Wright County Board Minutes

JUNE 8, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Jude moved to approve the minutes of 5-25-99 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consid. #7, "Crow River Meeting Report" (Russek); Item For Consid. #8, "JTPA Workforce Center Update" (Jude). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.

Mattson removed Item B1 of the Consent Agenda for discussion, "Accept Resignation, Rodney Bunting, Tax Specialist, Eff. 6-15-99 & Authorize Replacement". On a motion by Russek, second by Eichelberg, all voted to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: A. Buskey, Bldg. Maint.; J. Tazelaar, Ct. Admin.; T. Haag, Highway.

2. O/T Report, Period Ending 5-14-99.

3. Claim, Richard Miller, Arbitrator, $400.

4. Authorize Signatures, Memo of Agreement, Teamsters, Sheriff Supervisors Unit RE: New Lt. Classification.

5. Authorize Signatures, Settlement Agreement, Teamsters Local 320.

B. AUDITOR/TREASURER

2. Claim, Buetow & Associates, $2,080.71 (Fund 34-HSC & PW).

3. Claim, KUE Construction, $22,202.43 (Fund 34-PW).

4. Claim, Ebert Construction, $4,718.00 (Fund 01-Site Improvements).

5. Claim, Ebert Construction, $3,421.00 (Fund 03-Site Improvements).

6. Claim, Northern States Power, $4,480.50 (Fund 01-Site Improvements).

7. Claim, Northern States Power, $4,292.25 (Fund 03-Site Improvements).

8. Claim, Dell Communications Inc., $9,308.60 (Fund 34-HSC).

9. Claim, Collins Communications, $4,187.52 (Fund 34-HSC & PW).

10. Claim, Indianhead Specialty Co., $31.68 (Fund 34-PW).

11. Claim, Buetow & Associates, $3,392.32 (Fund 34-HSC & PW).

12. Claim, Buetow & Associates, $1,204.50 (Fund 34-HSC & PW).

13. Annual On/Off Sale Beer License "Hasty Inn & Groceries" (Silver Ck. Twp.).

14. Seasonal On/Off Sale Beer License "Olson's Campground" (Silver Ck. Twp.).

15. Seasonal On Sale Beer License "Clearwater Lions Club" (Clearwater Twp.).

16. Tobacco License Renewals: Heidi's Market, Albertville Off Sale LLC (Albertville); Wessman Oil Inc., (Cokato); Cokato Lake Campground (Cokato Twp.); Lake Center Store (Corinna Twp.); Delano Bowling Center, Dave's Town Club, Municipal Liquor Store (Delano); Lantto's Store (French Lk. Twp.); Tom Thumb #586 (Hanover); Roger's Amoco (Maple Lake); Hiway Liquor (Monticello); D&R Liquor (Otsego); Jubilee Foods, A&M Liquor, Dale's 66 & Off Sale, Ditto's Bar, Hi 101 Liquor (St. Michael).

C. HIGHWAY

1. Approve Partial Payment #1 ($280,566.93) to Bauerly Bros. for Contract 9901 (Overlay Contract for 1999).

2. Approval of "WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 36" for SAP 86-618-04, CSAH 18.

D. PLANNING & ZONING

1. Ordinance Amendment - Adoption of the Final Draft of the New Section 716 Sewage and Wastewater Treatment and Disposal Standards as unanimously recommended by the Planning Commission.

2. Approve Request to Rezone from AG & S-2 to A/R & S-2, Lakesong Corp. (Franklin Twp.).

E. SHERIFF

1. Acknowledge Appointment, Laurel Stavseth, Communications Officer, Eff. 6-8-99, Step 1.

2. Acknowledge Appointment, Peter Palmer, Deputy Sheriff, Eff. 6-8-99, Grade 4.

Mattson pulled Item B1, "Accept Resignation, Rodney Bunting, Tax Specialist, Eff. 6-15-99 & Authorize Replacement" to wish Bunting the best in his future. Consensus of the Board that Bunting's resignation was a loss for Wright County and a gain for Benton County where he has accepted a higher position. Jude moved to accept the resignation, seconded by Mattson, carried 5-0.

