Wright County Board Minutes

JUNE 22, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 6-15-99 were corrected as follows on page 2: 3rd paragraph, 2nd to last sentence, change the date from "1-29-99" to "6-29-99" (Sawatzke); 5th paragraph, last sentence, change from "carried 5-0" to "carried 4-0" (Sawatzke); 6th paragraph, change spelling from "Lachermeir" to "Lachermeier" (Gruber). Mattson moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, "Extension Claims" (Mattson); Aud./Treas. Item #5, "Sign Contract between Wright County and Rod Bunting" (Gruber); Item For Consid. #3, "Crow River Meeting" (Russek); Item For Consid. #4, "Refer to the Personnel Committee the investigation process for County Policy complaints" (Sawatzke). The Agenda was amended as follows: Aud./Treas Item #2, "Claim, Rentec Services, Inc., $15,750.00 (01-820-6859), Hazardous Removal-Cokato Bakery" (Mattson); Item For Consid. #2, "Amend Resolutions #99-33 and #99-34 replacing the Auditor with the County Coordinator as the person authorized to execute the agreements" (Sawatzke). On a motion by Eichelberg, seconded by Mattson, all voted to approve the Agenda as amended.

On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: D. McCalla, MIS.

2. Claim, Frank Madden & Assoc., $9,265.20.

3. O/T Report, Period Ending 5-28-99.

4. Crow Board Of Directors Meeting, 6-28-99, 9:00 A.M., Meeker County Courthouse.

B. AUDITOR/TREASURER

1. Annual On Sale Beer License, "Albion Ridges Golf Course" (Albion Twp.).

2. Tobacco Licenses: Cenex, The Marketplace (Cokato City); Legion Post 377 (Delano); John's Sausage House (Maple Lake City); Ken's Service (Monticello City); Red Vest Inc. (Rockford City); and South Haven Municipal Liquor Store (South Haven).

C. COURT ADMINISTRATION

1. Acknowledge Hire, Sharon Shubert, Case Mgmt. Supervisor, Eff. 6-28-99, Class H, Step 4.

2. Acknowledge Promotion of Rebecca Linder from Case Intake Deputy to Case Mgmt. Deputy, Eff. 7-1-99.

Doug Gruber, Auditor/Treasurer, presented the May Revenue/Expenditure Guidelines for approval. Jude moved to acknowledge them, seconded by Russek, carried unanimously.

Gruber requested approval of a claim to Rentec Services, Inc., $15,750.00 (01-820-6859) for hazardous removal at the Cokato Bakery. This claim is within the bid quotation. Mattson stated he had been at the site four times and that the people removing the asbestos were not wearing masks. He questioned how hazardous the material was if masks were not worn. A contract has not been received for demolition, and he was concerned with the potential for additional expenses relating to two trips which were made to remove the hazardous material. Gruber stated that the contractor had bid the job before the building was cleaned out and additional asbestos was found in the ceiling and the floor. Eichelberg moved to approve the claim, seconded by Russek, carried 4-1 with Mattson casting the nay vote.

As discussed at the last meeting, Gruber requested approval of a contract with Rod Bunting to perform the first-half tax settlements for the County at a rate of $20/hour (not to exceed $1600). The contract has been reviewed by the County Attorney's Office and signed by Bunting and the County Coordinator. On a motion by Russek, second by Jude, all voted to approve the signature of the Board Chair on the contract.

The claims listing was reviewed. Mattson questioned a claim on page 18, Rentec Services ($15,750). Response was that the claim was for the Cokato Bakery property and had been approved previously. On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Mattson requested approval of claims for the Extension Service for June 1999 expenses. He said the claims are generally approved at the cluster meeting, but the last one was canceled. Gruber said when a meeting is canceled, the Extension claims are placed in the regular claims listing. Jude moved to approve the Extension claims as presented. Motion carried 5-0 on a second by Russek.

Gerald Kritzeck, Assessor, requested approval to advertise for the newly authorized Property Appraiser position. The contracts have been sent to the cities of Monticello and Buffalo but have not been received back. Jude moved to authorize advertising for the position, seconded by Russek. Kritzeck requested approval to move the hire date from 10-1-99 to 9-1-99 if the process goes well in finding a qualified candidate. This will assist with training of the new person for the 2000 assessments. The motion and second were amended to include changing the hire date to 9-1-99. Motion carried 5-0.

Marc Mattice, Parks Administrator, presented the June 1999 Parks Commission minutes of 6-15-99. A summary follows: The Parks Commission moved to close the North Unit of Stanley Eddy Park to horse traffic and to allow riding to continue in the South Unit for one season (ending November 1999). The motion included having the Parks Commission inspect the site in the fall and once again in the spring to make a recommendation on whether to extend it another season. The Parks Commission would like to continue to explore the option of other areas for horse trails. The Parks Department will be working on developing water diversions, rerouting trails, and installing guides. Mattice would like to see a single file trail system for this type of usage in the Park System. Mattice also presented the Monthly Activity Report.

