Wright County Board Minutes

JUNE 20, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 6-13-00 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows under Items For Consideration: #3, "East Central Regional Juvenile Center Budget Surplus" (Sawatzke); #4, "6-06-00 Fair Board Minutes" (Mattson); #5, "CR 123 & CSAH 8" (Jude). Sawatzke moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

The Consent Agenda was discussed. Eichelberg removed Item E1, "HIGHWAY, Approve Quit Claim Deed For Transfer Of Oakwood Drive (90th St.) From Wright County To City of Monticello." Jude removed for discussion Item D1, "COURT SERVICES, Accept Resignation, Dorothy Stuhr, Probation Agent, Eff. 7-6-00 & Authorize Advertising For Replacement." On a motion by Eichelberg, second by Jude, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: P. DeBoer, J. Uecker, Aud./Treas.; C. Hafften, D. Miller, D. Noling, M. Rhodes, M. Skoog, Sheriff.

2. Claim, Frank Madden, $3,649.50.

3. Authorize Signatures, Drug & Alcohol Testing Program Participation Agreement.

4. O/T Report, Period Ending 5-26-00.

B. ATTORNEY

1. Authorize Hire, Sheri Schwan, Legal Secretary, Eff. 6-19-00 (Class A, Step 2).

2. Authorize Signatures On Quit Claim Deed For Purpose Of Clarifying Private Easement Over Wright County Fairgrounds.

C. AUDITOR/TREASURER

1. Tobacco Licenses: Circle C Convenience Center (Clearwater City); Red Vest Bar & Grill (Rockford City); Millside Tavern (St. Michael City).

F. MIS DIRECTOR

1. Approve Renewal of Phone System Maintenance Agreements With Collins Communications, Roseville, MN. Jude said he removed Item D1, "COURT SERVICES, Accept Resignation, Dorothy Stuhr, Probation Agent, Eff. 7-6-00 & Authorize Advertising For Replacement" to compliment Stuhr for her 28.5 years of service with the County. Jude moved to regretfully accept the resignation, seconded by Russek, carried 5-0.

Eichelberg removed Item E1, "HIGHWAY, Approve Quit Claim Deed For Transfer Of Oakwood Drive (90th St.) From Wright County To City of Monticello" for discussion. He referenced the Transportation Committee minutes of 2-22-00 which left him with the understanding that all issues between the City and landowner relating to the wetlands and water flow should have been agreed upon before approval of the Quit Claim Deed.

He understands that this is not completely settled. Brian Asleson, Assistant County Attorney, said the road has already been revoked to the City although the County may own the underlying fee title.

Jude said the minutes should reflect that the County Board has concerns with the potential of water problems with the wetlands. Eichelberg moved to approve the Quit Claim Deed for the transfer of Oakwood Drive (90th St.) from Wright County to the City of Monticello. The motion was seconded by Russek and carried 5-0.

Bob Hiivala, Chief Deputy Auditor, presented the April Revenue/Expenditure Guidelines for approval. Jude moved to approve the Guidelines, seconded by Russek. Richard Norman, County Coordinator, referenced page 25, Non-Departmental, Line 6975 (Expenditures), $780,000. This amount was transferred to the Capital Improvement Fund as per previous County Board authorization. The Non-Departmental expenditures appear to be over budget but the expenditures are actually only at 35%. The motion carried 5-0 to approve the Guidelines.

Asleson requested revocation of the liquor license for the Sundown Saloon. At their last meeting, the County Board approved a liquor license for the new business, Mallard's Cock'N Bull.

The owner of the business ran into problems having the license approved at the State level as the State will not issue two licenses for the same establishment. Asleson referenced correspondence he sent to the former operator of the Sundown Saloon indicating that the County Board would consider taking action to revoke the license at their meeting today.

Asleson suggested revocation of the license for the Sundown Saloon based on the following: 1) The former operator has lost possession of the licensed premises which invalidates the license; and 2) There is no liquor liability insurance coverage for the Sundown Saloon (canceled as of 3-30-00). Asleson said the former operator contacted the Auditor's Office since the time the letter was sent requesting a refund on the license fee.

The County Board adopted a policy previously which indicates that license fees will not be refunded in situations where businesses close. On a motion by Jude, second by Russek, all voted to revoke the liquor license for the Sundown Saloon based on the two findings presented.

On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Tom Salkowski, Planning & Zoning Administrator, brought forth discussion on the Planning Commission recommendation on a rezoning request from Lakesong Corporation. Salkowski explained that while he had been on vacation last week, correspondence was received from Lakesong Corporation (dated 6-13-00) requesting withdrawal of their request to rezone.