As part of the Consent Agenda approved today, the County Board approved Item D1, "Ordinance Amendment - Adoption of the Final Draft of the New Section 716 Sewage and Wastewater Treatment and Disposal Standards as unanimously recommended by the Planning Commission." A complete copy of the amendments may be obtained by contacting the Wright County Planning & Zoning Office. A summary of the Ordinance Amendments follows:

These amendments to the Wright County Zoning Ordinance are adopted to replace previous standards and to provide revised minimum standards for and regulation of individual sewage treatment systems (ISTS) and septic disposal including the proper location, design, construction, operation, maintenance and repair; to protect surface water and groundwater from contamination by human sewage and waterborne household and commercial waste; to protect the public's health and safety, and eliminate or prevent the development of public nuisances pursuant to the authority granted under Minnesota Statues Chapters 115 and 145A and Minnesota Rules Chapter 7080 as amended that may pertain to sewage and wastewater treatment.

On a motion by Russek, seconded by Jude, all voted to approve a plat, "GEISINGER SECOND ADDITION" as submitted by Arthur E. & Ruby V. Geisinger, husband and wife, fee owners of the following property described in part as: The SE1/4 of the NW1/4 of Section 31, Township 121, Range 27, except plat of Geisinger Addition; with all outstanding taxes including green acre liability, if any, having been satisfied; the park dedication fee has been paid (#70920); there are no new roads involved; and the title opinion prepared by Jean E. Paulson, Attorney, has been reviewed by Thomas C. Zins, Assistant Wright County Attorney, who finds the plat to be in order for recording.

On a motion by Jude, seconded by Eichelberg, all voted to approve a plat, "MIRKWOOD," as submitted by Jon D. & Kathryn M. Soland, husband and wife, fee owners, and Liberty Savings, Inc., mortgagee, of property described as: Lot 2, Block 1, Wooded Acres; and also submitted by Alfred W. & Joyce, I. Witschen, husband and wife, and contract purchasers of property described as: Lot 3, Block 1, Wooded Acres; with all outstanding taxes having been paid; no park dedication fee is required; there are no new roads involved; and Thomas C. Zins, Assistant Wright County Attorney has examined the following documents: a) Mirkwood Plat hardshells as revised and presented on 5-13-99; b) Consent to platting by Liberty Savings Bank; and c) the Stewart Title Binder, and finds the replat of Lots 2 & 3, Block 1, Wooded Acres to a new plat entitled "MIRKWOOD" to be ready for recording.

The claims listing was reviewed. Jude questioned a claim on page 1, American Business Forms ($3,804.65) for traffic tickets. Craig Hayes, Purchasing Agent, stated it is more economical to purchase a one-year supply of tickets. On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee meeting was held on 5-25-99. On a motion by Russek, second by Eichelberg, all voted to accept the minutes as presented:

Court Services Request, Storage Space & Shredder. At the request of Mike MacMillan this item will be discussed at the next Committee meeting.

Human Services Center Security System Protocols. Hayes stated that there are four levels of security at the Human Services Center. First, there are cameras that take intermittent pictures of door locations. Second, the card key access system for employees. Third, conference and intake rooms have panic buttons. Finally, there is a motion detection alarm system installed on all exterior doors and lower level windows. Most of the discussion focused on item "F" under the External Security - After hours section of the protocols. It was agreed that Buskey and other custodians should not be subjected to potential dangerous situations. One option that will be pursued is to see if a key for HSC can be left at Dispatch and a deputy can meet Buffalo police at the site. Mleziva will talk to Sheriff Hozempa about this possibility. In a related matter, the door locking mechanisms are still not working properly. Buskey will get Norman information on the problem so a letter can be sent to KUE and Buetow. In the meantime, Buskey will call KUE so he can show them what the problem is with the locks.

