Wright County Board Minutes

JUNE 6, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 5-23-00 as presented, seconded by Sawatzke, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A11, "Accept Resignation, Marcus Jakes, Highway Maintenance Personnel, Eff. 6-1-00" (Melvin); Item For Consid. #8, "Award, Mike MacMillan" (Eichelberg). Eichelberg moved to approve the Agenda as amended, seconded by Jude, carried unanimously.

The Consent Agenda was reviewed. Sawatzke removed Items A5, "Claim, Initiative Foundation, $7,500. (Year 2000 Allocation)" and D1, "EXTENSION, Authorize Transfer of Funds, Extension Personnel Budget, from #6101 to #6103 and #6104" for discussion. Mattson removed Item A2, "Approve Contract/Authorize Signatures, Jail Medical Services" for discussion. On a motion by Sawatzke, second by Russek, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C. Solien, Assr.; A. Buskey, Bldg. Maint.; S. Marquette, R. White, Hwy.; A. Riebel, Parks; M. Gardner, Rec.

3. Minnesota Housing Finance Agency Report RE: MN. City (County) Participation Program.

4. Claim, MCIT, $7,776.00 (1999 Auto. Final Adjust.).

6. Notification, No Meeting On 7-4-00 (Holiday).

7. Set Leadership Team Meeting, 10:30 A.M., July 11th, Commissioner's Board Room.

8. Hay Job Description Evaluation Results.

9. Schedule Labor/Management Loss Control Committee Meeting, 6-28-00 @ 9:00 A.M.

10. Claim, Scott Builders, $400.00 (May Consulting).

B. AUDITOR/TREASURER

1. Tobacco Licenses: Albertville Off Sale (Albertville City); Cenex Lake Region Coop (Cokato City); Cokato Lake Campground (Cokato Twp.); MPFC, Tom Thumb #583, Tom Thumb #586, Dee's General Store, Quik Shop 66 (Delano City); Mik-Patti's Grill & Bar (Hanover City); Monticello Country Club, Monticello American Legion Post #260, Total Mart #5305, Total Mart #5306, Superamerica #4479 (Monticello City); Squire Inn, Circle C Convenience Center (Montrose City); Quik Shop 66 (Rockford City); Total Mart #5308; St. Michael American Legion Post #567 (St. Michael City).

2. Annual On Sale Beer License, Clearwater Lions Club (Clearwater Twp.).

3. Approve extension of Contract with Rod Bunting to finish 2000 property tax settlement, not to exceed 100 hours at $25.00/hr.

4. Approve purchase of work stations in Aud./Treas. office at approximate cost of $5000 with funding from Capital Improvements Fund 34.

5. Approve Official Bond & Oath of $5000 for Sheriff Gary Miller for Signature of Board Chair.

6. Extend Personal Leave of Absence for Linda Schmatz through 6-23-00.

C. COURT ADMINISTRATION

1. Approve Hire, Barbara J. Kerkhoff, Court Attendant, Eff. 6-6-00 (Class B, Step 1).

E. PLANNING & ZONING

1. Approve Request to Rezone from AG the SE 1/4 of NW 1/4 of Sec. 23 to A/R, The Forest of RCJ, Inc. (Rockford Twp.)

2. Approve Request to Rezone 20 Acres from AG to A/R & S-2, Chuck Alberg (Southside Twp.).

3. Approve Request to Rezone from AG to A/R, Sean & Kristi Cronin, (Marysville Twp.).

F. SHERIFF

1. Acknowledge Appointment, Keith Stuart, Deputy Sheriff, Eff. 6-5-00 (Grade 5).

2. Acknowledge Appointment, Chad Glander, Deputy Sheriff, Eff. 6-5-00 (Grade 5).

3. Acknowledge Appointment, Frank Heino, Corrections Officer, Eff. 6-12-00 (Step 4).

4. Acknowledge Appointment of Sgt. Scott Halonen to position of Lieutenant, Eff. 6-15-00 (Step J).

5. Approve Appointment of Don Lindell as Chief Deputy for Sheriff Gary L. Miller, Eff. 5-27-00.

Item A2, "Approve Contract/Authorize Signatures, Jail Medical Services" was discussed. Mattson questioned whether the contract included transportation to the hospital for inmates. It was clarified that ambulance services would be in addition to the contract. On a motion by Sawatzke, second by Jude, all voted to approve the Contract for Jail Medical Services.