At today's meeting, considerable discussion occurred on the horse trails. Jude felt that the issue had been blown out of proportion and that Mattice should have been allowed to monitor use of the trails through normal maintenance. He said the Parks Commission did not have authority over the Parks Administrator and felt they should work with him. Jude thought erosion would occur whether or not horses are permitted to be in the Park. Jude felt Mattice would have made a recommendation to not allow horse riding in the Parks if that were the case. Mattson stated the issue presented itself as the County Board acted prior to the Parks Board tour of Stanley Eddy Park. Mattson said if people are asked to serve on a committee, the Board should respect the recommendations and not overrule their decisions. When questioned, Mattice indicated that the Parks Board recommendation will provide an opportunity to prove that the site can be managed for that type of usage, if maintenance is allowed. Jude felt that Sawatzke forced Mattice to place this on the Parks Board Agenda. Sawatzke responded that he had asked Mattice to do so at the request of Parks Board members. The Parks Board was going to tour the area and wanted a chance to make a recommendation. Russek moved to accept the minutes and recommendations of the Parks Commission, seconded by Jude, carried 5-0.

Brian Asleson, Assistant County Attorney, requested authorization of signatures on a Memorandum of Agreement with the City of Howard Lake to place a City water tower on the County Fairgrounds. Discussions took place last fall in regard to the issue, but the Agreement was held up due to not having a legal description. Asleson stated the agreement will be in force as long as the City requires use of the property for public water supply uses. Consensus was that the Agreement should be amended to include a statement under Item #5 regarding the City providing free water to the Fairgrounds. Mattson moved to authorize signatures on the Memorandum of Understanding, seconded by Russek, carried 5-0. Asleson said the Memorandum will be sent to the City of Howard Lake for approval. At a future Board meeting, Asleson will present an easement for approval.

Asleson said a request was made by the County Building Inspector to consider amending the County's Ordinance adopting the MN State Building Code. The Wright County Ordinance relating to building codes was adopted in 1977. The purpose of the amendment would be to clarify that the County enforces the 1997 State Building Code and to delete outdated language. The amendment would adopt minimum State Code which is already being enforced but is not in the Ordinance. On a motion by Russek, second by Eichelberg, all voted to send this issue to the Ways & Means Committee.

A Board Of The Whole meeting was held at the Wright County Historical Society on 6-9-99. The purpose of the meeting was to tour the site and review proposed additions. Ruben Bonk, Chair of the Historical Society Board, met with the County Board today to review the proposals and seek funding from Wright County. The proposed additions are Addition A, which is an Office Area at a projected cost of $73,440 and Addition B, which is for expansion of the meeting and exhibit area at a projected cost of $258,400. In addition, a Fire Sprinkler System for the entire facility would cost $29,716.75.

Jude was impressed with the quality of staff and the museum, and he felt it was important to preserve the historical heritage. He did not have a problem with the request but thought it should be reviewed during the upcoming budget process in an effort to look at the needs of the County as a whole. He said he would not vote for the request today due to the process.

Eichelberg echoed Jude's comments and referenced the Space Study of the Government Center which he felt should be reviewed before making any decision. He wanted more concrete figures to base his decision on. Mattson said the working conditions are terrible at the Historical Society and felt the request should be given high priority. He did not feel offices in the Government Center were working under conditions anywhere near that of the Historical Society. Bonk stated that not only is staff having to work in limited space, but the public is being deprived of viewing items as there is limited display area. Sawatzke agreed with Mattson, but noted that the Civil Defense office may be close to experiencing the space crunch of the Historical Society. He suggested using Capital Improvement Funds to contribute $50,000 toward the project, with the Historical Society funding the remainder out of the $37,000 they have raised thus far. Sawatzke stated there was approximately $2 million in the Capital Fund. He was not sure what waiting for results of the Space Study would accomplish as he did not envision remodeling of the Government Center to deplete the Capital Fund. He stated that due to space limitations, some students were unable to visit the Historical Society during the last student day at the site. He pointed out that no taxpayer dollars have been put into the historical building to date. The building was built with federal revenue sharing dollars and the expansion was paid for by the Historical Society. Sawatzke felt the request met the criteria of being needed and that the request should be kept separate from the budget process.

Eichelberg questioned Sawatzke on whether the $50,000 would be adequate to cover potential costs associated with additional office equipment, the sprinkler system and architect fees. Eichelberg felt that additional funding may be requested by the Historical Society in the future to cover these costs. In response to a question by Eichelberg, Betty Dircks (Historical Society) responded that it appeared that architect fees were included in the $73,440 but that had not yet been determined. Eichelberg felt more information was needed and did not think that waiting one month to make a decision could have a large impact on the request. Sawatzke responded that the Space Study for the Government Center will not provide costs of the remodeling and that information may take months to obtain.

Russek agreed with both viewpoints and stated that the office space was inadequate. He did not support giving the Historical Society the entire $350,000 for the project, but felt he could support approving a $50,000 contribution out of Capital Improvement funds. Discussion led to the importance of the sprinkler system and not completing the project in a piecemeal fashion.