A Building Of The Whole meeting was held on 5-25-99. A summary of the minutes follows:

Project Update: Resolution has not been reached between KUE and Buetow relating to the boiler pumps at PW. Scott reported that the HS front door locks were completed and operational. An independent installer will install vinyl on the wall opposite the janitor closet (HS). Dimpling of the wall covering exists only on the exterior walls with vinyl wall covering (PW) and the cause is undetermined. DeGolier Quality Painting contacted Richard Norman, Coordinator, with a request to meet with the County Board regarding nonpayment of a bill they submitted to KUE. It was the consensus of the Committee that it is not appropriate for the Board to become involved in issues between KUE and their subcontractors. The UPS hookup in the voice/data room (PW) was to the wrong circuit and the subsequent charge was the County's responsibility. The 5-18-99 communication from Enviro Electric to provide extended warranty on electrical work was referenced, as well as their requirement to carry a bond. There were no exterior lights on the exterior lettering at PW. Scott reported no dark spots were visible on the PW masonry and only a few spots of efflorescence. He suggested final cleaning and the application of the sealer. According to the contract, the precast patching (PW) is to be painted to match the building. There was general agreement that it blended well without paint and that with painting it may appear more noticeable along with the need for future repainting. The consensus was to not paint and for Scott to pursue a larger credit than the proposed credit of $385. The air conditioning is not working properly and will need several adjustments. Scott recommended the County contact KUE each time there is a problem and not to contact the subcontractors directly as it may result in a service charge to the County. He suggested a written record for documentation of the calls. Consensus was to pay a bill dated 5-13-99 from Buetow for $2,080.30 which included $1,250 for the second half of the retainage fee and $830.30 for reimbursables. Consensus was to approve payment request #12 to KUE in the amount of $22,202.43 (PW). A bill from Ebert Construction was held over from the 5-11-99 meeting for additional information.

Following discussion on the breakdown of costs between the Sheriff and Highway Departments, the consensus was to approve payment as follows: Sheriff's Dept. Site Improvement Fund - $4,480.50, NSP and $350.00, Ebert Construction; Highway Dept. Site Improvement Fund, $4,292.25, NSP and $3,421.00, Ebert Construction. Consensus was to approve payment of $4,368.00 for the retainage on the Sheriff Storage Building. Walker is to notify Gruber if remaining items are not completed within two weeks in order to pull the claim from the 6-8-99 Board Agenda.

Space Study Update, Dave Hall: Hall met with Department Heads at their 5-6-99 Leadership Team meeting to introduce the scope of the study and has also met individually with department heads. A handout containing demographic information on County population growth from 1990-1998, budget growth and percentage of staff increase in proportion to County growth. The next step will be to look at physical layout and locations, as well as record retention and storage space. Hall understood the County is looking for the most efficient use of currently available space with an eye on future needs. Hall will bring sketch ideas to the Committee for review and anticipated meeting the 7-1-99 target date for completion of the space study.

At today's meeting, Mattson referenced the 1st page, 5th sentence, "HS front door locks are completed and operational." Mattson said this was not the case and thought the sentence should be revised or pulled from the minutes. It was clarified that Scott reported this at the meeting so the Building Committee minutes were correct as written. It was subsequent to the meeting that Scott learned of the problems associated with the front door locks. This issue will be sent back to the Building Committee Of The Whole to address the issue. On a motion by Mattson, second by Russek, all voted to approve the minutes as presented.