A5, "Claim, Initiative Foundation, $7,500 (Year 2000 Allocation)" was addressed. Sawatzke felt that donations to this nonprofit organization should be decided by individual taxpayers and not appropriated through the annual budget.

He also pointed out that the donation amount seems to be increasing. Jude moved to approve the Initiative Foundation Claim for $7,500 (Year 2000 Allocation), seconded by Eichelberg. Discussion followed on what amount was approved during the 2000 budget sessions, with the consensus being $7,500.

Sawatzke pointed out that there will be an approximate $200,000 shortfall in revenue for boarding of prisoners and in an effort to decrease this shortfall, he felt this was one nonessential gift which could either be reduced or eliminated. Jude moved to amend the motion to reflect that approval would be given for what was approved during the 2000 budget sessions, seconded by Eichelberg.

Sawatzke moved to amend the motion changing it to a $5000 donation, seconded by Russek. The amendment presented by Sawatzke carried 3-2 with Jude and Eichelberg casting the nay votes. The amended motion to approve the $5000 donation carried 3-2 with Jude and Eichelberg casting the nay votes.

Item D1, "EXTENSION, Authorize Transfer of Funds, Extension Personnel Budget, from #6101 to #6103 and #6104" was discussed. Sawatzke removed the item for discussion to clarify that there will not be a change in the budget but rather line items may be exceeded. Sawatzke moved to approve the request if the overall budget is not exceeded, seconded by Eichelberg, carried 5-0.

Doug Gruber, Auditor/Treasurer, presented for approval an On Sale Liquor License for Rasset Store which submitted by Cheryl McKinney (Chatham Twp.). Jude moved to approve the license, seconded by Russek, carried 5-0.

Correspondence was received from Richard Lasham, Monticello Township, relating to broken tile on Ditch #33 in Monticello Farm Estates. On a motion by Jude, second by Russek, all voted to authorize Sawatzke and Gruber to form a committee to review and bring a recommendation back to the Board. The motion was seconded by Russek and carried 5-0.

The claims listing was reviewed. Gruber corrected a claim on page 17 which originally was coded under Annandale Advocate and changed to Annandale Rock. Jude moved to approve the claims as listed in the abstract including the noted correction, subject to audit. Motion carried 5-0 on a second by Eichelberg.

Craig Hayes, Purchasing Agent, brought forth discussion on the Cooperative Purchasing Venture Program. Correspondence was received from the Materials Management Division of the Department of Administration relating to the Cooperative Purchasing Venture Program (CPV).

For an annual fee, CPV provides access to the 3,000 contracts the State has in place. In 1999, the County Board voted to join under the Comprehensive Subscription at a cost of $1150. Twenty cities and townships participated at a cost of $30 each. The County pays the subscription and is reimbursed by those townships that participate.

Sawatzke moved to authorize participation for fiscal year 2001 under the Comprehensive Subscription ($1150 annually) and to offer the program to all cities and townships at a cost of $30 each. Motion carried 5-0 on a second by Russek.

Benjamin Steiner met with the Board to discuss preservation of the Big Woods in St. Michael. Steiner belongs to Greenspan, which is a St. Michael/Albertville High School Environmental Club.

The Big Woods is a forest area located across from the new Middle School and is used as an outdoor teaching lab for students. Greenspan is working to raise funding to help purchase and preserve the land. A DNR Grant has been received for $350,000 for preservation of the area.

When questioned by Sawatzke, Steiner said the State Law recently passed relating to the Big Woods does not help them financially and is more of a protective measure. Steiner said there is the potential for a joint purchase of the land (30 acres) by the communities of St. Michael and Albertville from the landowner. This was provided as an informational item.

Tom Salkowski, Planning & Zoning Administrator, said the Wright County Planning Commission voted 6/1 to recommend approval of the request by Randy's Sanitation, Inc. to rezone 2 acres from B-2 (General Business) to WHD (Waste Handling District).

