hozempa presented Charlie Nelson with a retirement plaque honoring him for dedicated service from 1973-1998. He was also presented with a Certificate of Achievement in recognition of 25 years of service with the County. Nelson was instrumental in organizing the Wright County Explorer Post Program where youth learns about law enforcement. In addition, he has been active in the Boy Scouts of America Program. Nelson also organized the first Wright County Bike Safety Program, as well as being involved with child fingerprinting, the Officer Friendly Program, and a Route Alert Coordinator with the Civil Defense. Hozempa spoke of Nelson's loyal and dedicated service. Nelson expressed thanks to the Sheriff's Department and referenced his career, which he stated was both challenging and rewarding. Jude commented that he had the opportunity to observe the Wright County Sheriff's Department recently during an airplane accident. He spoke of the professionalism and efficiency of the Sheriff's Department.
Darla Groshens, Auditor/Treasurer, said that the State of Minnesota currently has two tax forfeiture parcels in the Ramsey Lake Heights area. In conjunction with the Ramsey Lake Wastewater Project, the project engineer has forwarded a temporary construction easement and a permanent easement agreement for approval. Jude explained that Maple Lake Township will be creating a subordinate sewer system on the west side of Ramsey Lake. Jude said the DNR has no objection to this request and if the lots are removed from tax forfeiture, they would have first chance at purchasing them. Jude moved to approve the request, seconded by Sawatzke, carried unanimously.
Notice was received from the City of Maple Lake that they are proposing to approve modification number three to TIF No. 1-11 Plan. The two primary objectives of this plan are to stimulate job creation and increase the tax base. The request is to waive the 30-day comment period. A Public Hearing will be held on 6-1-98 at 8:00 p.m. at City Hall. Jude moved to approve the request to waive the 30-day comment period, seconded by Russek, carried 5-0.
Groshens distributed the April Revenue/Expenditure Guidelines for review at the next meeting.
The claims listing was reviewed. Mattson questioned the claim on Page 1, Betmar Languages Inc. ($204.63) for a Spanish Interpreter. Response was that this is related to the Court Administration Department. Mattson referred to a claim on page 11, Preferred Correctional Medica ($7,000.00) for May medical services. He indicated that the company had sent additional information to him which indicates they are experiencing a 24% profit margin. He felt the service was costing more than it should. Groshens made a correction on page 3, Sharp Electronics ($318.65). The claim will be changed to be funded as follows: Fund 6233, Photocopying, $100.36 and Fund 6301, Copier Lease, $218.29. Groshens said the claim on Page 7, Annandale Advocate ($11.22), was coded as 6114, Per Diems and will be changed to 6235, Publications. Mattson questioned the claim on page 20, Wright County Journal Press ($631.85). Response was that this was for the Drug Buster Insert funded by the Narcotics Seizure Funds. Mattson moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Russek.
Commissioner Jude was absent for the remainder of the meeting.Currently, the Labor Management Health Insurance Committee has representatives from each Union. Due to the concern voiced regarding health insurance rate increases, it was felt that more representation was needed on the Committee so that information can be disbursed to all employees more readily. Norman referenced a memorandum he sent to the Board and his position that it was imperative to keep a balance between management and labor representation and that no more than one representative be added from each department. A large department may already have more than one representative due to the number of unions. Russek moved to refer this issue to the Ways & Means Committee, seconded by Sawatzke. Norman was directed to bring his recommendation to that meeting. Motion carried 4-0.
The Materials Management Division of the Department of Administration offers the Cooperative Purchasing Venture Program to Minnesota's political subdivisions. Last year, the County offered the program to cities and townships at a cost of $25 each. The County subsidized the membership fee. The Standard Subscription (County membership only) is $350 annually; the Township Subscription is $650 annually (for County and all townships located in the County); and the Comprehensive Subscription is $1,150 annually for the County, all townships and all cities of the fourth class (having not more than 10,000 population) located in the County. Norman said that if the County wanted to break even on the membership this year and the same 18 townships and cities joined, the cost to each would be $45. Sawatzke moved to subscribe to the program under the Comprehensive Subscription ($1,150 annually) and to provide membership to cities and townships at a rate of $30, seconded by Russek. Norman was directed to include in the cover letter the amount the County is subsidizing. Motion carried 4-0.
Wayne Fingalson, Highway Engineer, presented for approval an Agreement with the City of Buffalo which revokes to the City of Buffalo the segment of CSAH 35 between Hwy. 25 and Hwy. 55. The terms of the current maintenance agreement shall remain in effect for a four-year period. This segment has been maintained by the City and they will be reimbursed for the work completed. This action will have to be approved by the Buffalo City Council. Russek moved to approve the Agreement with the City of Buffalo for the revocation of CSAH 35, seconded by Sawatzke, carried 4-0.