Craig Hayes, Purchasing Agent, presented the Engineering Services quotes received for Parking Ramp Repairs:

A. Construction Bidders Name ­ Walker Parking Consultants; B. Bid Document Phase ­ $5900.00, Approx. Reimbursable $300, Hourly: $135 Engineer, $80 Technician; C. Construction Phase ­ Hourly: $135 Engineer, $80 Technician

A. Construction Bidders Name ­ Building Consulting Group Inc. ; B. Bid Document Phase ­ $4,500.00 Pre-Bid Meeting Final Inspection, Hourly: $94 Engineer, $52 Technician; C. Construction Phase ­ Hourly: $94 Engineer $52 Technician

It is estimated that Phases B & C may add up to an additional $2000 but services will be used on an as-needed basis. Hayes recommended accepting the low quote from Buildings Consulting Group Inc. They would provide engineering services to develop the specifications for the work. The actual bid will be brought back before the Board. Hayes explained that as the work will cost an estimated $30,000 that it was appropriate to obtain proper specifications. Jude pointed out obtaining specifications would also provide a warranty on the work performed. Reference was made to the history of problems with leaks in the parking ramp and planter area. Russek moved to accept the low quote from Buildings Consulting Group Inc. with funding from Site Improvements. Motion carried 5-0 on a second by Eichelberg.

Correspondence was received from the Materials Management Division of the Department of Administration relating to the Cooperative Purchasing Venture Program (CPV). For an annual fee, CPV provides access to the 3,000 contracts the State has in place. The Materials Management Division will offer the following CPV membership options to counties for fiscal year 2000 (July 1, 1999 through June 30, 2000): Standard Subscription $350 annually, County membership only; Township Subscription $650 annually, County and all townships; Comprehensive Subscription $1150 annually County, all townships and cities of the fourth class (with fewer than 10,000 residents)

In 1998, the County Board voted to join under the Comprehensive Subscription at a cost of $1150. Nine townships and twelve cities participated at a cost of $30 each. The County pays the subscription and is reimbursed by those townships that participate. Eichelberg moved to authorize participation for fiscal year 2000 under the Comprehensive Subscription ($1150 annually) and to offer the program to all cities and townships at a cost of $30 each. Motion carried 5-0 on a second by Jude.

Marc Mattice, Parks Administrator, requested that a Building Committee meeting be set with representatives of the Parks Department, Extension Service and the Woodland 4-H group to discuss the Lake Ida School Property. The meeting will be to address roof problems and the septic system. Russek moved to establish a Building Committee meeting for 6-29-99 at 10:30 a.m., seconded by Mattson, carried 5-0.

Mattice said the City of Hanover provides fire service for Beebe Lake Park and Riverside Park. Correspondence and a Fire Protection Contract with the City was forwarded to the County for approval. Annual cost would be $500 with a $150/hour charge on all calls. Sawatzke referenced discussions by the Board in approximately 1991 on this same issue. He did not feel it would be fair to annually compensate one City while others are not being compensated. Consensus of the Board was that if costs were incurred by an entity for responding to a call the County should reimburse them for those costs. Russek and Mattice will contact the City to discuss the annual fee. This issue will be laid over to a future meeting.

Tom Kelly, County Attorney, presented a draft resolution which would forward Ordinance Amendments to the Planning Commission so a public hearing can take place pursuant to WC Zoning Ordinance 504.2(1). The amendments relate to the Waste Handling and Disposal District Performance Standards. Kelly said he believed it was the intent of the County Board in 1998 that the Solid Waste Handling Districts will have a 200-foot setback and felt these amendments will tighten the language so there is no doubt about the issues. Jude questioned whether this action was premature. Kelly stated that the County has learned through previous litigation and that this may eliminate future litigation. Mattson moved to adopt Resolution #99-35, seconded by Russek. Sawatzke said the amended language is consistent with what the Board had approved a year ago and is consistent with the recommendations of the Board of Adjustment and former County Attorney. Motion carried 4-1 with Jude casting the nay vote.