The letter was not opened by Planning & Zoning staff as it was personally addressed to Salkowski. It was postmarked prior to the 6-15-00 Planning Commission meeting. Salkowski explained that generally the Planning Commission would dismiss rezoning requests if received prior to the hearing.

At Salkowski's recommendation, Russek moved to act to dismiss the request by Lakesong Corporation for rezoning as requested by the applicant. The motion carried 5-0 on a second by Sawatzke. It was noted that if Lakesong Corporation wants to present a rezoning request, they would have to start the process over through the Planning Commission.

A Labor/Management Health Insurance Committee meeting was held on 6-13-00. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried 5-0. The minutes follow:

Committee members presented information on feedback they received from their respective groups regarding Medica benefit plan designs they would like to use as a basis for obtaining health coverage proposals for the next plan year beginning 3-1-01. The feedback received from employees indicated a high level of satisfaction with the plan designs currently being offered.

In some cases, Committee members received feedback from only a small number of employees they represented. A decision was made to proceed with the bid process using MCS2, Mic 1, Mic 300 (current plan designs), plus MCS 7 (which is not a plan currently offered) as plans to bid. The County will continue to offer three plan designs to employees.

A Negotiation Committee meeting was held on 6-12-00. On a motion by Jude, second by Russek, all voted to approve the minutes as presented:

Request For Safety Clothing, 49er's. Connors stated that he understands the request. He said that if the employer provides safety equipment and clothing it must be worn when the employer says or the employee could face disciplinary action.

Anderson said that some feel it would be safer wearing a jacket rather than a vest in the winter. After discussion, it was agreed in principle that the employer will provide the jackets. Norman will draft a policy for review.

Discuss Step Movement, Promotions v. New Hires. Currently, newly hired employees serve a six-month probationary period. After successfully completing the probation period, the employee receives a step increase. They also receive a step increase on their one-year anniversary date.

On the other hand, promoted employees only receive a step increase after their six-month probationary period. This is causing some conflict because some new hires are now starting higher on the salary schedule and some jobs were combined into new classifications through the negotiation process.

Gruber and Kritzeck gave examples where this has occurred in their respective departments. After discussion, the Committee recommends that a survey of surrounding counties be conducted to see how they treat new hires versus promoted employees.

Time Reporting/Overtime Use. Hiivala and Gruber outlined the problems payroll faces in trying to analyze payroll time sheets submitted by Human Services. Norman provided language dealing with work schedules and overtime (attached) from several union contracts.

The Committee asked Hiivala what were his desired outcomes. He stated that at a minimum we should develop a new, standardized time sheet that would be used by all departments. The group also came to a consensus that internal rules need to be developed or revised. Brown will conduct a survey of several counties to determine how they account for work time, etc.

Discuss Negotiation Strategies. The Committee will be holding its initial bargaining session on June 22nd with the new unit representing civilian corrections and communications officers.

Richard Norman, County Coordinator, distributed an outline of recommended budget transfers. The Non-Departmental Personal Services line item reflects a $1.1 million budget figure. Norman recommended a transfer of $1,051,872 to cover such items as collective bargaining settlements, non-union salary and fringe benefit increases, and job classification adjustments.

The transfer would leave a balance of $48,128 in the Non-Departmental-Personal Services line item. Not included in this figure are several retirements, severance pay and non-settled bargaining units. It appears this fund may end up with a negative balance. Norman stated that the number of retirements for 2000 was underestimated and will be adjusted in the 2001 budget. Jude moved to approve the budget transfers as presented, seconded by Eichelberg, carried 5-0.

Sawatzke learned at the last East Central Regional Juvenile Center Joint Powers meeting that there will be a $144,582 budget surplus for 1999, which will be rebated to member counties. Wright County's share will be approximately $25,000 and will be placed in the General Fund. This was provided as an informational item.

Mattson referenced the 6-5-00 Fair Board Minutes. He has concern with the new building which was constructed, as the walls were constructed with 2 x 4's instead of 2 x 6's. He questioned whether the County would be refunded the difference in cost. No action was taken.

At the last meeting, discussion occurred on the intersection of CR 123 and CSAH 8. Correspondence had been received from Silver Creek Township requesting road work to correct a sight distance problem. This area was viewed as part of the 6-16-00 Road Tour by the County Board.

Today, Jude indicated that more residents in that area had approached him with concern. Jude felt the sight distance problem should be corrected either with the overlay project (which came in under budget) or next year. He felt that if the problem had been identified earlier, it could have been included with the scheduled overlay work.

He requested that the minutes reflect that he has concern with the safety of this intersection if improvements are not made. Wayne Fingalson, Highway Engineer, said the five-year accident history at this intersection reflects three accidents.