A Transportation Committee Of The Whole Meeting was held on 5-8-98. Fingalson summarized the minutes and stated that most of the action items were dealt with at the May 12th County Board meeting. A summary of the issues addressed follows:
Review/Discuss Location Options for Cokato Maintenance Facility. Recommendation was to:
1. Forward a copy of Braun's Environmental Assessment Report to Greg Holt.
2. Have Brian Asleson assemble a Purchase Agreement between the City of Cokato and Wright County. The agreement should include language which states that Wright County will pay the site improvement costs for the new site in the amount of $89,419.64. The agreement should also include language for a permanent easement across city property from the new site to CSAH 4.
3. Once the Purchase Agreement has been signed by the City of Cokato and Wright County for the new shop site, Brian should proceed with legal documents to complete the sale of the existing shop site to Holt Motors in the amount of $125,000. Architectural design services and advertisements for bids could then be implemented for the new building.
4. An abstract granting clear title for the new site near CSAH 4 as well as a permanent access easement from CSAH 4 should be provided to the county from the city at the time of closing for the new site.
5. Additional funds for the new maintenance building are available from the Road/Bridge Capital Improvement Fund.
6. Since the actions recommended in this agenda item will be acted on May 12th at the Board Meeting before these minutes are approved, but after the Cokato city council meeting on Monday, May 11th, it was recommended that a letter of intent with these recommended actions be sent or faxed to the City of Cokato for discussion at their meeting in an effort to save time in advancing the whole land sale process.
7. Wayne was instructed to draft a letter to the City of Cokato (after the Purchase Agreement is sent out) in an effort to complete the jurisdictional changes for the North segment of CSAH 53 as has been discussed at numerous Transportation Committee meetings.
At today's meeting, Fingalson said because there was no legal description, the Surveyor will complete one based on a survey completed on 5-22-98. This will be presented as part of the purchase agreement at the 6-8-98 Cokato City meeting.
Discuss Use of Landfill Surcharge Funds: The Consensus of the Committee was to recommend that landfill surcharge funds not be used at this time for highway maintenance or project funding on CSAH 37 or 12. Asleson and Fingalson were instructed to check on the balance of the surcharge fund as well as monthly income and expenditures to the fund. This item will be discussed again at the next Compost Finance Committee meeting and at a future Transportation Committee meeting.
Review/Recommend Quote Results from Township/City for Used Rollers. The Consensus of the Committee was to recommend that Unit #424 be sold to Victor Township as quoted and to recommend that Unit #423 be sold to Woodland Township as quoted.
Discuss New Proposal for Jurisdictional Changes: Recommendation of the Committee:
1. A resolution be prepared which rescinds the revocation of CSAH 39 between CSAH 5 and TH 24 as a CSAH route. This route will remain as CSAH 39.
2. A resolution be prepared which revokes CSAH 35 between TH 25 and TH 55 (0.46 miles) as a CSAH route and turns it back to the City of Buffalo. This is contingent on reaching an agreement with the City of Buffalo regarding maintenance, etc.
3. Attempt to turn back the portion of CSAH 53 (0.25 miles) north of TH 12 in Cokato to the City of Cokato and use this state aid mileage toward CR 118.
4. Have the County Board sign the agreement with the City of Clearwater for CSAH 7 and 63.
Report on CSAH 19 Crosswalk Committee Meetings in St. Michael: A meeting was held regarding the crosswalk usage on CSAH 19 in front of the church and school in St. Michael. The church would like a flashing light installed. The Committee suggested removing more parking for more visibility, place better signing and paint on the roadway and wait until the Fall of 1998 to see the results. The County Highway Department is opposed to the installation of a flashing light as it is too close to the light at the intersection of CSAH 19, TH 241 and CSAH 35, just south of the church crosswalk. The location does not meet warrants if County policy is followed.
At today's meeting, the following changes were made to the minutes relating to the crosswalk discussion: Page 7, 1st paragraph, last sentence should read, "She said the church is insistent on installing a flashing light at the crosswalk to help reduce traffic/pedestrian conflicts mainly during church hours."; page 7, 2nd paragraph, 1st sentence should read, "The Committee has suggested moving more parking for more visibility, place better signing and paint on the roadway and wait until fall of 1998 to see what the results are."
Discuss Bid Results from Contract 9801 (County Overlays): Consensus of the Committee was:
1. Contract 9801 be awarded to Buffalo Bituminous using Alternate B plus the CR 106 Alternate with modification deleting the portion of CR 106 between CSAH 7 and CSAH 8. This will allow reclamation work on the portion of CSAH 6 along the west side of Howard Lake.
2. Contract 9801 will retain a starting date of June 1st as it would not be fair to other bidders of record to move the starting date to July 1st and would disrupt the County's work schedule.
3. Advised Darrell Hicks to contact Tom Salkowski, Planning & Zoning Administrator, to schedule his permit request before the Planning Commission at the earliest possible date.