Presented for approval with the request were the Findings, prepared by counsel and adopted by the Planning Commission. Sawatzke referenced Specific Findings #1 on page 3, "The proposed rezoning will promote economic development and employment in Wright County by creating new business activity, and assisting a locally owned and operated company in remaining competitive."

He questioned whether this statement was appropriate as a Finding and whether this was significant in the decision making. Brian Asleson, Assistant County Attorney, recalled that this statement related less to the Zoning Ordinance and instead supports the information presented as a benefit to the Planning Commission.

Russek said he did not recall this being much of a consideration on the part of the Planning Commission and that the statement could be dropped from the Findings. Salkowski concurred.

When questioned by Mattson on use of the transfer station, Salkowski stated that other firms would not be ruled out from using it.

However, testimony at the Planning Commission Hearing indicated that the size would be just large enough for use by Randy's Sanitation and that use by others was not anticipated.

Mattson was also concerned with potential violations and enforcement. He thought that many times fines which are imposed do not correct the problem. Russek stated that one of the things the Planning Commission reviewed was the history of Randy's Sanitation, which 06-06-was almost complaint free.

Jude moved to adopt the Findings with the elimination of Specific Findings #1, and the recommendation of the Planning Commission to approve of the requested rezoning from General Business District (B-2) to Waste Handling and Disposal District (WHD). The motion was seconded by Russek.

In response to a question by Mattson, Salkowski explained that they cannot limit who uses the transfer station as long as it is operated under the terms of the law. The capacity is set and use beyond that would require a new process.

The rezoning applies only to the 2 acres and not to the entire parcel. The rezoning is specifically defined in the settlement agreement with Randy's Sanitation. This was done in an effort to assure this was a unique situation and would not happen again.

The motion carried 3-1 with Mattson casting the nay vote. Mattson stated he is concerned that this will happen elsewhere in the County. Sawatzke abstained as he did not feel comfortable voting until he can review the conditions the PCA puts forth.

Salkowski requested that the role of Planning & Zoning in Fair Board projects be referred to committee for discussion. Salkowski said misunderstandings have occurred on recent projects and he wants to assure that future projects are handled correctly.

Jude said State Statutes were consulted during the most recent project involving construction of a building at the Fairgrounds. It was interpreted that the County was not required to obtain a building permit from the City of Howard Lake.

The previous Board consensus was that the County would work with the City building inspector as long as it did not cost the County anything and that the County Building Inspector would inspect the site.

The misunderstanding occurred as Salkowski was not aware that Planning & Zoning staff were to be involved. Salkowski said that the County Planning & Zoning office is uncomfortable with getting involved as they have no authority over the City's building codes.

In addition, the County Attorney is reviewing Statutes for clarification on whether the County is exempt. Jude noted that the process was followed with an engineer and architect, it was just a lack of communication. Russek moved to refer this issue to the Ways & Means Committee for discussion and recommendation. Motion carried 5-0 on a second by Jude.

Salkowski requested Board direction on delay of the implementation of the feedlot program which is scheduled for 7-1-00. Salkowski said due to the delay in the job description and salary process for the Feedlot Administrator position, he is unable to advertise and hire for the position.

He wanted the Board to be aware that the program will not start on 7-1-00. After discussion, this issue was left as informational. As part of today's Consent Agenda, the Board voted to refer this position to the Negotiation Committee.

Marc Mattice, Parks Administrator, presented the 5-16-00 Parks Commission minutes and recommendations. The following is a summary of the minutes and discussion which took place at today's County Board meeting:

Parks Department Monthly Activity Report: The Parks Commission reviewed the monthly activity report.

Horse Trails: A letter was received from the Park Manager at Wild River State Park which contained helpful information for the planning and creation of new horse trails, as well as existing trails. Discussion included recreational uses of the Parks. The Commission will continue to research this topic.

Land Donations: The Parks Commission voted to accept the donation of approximately 1.5 acres in French Lake Township from the Mason family, which will be used as a canoe access park. At today's County Board meeting, Mattice announced a second donation of 36 acres of land in Rockford Township from Eloraine Heagel.

He stated that Planning & Zoning has reviewed both donations and the Surveyor will complete the survey work. The Attorney's Office will assist with the deeds. Eichelberg moved to accept the donations of land, seconded by Russek, carried 5-0. The consensus of the Board was that these donations were extremely generous.