Brian Asleson, Assistant County Attorney, requested Board approval of signatures on the Purchase Agreement for the sale of the old Cokato Highway Garage. In June, 1998, the County Board awarded a bid to Greg Holt ($125,000) for the sale of the property. Several factors have delayed the closing of the sale which included boundary and title discrepancies, as well as the buyer avoiding tax consequences. The Highway Department has benefited from not having to relocate operations until the new Cokato facility is completed. The County Surveyor has surveyed the property and a new legal description has been developed. The Purchase Agreement calls for a closing date of 9-30-99. If that time line is not met, the County would agree to lower the purchase price by $3000 to cover the cost of the Quiet Title. Jude moved to authorize signatures on the Purchase Agreement and approve the discounted amount of $3000 if the closing date is not met. Motion carried 5-0 on a second by Russek.

Maribel Fernandez, U of M Extension Service, provided a report on the "Options For Your Small Acreage Farm" Workshop held on 5-22-99 at the Clearwater Travel Plaza. The Workshop had approximately 40 in attendance, with 39% being from Wright County. The Workshop was held to assess the situation of the small farmer, what their needs are and how they might be met. Topics included marketing, small business start-up, sustainable agriculture, laws and regulations, and options of crops and animals. Future workshops may be held. Positive feedback has been received on the Workshop.

A Personnel Committee meeting was held on 5-26-99:

Performance Appraisal - Wayne Fingalson, Highway Engineer. Based on four performance appraisals submitted, the Committee recommends an overall rating of "Superior."

Personnel Policy 106, Compensation Plan. Kuklok and Brown discussed the problems encountered recruiting for certain job classifications. The current Policy only provides for a starting salary up to and including the third step on the salary schedule. Since September, 1997, there have been eight occasions where the County Board/Human Services Board approved hiring above the third step due to an individual's education, relevant experience, and labor market considerations. Also, advertising a hiring salary range through the third step limits the available candidate pool for some job classifications. After discussion, it was the consensus to add two sentences to Policy No. 106, Section 106.06, Beginning Salary, as follows:

"In unusual circumstances the Personnel Director can recommend higher than Step 3 depending on education, experience, and labor market considerations."

"At the discretion of the Personnel Director the advertising range may be expanded based on an established pattern of recruiting difficulty for a particular job classification."

Discuss "Roving" Half-Time Clerk Position. Norman reported that this has been very popular with department heads. They had time scheduled through October for the use of the roving clerk position. After discussion, it was the consensus to discuss this issue as part of the budget process.

At today's meeting, Eichelberg moved to approve the minutes, seconded by Mattson. Jude questioned what effect the modification of Personnel Policy No. 106 may have on salaries of existing staff. Norman stated that none of the current union contracts hinder the ability to hire at any step on the salary range. Jude was concerned with how hiring at a higher step on the salary schedule may affect current employees (i.e., hiring a new employee at a higher step than someone currently employed in the same position). It was agreed that this issue will be addressed as part of the closed meeting set for labor negotiation strategies. Motion carried 5-0.

On a motion by Russek, second by Jude, all voted to schedule a Closed Meeting on 7-7-99 at 9:00 A.M. to discuss labor negotiation strategies.

On a motion by Mattson, second by Eichelberg, all voted to set a MIS Steering Committee Meeting for 6-23-99 at 9:00 A.M.

On a motion by Mattson, second by Jude, all voted to set the date for the Annual Road/Bridge Tour for 7-7-99 at 12:30 P.M.

Mattson moved to adopt Resolution #99-36, resolution of final acceptance and authorizing final payment ($91,422.44) for Contract 9801 (1998 Overlay Contract), Buffalo Bituminous, Inc. Eichelberg seconded the motion and it carried 5-0 on a roll call vote.