One accident involved a vehicle going through the stop sign and he felt the other accident could have been prevented with a turn lane. Turn lanes are scheduled as part of the current improvements to the area. Relating to the sight distance problem, the area meets a 48-mph design.

Speed advisory signs (45 mph) have been erected, as well as a sign indicating a blind intersection. Fingalson estimated $100,000 to correct the site problem. He did not feel the County was in a good position to bargain with Buffalo Bituminous on the overlay contract due to the gas prices. If the work were performed by the Highway Department, additional costs would be incurred with moving the material for crushing.

In addition, State Aid funding can only be used if the work is completed with the overlay contract. Fingalson felt that the turn lane and signing changes will help the situation. There is still the potential for accidents but they use accident history to assist with decisions on whether road improvements are needed. Russek added that a road can never be made 100% safe and that people need to drive responsibly. No action was taken on this item.

Norman announced the AMC District V Meeting in Braham on 6-26-00.

Norman requested that the press assist with a public service announcement relating to the temporary NE parking lot at the Government Center. The lot will be used by Rochon Corporation during the remodel of the 4th Floor of the Government Center and will be closed until approximately 2001.

Bills Approved

A-1 Marine 127.67

Brian Abrahamson 365.49

Adtech Power Inc 1413.04

Allina Health Systems 471.50

Ancom Technical Center 253.40

Annandale Advocate 189.75

Lois Barth 472.50

Best Inc 3889.33

Buffalo Clinic 751.00

Buffalo Glass & Lock 129.87

Buffalo Hospital 7200.40

City Buffalo 138.38

Buildings Consulting Group Inc 946.00

Cabelas 139.90

Carlson Tractor & Equip Inc 622.30

Catco Parts Service 270.10

Catholic Charities 6235.89

CDW Government Inc 844.87

Central Mcgowan, Inc 108.82

Chamberlain Oil Co 1757.09

Cross Country Courier 164.53

Doyle Equipment Inc 1049.92

John Dziuk 364.80

Econofoods 141.02

Enterprise & Dispatch 230.20

Finken's Water Center 139.31

Forney Inc 375.46

G & K Services 1610.41

W Grainger Inc 143.88

GTE Midwest 265.02

Hay Group 873.60

Healthcomp Evaluation Services 258.00

Hillyard Floor Care supply 145.88

Holt Motors Inc 1349.23

JLM Telecommunications 134.26

Greg Kramber 123.69

Lake Region Coop Oil 15656.96

Laplant Demo Inc 676.25

Donald Lindell 181.06

Loberg Electric 1282.17

Loberg Plumbing & Heating Co 239.82

Marco Business Products 1690.17

Markhurd 116.09

Mark's Standard Parts 2075.39

Masys Corporation 2503.95

Menards 141.94

The Metro Group Inc 485.64

Midland Cooperative Bene. Svc 630.50

Minnesota State Bar Ass'n 1255.00

Minnesota Supreme Court 202.58

MN Counties Ins Trust 7776.00

MN Safety Council 1750.00

MN State Auditor 1394.75

Monticello Times 326.60

Nu-Metrics 129.00

Office Depot 1016.96

Omann Brothers Inc 246.78

Anne Parker 118.11

Parr Emergency Product Sales I 114.06

Dave Peterson Monticello Ford 675.39

Photo I 675.20

Amee Pribyl 109.58

RDO Financial Services Co 919.02

Redstone Constructn Co Inc 198890.09

Reliant Enregy Minnegasco 723.89

Retrofit Recycling Inc 457.13

City Rockford 460.62

Rons Ice 366.56

Jack Russek 191.43

Ryan Motors Inc 214.31

Scott Builders Inc 400.00

SEH 11548.80

Sharp Electronics 225.13

Sherwin Williams 473.82

St. Cloud Fire Equipment Inc 153.25

St. Cloud Stamp & Sign 381.26

State of Minnesota 1150.00

State of MN 162.48

Stevens Drilling & 3895.84

Streichers 878.36

Dorothy Stuhr 226.52

Thermo Dyne Inc 718.78

Twin Lake Tree Service 370.00

Uniforms Unlimited 125.40

US West Communications 9292.41

Voss Lighting 275.97

Walmart Store 01-1577 100.86

Warning Lites 975.13

Waste Managment TC West 283.80

City Waverly 372.75

James Weinberger 206.77

West Group Payment Center 1912.32

Winsted Publishing Inc 285.51

Wright Co Radiator Repair 330.15

Wright County Auditor-Treas. 264.00

Wright County Highway Dept 24246.32

Wright County Journal Press 583.43

Wright Hennepin Electric 3369.97

36 payments less than $100 $1,561.63

FINAL TOTAL $343,251.15

The meeting adjourned at 10:00 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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