Request From Dan Kellas: The Parks Commission voted to agree to a land exchange if the City would allow Kellas to place a garage on this property. They also voted to have the County Attorney research whether there is a possible exemption to the statute which was already reported on by the Attorney.

The Parks Commission agreed that this exchange would be only for the purpose of building a garage and only if land could not be divided. The recommendation was to be sent to the Ways & Means Committee. At today's County Board meeting, Mattice said that Kellas donated 2.4 acres of land to the Parks in 1987.

Kellas would like to build a garage on his property and exchange land, as his current lot does not have enough acreage to do so. Sawatzke moved to send the issue to the Ways & Means Committee noting that the land was originally donated from Kellas and that the County Board is willing to work toward accommodating the request. Motion carried 5-0 on a second by Jude.

Infrastructure and Staffing Concerns: The Parks Commission voted to refer these issues to the Committee Of The Whole for discussion prior to the 2001 budgeting process, with the highest priority given to the infrastructure, Items A-3, at the top of the list. At today's County Board meeting, Eichelberg moved to schedule a Parks Committee Of The Whole meeting for 6-27-00 at 10:30 A.M. Motion carried 5-0 on a second by Jude.

Brian Asleson, Assistant County Attorney, brought forth discussion on the Lake Charlotte/Lake Martha sewer project. This item was laid over from the last meeting. Asleson recommended payment of a claim from MFRA, the engineering firm for St. Michael, in the amount of $344.20.

The Board voted in May to pursue the project as an SSD (subordinate sewer district) as opposed to a Chapter 429 special assessment project. Asleson notified the engineering firm to put all activity on hold until further notice from the County.

Subsequently, the Lake Charlotte LID has contracted with the City of St. Michael to sewer the entire Lake Charlotte area as a Chapter 429 project. There will be a workshop on 6-12-00 at 6:00 p.m., St. Michael City Hall, between the Lake Charlotte Homeowners Association, the City of St. Michael, and the Rockford Township Board.

Jude moved to pay the claim to MFRA out of the Professional Services line item and to keep track of expenditures for the purpose of billing them back as part of a possible future project. The motion was seconded by Russek and carried 5-0.

A Budget Committee meeting was held on 5-24-00. Russek moved to approve the minutes as presented, seconded by Eichelberg, carried 5-0:

Discuss Out-Of-Home Placement Costs. Mleziva reported that the internal Best Practices Committee has held meetings to discuss problems, review data collected, and look at possible alternatives to reduce costs and placements. He has also started a Revenue Enhancement Committee made up of Human Service Supervisors.

They have expanded the Screening Committee to look at placement recommendations such as creating a progressive placement system and limit the time an individual is placed. He handed out a profile of out-of-home cases in 1998 for Wright County. Children-In-Care per 1,000 population under 18 was 12.9% for Wright County.

The State-wide average was 15.1%. The average cost per day was $57.59 for Wright County while the State-wide average was $54.39. Also, the length of time in episodes of care was less in Wright County than the State average.

He went on to state that Rule 5 will be getting an allocation for medical assistance from the Federal government. Also, there will be some alternative response funding through grants from the State.

These would be in the child protection area using a preventative approach for those targeted as not meeting the criteria for child protection but are recognized as having problems.

Through the end of April we are running 6% over budget. MacMillan and Mleziva shared the belief that we may be better off creating our own treatment foster care program. Additional data and recommendations will be incorporated in to their 2001 budget proposals.

A Building Committee meeting was held on 5-24-00. On a motion by Eichelberg, second by Russek, all voted to approve the minutes:

Paging System, Fourth Floor Annex. Swing explained that the system is currently being used in the Human Services Center and Public Works Building. He estimates that it would cost $5,000 to install. Ernst stated that it would benefit giving notice for emergencies rather than relying on our telephone call system.

MacMillan said he could see it being used in his office for this purpose but not as an intercom-system to page individual employees. The consensus of the Committee is to recommend the installation of the paging system on the fourth floor as part of our emergency response system. This would be included as part of the voice/data portion of the remodeling project. This will be funded out of the Capital Account.