Jude brought forth discussion on a draft Joint Powers Agreement for the Region 7W Transportation Programming and Policy Committee. Mattson serves on this Committee. Jude was concerned with not having this draft presented for Board discussion. Mattson stated he had copied the draft to the Board. He stated that County Commissioner Rose Arnold from Stearns County is a member of the APO and had suggested that the Joint Powers be formed. Mattson said the APO was concerned with the 7W Transportation Programming and Policy Committee meeting and working against the APO's plans. In response to a question by Sawatzke, Brian Asleson (Assistant County Attorney) stated that the Agreement would provide a funding vehicle if a proposal were drawn up by the Committee. Jude was concerned with the Joint Powers due to financial implications and the potential of being outvoted by the other counties involved. Russek moved to proceed with the Joint Powers Agreement, seconded by Mattson. Sawatzke noted that this item was petitioned onto the Agenda to answer questions, not necessarily for approval. Russek withdrew his motion. Mattson will attend another Committee meeting on June 11th. It was requested that he poll the other counties involved to find out how their Boards voted on the Joint Powers Agreement. If appropriate, this item will be placed onto a future Agenda.

Russek attended a Crow River Meeting yesterday. A BWSR Grant was approved for $50,000. The Clean Water Act Grant was approved for $433,500 ($541,000 applied for) for the six counties involved. Kandiyohi County will be the fiscal agent for the two grants. The Clean Water Act Grant provides funding for this year only. Discussion also involved the growth which is being experienced in Wright County. Russek stated the Crow River is loaded to capacity as far as sewage disposal and there are questions as to where the growth discharge will go. He envisioned that moratoriums may be put into effect. There will be a meeting this fall with all of the municipalities to discuss this issue.

Correspondence was received from the Central MN Jobs & Training Services. The State has decided to implement the Workforce Investment Act on January 1, 2000. The petition is due June 22, 1999 so the Joint Powers Board must take action on the petition at the June 11, 1999 meeting. Jude stated that Wright County has one vote and he fully supports the change. Mattson questioned the overall cost of the program to the County. Jude stated that the County contracts for services through the Central MN Jobs & Training Services. Eichelberg moved to authorize Jude to sign on behalf of Wright County as he deems appropriate, seconded by Russek. If there is something in question, Jude is to make sure it is reviewed. Motion carried 4-1 with Mattson casting the nay vote.

Bills Approved

Ancom Communications Inc 518.88

AT&T 120.87

AT&T Wireless Services 279.66

Barton Sand & Gravel Co 4168.17

Bauerly Brothers Companies 280566.93

Cindy Bigger 100.00

Budget Lighting, Inc 244.59

Buffalo Bituminous 91422.44

City Buffalo 135.88

Cassidy Realty & Appraisal Inc 1475.00

Catco Parts Service 266.70

Cintas-428 124.47

Conoco Inc 151.13

Contech Construction Product 14973.00

Cummins North Cental Inc 333.55

Delano Municipal Utilities 113.57

Ebert Construction 3421.00

Interstate Battery System 227.75

Kar Products 124.89

Lakeland Ford Truck Sales Inc 37500.00

Lawson Products, Inc 873.94

Lee's Farm & Garden Store 104.37

Marks Standard Parts 555.07

Matco Tools 307.09

Mid-Minnesota Hot Mix Inc 1755.86

Minnesota Supply Co 1294.11

MN Counties Inc Trust 847.00

MN Safety Council 715.00

MTI Distributing Co 225.86

Northern States Power 4292.25

Northern States Power Co 135.52

Office Depot 177.86

Olsen Chain & Cable Co Inc 122.92

Omni Products Inc 22620.60

Dave Peterson Monticello Ford 386.96

Phillips Petroleum Co 132.83

Royal Tire-St Cloud 1511.49

Ryan Motors Inc 498.06

Skillpath Seminars 149.00

Snap-on Tools 318.31

Streichers 1214.38

TDKA 4909.35

Trueman Welters, Inc 780.99

Twin City Labor Mngmt Council 155.00

Western Gas Utilities 558.64

Keith Wurm Construction 545.00

Zack's Inc 200.78

Zee Service Co 148.64

Zep Manufacturing Co 562.11

21 payments less than $100 756.42

Final total 483,123.89

The meeting adjourned at 10:48 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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