After further discussion regarding funding of the sprinkler system and architect fees, Mattson moved to earmark $30,000 of Historical Society funds and up to $80,000 of County funds for Addition A (Office Area) and for the Fire Sprinkler System for the entire area, seconded by Russek. Eichelberg and Jude again stated that they were not against the project but felt more information was needed. Motion carried 3-2 with Jude and Eichelberg casting the nay votes.

On a motion by Jude, second by Russek, all voted to adopt Resolution #99-38, which is a resolution of final acceptance authorizing final payment ($8,523.40) to Lunda Construction Company for Contract 9701 (Co. Rd. 128 Bridge Project).

Two draft resolutions were presented to correct previous resolutions. The Auditor's name had been listed as the person authorized to execute agreements with Mn/DOT for road projects, but the County Coordinator signed the agreements. The resolutions adopted today will authorize the signature of the County Coordinator on the agreements. On a motion by Mattson, second by Russek, all voted to adopt Resolution #99-39 amending Resolution #99-33. On a motion by Mattson, second by Russek, all voted to adopt Resolution #99-40 amending Resolution #99-34.

Russek said a Crow River meeting is scheduled for 6-28-99. He requested Board direction on whether Wright County was interested in being the fiscal agent for the Crow River Watershed. Consensus of the Board was to recommend having Meeker County act as the fiscal agent.

At the request of Sheriff Hozempa, Eichelberg moved to refer discussion of the process used to investigate County Policy complaints to the Personnel Committee. As there is a Personnel Committee scheduled for 1-29-99 at 1:00 p.m., this item will be added to that Agenda. Motion carried 5-0 on a second by Russek.

At the last Fair Board meeting, discussion involved fixing the bleachers at the Wright County Fairgrounds. Jude stated that at the last District V AMC meeting, the instruction was to fix bleachers as soon as possible due to it being a safety issue. This was brought forth as an informational item and may be placed on an upcoming agenda.

Bills Approved

Acme Window Cleaning Co 1437.75

American Correctional Assn 179.90

AT&T 4379.48

Barton Sand & Gravel Co 6277.90

Bowman Distribution 201.95

Buffalo Clinic 307.00

Michael Campbell 1191.18

Catholic Charities 9881.82

Century Fence Company 3957.00

Computer Training International 1521.00

Dales 66 181.06

John Dziuk 313.20

Emergitek Inc 575.51

David Fundingsland 102.92

GE Capital Info Tech Solutions` 204.20

Greenview Inc 5720.22

Donald Hozempa 218.19

Ken Jude 111.29

Lakedale Telephone Co 238.43

Loffler Business Systems Inc 1799.85

Masys Corporation 2698.48

The Metro Group Inc 617.70

Minnesota State Bar Assn 1181.00

MN County Attorneys Assn 100.00

Motorola Inc 300.54

Northern States Power Co 149.98

Office Depot 786.56

Omann Brothers 1308.70

Dave Peterson Monticello Ford 150.03

PSE Enterprises 339.63

Quinlan Publishing Co 148.00

Rentec Services Inc 15750.00 Rons Ice 234.85

Sherwin-Williams 474.73

Sterling Solutions Inc 500.00

Superior Service - Central MN 782.92

Teply Equipment Inc 659.70

TKDA 26640.73

Total Printing 288.24

Uniforms Unlimited 7307.44

Wright Hennepin Electric 435.84

Airtouch Cellular Bellevue 812.54

Ancom Communications Inc 587.00

B & B Products Inc 2455.36

Bauerly Brothers Companies 289448.58

Boyer Trucks 66530.00

Buffalo Hospital 5446.67

Catco Parts Service 500.55

Central Lock & Safe 174.00

Chamberlain Oil Co 1187.80

Dakota Cty Technical College 500.00

Dictaphone 2268.50

E-Z Flush 361.95

Wayne Fingalson 120.53

Gateway 2000 824.32

Gilson Company Inc 3321.96

Hillyard Floor Care Supply 1901.95

JLM Telecommunications 175.00

Jason Kramber 151.68

Larson Publications Inc 206.60

Marco Business Products 305.64

Meridian Aggregates Midwest 769.31

Mid-Minnesota Hot Mix Inc 2293.82

Minnesota Supreme Court 207.00

MN Department of Commerce 360.00

MTI Distributing Co 156.53

Nu-Metrics 129.00

Olsen Chain & Cable Co Inc 146.57

Performance Office Papers 387.65

Photo I 303.00

Public Agency Training Council 700.00

Reliant Energy Minnegasco 125.66

Road Machinery & Supplies Co 1428.41

Shared Resource Mgmt. Inc 297.50

Star Tribune 378.00

Streichers 637.54

Technical Reproductions, Inc 249.00

Thill Track & Tractor Service 965.00

Tools Unlimited 1181.51

Transcor America Inc 411.26

US West Communications 6902.79

55 payments less than $100 2,498.64

Final Total $497,453.74

The meeting adjourned at 10:20 a.m.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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