Bleacher Safety Law. Recommendation: Have Building Consulting Group, Inc. research and revise their report incorporating the changes made to the Law this legislative session.

A Detention Facility Committee meeting was held on 5-24-00. Russek moved to approve the minutes, seconded by Jude, carried 5-0:

Discuss Jail Options. Omtvedt stated that today's meeting is for the purpose of looking at jail population projections and bed needs. Basically, the data shows that our needs already exceed capacity of our jail.

By the year 2020 we will need 250 beds. In response to a question he stated that a 250 bed jail facility would cost $15M to $20M. In response to a follow up question he stated that a 150 bed Huber minimum security facility would cost approximately $5M.

Torfin stated that about 40% of the prisoners are on Huber. Omtvedt was asked to develop a list of pros and cons for all of the alternatives that were discussed. A cost benefit analysis will have to be developed for each. The next meeting is scheduled for June 21st at 9:00 A.M.

A Personnel Committee meeting was held on 5-24-00. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried unanimously. At today's meeting, Eichelberg pointed out that the next Leadership Team meeting will be held on 7-11-00 instead of on 6-5-00 as the minutes indicate.

Performance Appraisal, Wayne Fingalson, Highway Engineer. Based on five appraisals submitted the Committee recommends an overall rating of "Superior".

Shadow Day Policy. The issues of fairness, liability, and confidentiality are central as to whether Shadow Day should be authorized. Basically, Shadow Day is intended to allow an eighth grade student the opportunity to observe a worker on the job for a full work day. It was decided to discuss this issue with department heads at next Thursday's Leadership Team meeting.

Smoke Free Workplace Policy. Complaints have been received from employees and the public regarding where smoking is allowed on the premises. At this point the Committee is recommending that Norman write department heads to seek their assistance getting employees away from air intake units and main entrances.

Ways & Means Committee meeting was held on 5-24-00. On a motion by Sawatzke, second by Russek, all voted to approve the minutes as presented:

Land Next to Ney Park. Mattice reported that 240 acres of the 350 acres has been sold, with a closing on June 1st. He will attempt to negotiate a purchase on the 70 acres that our adjacent to our Park. The Committee provided him some parameters for the negotiations.

Video Tape Board Meetings. Kunkel showed examples of the multi-media presentations incorporated in other jurisdictions. He stated that our audio system is all right as it exits. However, in order to make Board meetings "viewable" a number of alternatives could be analyzed.

After discussion it was the consensus to have Kunkel submit a proposal for a basic system that could have functions added over time. The Committee will analyze the proposal after it is submitted to Hayes.

AMC is seeking nominations for the 2000/2001 NACo Steering Committee. Membership is open to elected and appointed officials from NACo member counties. Nominations must be submitted by 6-15-00 to AMC. This was presented as an informational item.

Pat Melvin, Special Projects Administrator, announced that Wright County received the Meritorious Achievement Award in Occupational Safety for 1999 from the Minnesota Safety Council. There were 26 recordable injuries for 1999.

Melvin stated that credit should be given to the various safety committees who are taking steps to address safety issues, as well as employees who take measures to guard against injury. The Board complimented Melvin for his excellent efforts with regard to safety.

On a motion by Sawatzke, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #00-26 authorizing approval of and signatures on the Board Of Soil and Water Resources (BWSR) 2000-2001 Natural Resources Block Grant. The grant was submitted by Kerry Saxton, SWCD, and is for $94,047.00.

On a motion by Jude, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #00-27 of final acceptance and authorizing final payment ($10,000) to Duininck Bros., for Contract No. 9707.

On a motion by Jude, second by Sawatzke, roll call vote carried 5-0 to adopt Resolution #00-28, authorizing approval to accept Emergency Management Performance Grant Assistance (EMPG). The grant was submitted by Genell Reese, Civil Defense Director, and is for $11,219.00.

On a motion by Jude, second by Russek, roll call vote carried 5-0 to adopt Resolution #00-29 approving a Charitable Gambling Application for Buffalo Youth Hockey Assn. (Rockford Township).

Eichelberg mentioned the Al Reker Memorial Award which was presented to Mike MacMillan, Court Services Director, by the Minnesota Association of County Probation Officers. The Board extended congratulations to MacMillan.