4. Have Highway staff schedule a bidders' conference before the 1999 construction season to help alleviate concerns that the contractors may have.
Discuss 5-Year Highway/Bridge Public Meeting: Consensus was to approve the 5-Year Construction Plan as presented at the 5-Year Public Meeting and to start a list of potential projects that can be considered beyond the 5-Year Plan.
At today's meeting, Fingalson stated that there was a bonding bill which passed for local bridges in the amount of $35 million. As part of the process to apply for funding, the County Board previously passed a resolution stating that if funding was received for identified bridges, they would be committed to completing the work during a two-year period. On a motion by Russek, second by Mattson, all voted to approve the Transportation Committee Of The Whole Minutes.
Mattson moved to adopt Resolution #98-29 authorizing execution of the grant agreement for the State and Local Assistance Program (formally called EMA), $10,584.00, seconded by Russek, carried 4-0 on a roll call vote.
At the request of Norman, Sawatzke moved to refer Dress Code Discussion to the Personnel Committee Of The Whole meeting scheduled for 6-3-98 at 10:00 A.M. Motion carried 4-0 on a second by Russek.
The meeting recessed at 9:57 a.m. and reconvened at 10:00 a.m. Rose closed the bidding process for Maintenance Equipment Items. Fingalson opened and read the bids received, which do not include sales tax. Russek moved to accept the bids and lay the bids over for one week for review by the Highway Department, seconded by Mattson, carried 4-0.
Stepp Mfg., Inc - Asphalt Storage Tank - $36,600.00
Tepley Equip., Inc. - New Tractor-John Deere 7410 - (Exceeds Requirements) - $51,500.00
Rudolph's Inc. - Used Tractor-John Deere 4055 - (Meets Requirements) - $46,900.00
Long Lake Tractor & Equipment - Late Model Used Tractor - $26,970.00
Ziegler's - New Industrial Trailer - $25,545.00
A-1 Marine 6.81
Airtouch Cellular 36.58
Annandale Advocate 195.22
Bankers Advertising Co 505.21
Mark Bauman 36.20
Best Disposal Services 143.00
Betmar Languages Inc 204.63
Buffalo Bituminous 92,035.15
Buffalo Clinic 846.00
Buffalo Hospital 508.25
Computer Parts & Services Inc 260.50
Computer Training International 1771.90
Melanie Courrier 111.53
Dan & Jerrys Garden Center 74.18
Decorative Designs Inc 167.18
Debbie Ernst 77.50
Gateway Safety Products Inc 357.84
Marilyn Gordon 41.78
W Grainger Inc 76.11
Granite Pest Control Services 79.88
Darla Groshens 26.35
Gueningsman Automotive Spec. 241.56
Hillyard Floor Care Supply 94.79
Cynthia Hohl 26.80
Idexx Laboratories Inc 101.12
Ken Jude 350.00
Kindal Buick-Pontiac-GMC Truck 858.90
Lee Kuklok 5.58
Kustom Signals Inc 1288.65
Lee's Farm & Garden Store 547.96
William Lieb 78.60
Loberg Plumbing & Heating Co 2733.82
Marco Business PRoducts 110.01
The Marketplace 27.58
Masys Corporation 2698.48
Medtox Laboratories 92.00
Midrange Computing 65.25
Minncomm Paging 291.60
Minnesota State Law Library 5.49
MN Assn for Court Admin. 170.00
Charles Nelson 81.84
Newport Leasing Inc 104.50
Northstar Repro Products Inc 142.85
Office Depot 713.51
Phillips Petroleum Co 73.14
Precision Prints of Wright 84.67
Preferred Correctional Medical 7000.00
Reentry Services Inc 12.60
Genell Reese 54.56
Roche Diagnostic Systems 500.00
Rowekamp Assoc 2251.30
Scenic Signs 129.29
Korb Schweitering 40.30
William Seefeldt 38.68
Sharp Electronics 1065.57
Soil Conservation Service 1826.33
Sprint Local Telecommunication 74.92
St Cloud Stamp & Sign 34.26
St Cloud State University 232.00
Stearns Manufacturing Co 643.60
Total Printing 802.70
Trimin Systems Inc 5094.08
Trimin Systems User Group 10.00
Ultramar Diamond Shamrock 104.62
Uniforms Unlimited, Inc 1360.32
United Parcel Service 75.93
University of Minnesota 13010.09
Clement Van Lith 39.92
Walmart Store 01-1577 33.58
Luann Winterhalter 27.90
Wright County Journal Press 1263.70
Wright Hennepin Electric 2577.23
Ximage Corporation 290.40
4 M's Communications Co 336.96
Final Total $156,516.73
The meeting adjourned at 10:10 a.m.
Judie Rose, Chairperson
ATTEST: Richard W. Norman, County Coordinator