Bills Approved

A-Meat Shoppe 141.65

ACG Governmnt Informatn Ser 3063.32

Allina Health Systems 431.50

American Business Forms 721.54

Ancom Technical Center 2637.27

Annandale Advocate 100.00

Annandale Rock Products 310.76

Anoka County Juvenile Center 4290.00

AT & T 790.60

AT & T Wireless Services 179.65

Joe Backes 127.72

Bob Barker Co 254.59

Barton Sand & Gravel Co 231.93

Benchmark Computer Learning 1004.00

Best Inc 7785.12

Betmar Languages Inc 478.48

Buff N' Glo Inc 175.50

Buffalo Clinic 180.00

Buffalo Hospital 937.25

Rod Bunting 975.00

Bureau Of Criminal Apprehensn 420.00

Careertrack 149.00

Carver County Treasurer 1305.00

Cellular 2000 of St. CLoud 548.63

Central Glass 1178.37

Cintas-428 232.05

Climate Air 2800.00

Commercial Asphalt Co 914.75

Computer System Products Inc 154.75

Computer Training Internationl 325.00

Consolidated Container Corp 324.76

Construction Bulletin Magazine 432.45

Copy Equipment Inc 859.53

Melanie Courrier 108.13

CPS Technology Solutions 260.50

Cragun's Lodging and Conferen 313.86

CT Farm & Country 123.44

Decatur Electronics Inc 1365.00

Delano Eagle 122.80

Demco 613.64

Design Electric Inc 363.29

Randal Desmarais 121.21

Karen Determan 142.29

DJ's Municipal Supply Co 552.52

Doyle Equipment Inc 666.48

Duininck Bros Inc 10000.00

John Dziuk 699.30

East Central Regional Juvenile 8359.59

Engineering Repro Systems 147.24

Ernst General Construction Inc 2063.80

Fairway Construction Inc 37620.00

First Call For Help 317.10

GE Capital Info Tech Solutions 604.35

General Pallet Inc 175.00

Gilson Company Inc 165.70

Going Under Dive Center 137.12

Government Training Center 193.00

W Grainger Inc 194.26

Grinnell Fire Protection Syste 3071.00

GTE Midwest 111.65

H & H sport Shop 255.00

City Hanover 1016.81

Kent Haugen 829.78

Hillyard Floor Care Supply 2286.43

Hudek Sewer Service 120.00

Ideal Advertising 2976.83

Imageware Software Inc 2495.01

Kenneth Jude 142.91

Klatt True Value Electric 100.31

Gerald Kritzeck 105.40

Lawson Products, Inc 661.60

Kimberly Leclaire 658.80

Loberg Plumbing & Heating Co 2050.42

M-R Sign Company Inc 196.00

Maple Lake Messenger 120.69

Marco Business Products 2747.75

The Metro Group Inc 4292.69

Mid-America Business Systems 1289.15

Nathan Miller 1396.39

Minnesota Supreme Court 689.00

MN Counties Computer Co-Op 1800.00

MN Dept Of Revenue 205.00

MN State Auditor 11994.19

City Monticello 17710.61

National Techology Transfer I 985.00

Neldon Inc 1250.00

Northern States Power Company 583.76

Office Depot 1289.94

Olympic Oil Company 229.97

Pats 66 160.00

Phillips Petroleum Company 585.62

Precision Prints Of Wright Co 237.60

Amee Pribyl 118.24

Redstone Constructn Co Inc 190115.70

Relinat Energy Minnegasco 1823.37

Sharon Schubert 164.27

Snap-On Industrial 154.58

Ted Solberg Construction 512.00

Sprint 101.00

St. Cloud Stamp & Sign 128.33

St. Cloud State University 356.00

State of Minnesota ITD 144.82

State Supply Co 111.94

Tools Unlimited 303.17

Total Printing 281.48

University Of Minnesota 310.00

Verizon Wireless 176.37

Victor Township 114.47

Village Ranch Inc 2850.00

Stewart Wirth 276.81

67 payments less than $100 2,895.61

FINAL TOTAL $365,473.26

The meeting adjourned at 10:37 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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