Wright County Board Minutes

JUNE 23, 1998

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

The minutes of 6-16-98 were corrected: page 2, 2nd paragraph, 5th sentence, from "Although this organization..." to "Although the CMIF..." Motion to approve the minutes as corrected was made by Sawatzke, seconded by Mattson, carried unanimously.

On a motion by Mattson, second by Russek, all voted to approve the Agenda as presented.

The Consent Agenda was reviewed. Jude removed Item A4, "Grant approval, Montissippi Park, $50,000" for discussion. He referenced Item C5, "Acknowledge Donation of $2,600.00 for Purchase of Defibrillator From VFW Club, South Haven." and thanked the VFW Club for their donation. Groshens requested that Item B4 be added, "Approve Tobacco Licenses, Heidi's Market, Albertville; Crow River Lanes, St. Michael; The Market Place, Cokato; Tom Thumb Superette, Hanover; Tom Thumb Superette, Monticello." Mattson acknowledged Item C4, "Acknowledge Donation of $2,600.00 for Purchase of Defibrillator From Lions Club, Cokato" and thanked them for their donation. Jude moved to approve the Consent Agenda with the removal of Item A4 and the addition of Item B4, seconded by Russek, carried 5-0:

A. ADMINISTRATION

1. Performance Appraisals: W. Lahti, A. Mutterer, Carla Nelson, L. Ogden, M. Palmquist, M. Solvi, J. Zander, Aud./Treas.; D. Palmer, Ct. Admin.; M. Jaeger, T. Paumen-Hogrefe, K. Schwietering, M. Silbernagel, Sher./Corr.; J. Hendricks, Surveyor.

2. Appoint Marc Mattice, Parks Administrator, Eff. 7/6/98 @ Step 1.

3. Authorize Signatures on Memo of Understanding between Wright County and City of St. Michael for the temporary placement of Mobile Homes for the Frail, Elderly or Disabled.

5. Approval Notice, 1998-2003 Five-Year Capital Improvement Plan.

6. O/T Report, Period Ending 6-12-98.

B. AUDITOR/TREASURER

1. Approve Renewal of On/Off Sale Liquor License, Lake Center Bar & Grill (Corinna Twp.).

2. Approve Claim of $1,097.40, Corporate Flag Co. Inc. (Human Services Center).

3. Claim, City of Buffalo, $380.00 (Human Services Center).

4. Approve Tobacco Licenses, Heidi's Market, Albertville; Crow River Lanes, St. Michael; The Market Place, Cokato; Tom Thumb Superette, Hanover; Tom Thumb Superette, Monticello.

C. SHERIFF

1. Acknowledge Appointment, Brenda Rainwater, Corrections Officer, Eff. 7/29/98.

2. Acknowledge Appointment, David James Anderson, Deputy Sheriff, Eff. 7/1/98.

3. Acknowledge Retirement, Edward Shuman, Deputy Sheriff, Eff. 10/1/98, and Authorize Replacement.

4. Acknowledge Donation of $2,600.00 for Purchase of Defibrillator From Lions Club, Cokato.

5. Acknowledge Donation of $2,600.00 for Purchase of Defibrillator From VFW Club, South Haven.

Jude said he removed Item A4, "Grant approval, Montissippi Park, $50,000" as he will vote against the request. Sawatzke moved to approve Item A4, seconded by Mattson. Norman stated that the letter indicates that this is not the final step of the grant process and that the County will need to answer questions of the DNR. Match requirements will be discussed during budget sessions. Jude requested that the Commissioners be supplied with a copy of the DNR questions. Motion carried 4-1 with Jude casting the nay vote.

Darla Groshens, Auditor/Treasurer, requested approval of the May Revenue/Expenditure Guidelines. Sawatzke moved to acknowledge receipt, seconded by Russek, carried unanimously.

The claims listing was reviewed. Mattson questioned the claim on page 14, Green View, Inc. ($7,004.46). He stated the annual contract is for $49,500 yet Green View bills on an hourly rate. He felt it would be easier for them to bill on a monthly rate. Groshens stated the claim is for the period ending May 26, 1998 and outlines the hours at the various Wright County Parks. Russek moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Jude.

Dennis Beise, Wright County Fair Board, requested approval for additional gravel at the Fairgrounds. Previously, the County Board approved for the Fair Board to use 2000 yards of gravel from the Rasset site. Beise explained that the 2000 yards was not adequate and additional is required in the south parking lot. Jude moved to allow the Fair Board to take an additional 800 yards of classified crushed mix from the Rasset Pit on CR 35 to use at the Fairgrounds at no expense to Wright County. Sawatzke seconded the motion. It was clarified that a representative from the Fair Board will be present at the Rasset site when the gravel is removed and that this will come at no expense to the County. Motion carried 5-0.

A Building Committee Of The Whole meeting was held on 6-16-98. A summary of the minutes follows:

Receipt of the work change order from the Architect was acknowledged with a request that the minutes reflect that receipt does not imply agreement. Scott recommends addressing any resolved issues with the Architect prior to signing off with the Architect for final payment.

Project Update: Scott does not feel the project is going as well as it should and attributed much of it to undersized crews. A number of dates have needed to be changed.

Schedule Update:

Human Services Center: Carpet ship dates are changed to June 27 due to yarn unavailability. Carpet may be laid at the north end to accommodate moving furniture in. Scott suggested that the Architect have an inspection performed and that it be done prior to the ceiling being hung. Scott said the ceiling should be hung before the carpeting is installed. Wallpaper is being hung and some of the painting still needs to be completed.

Voice/Data: Delcom will return to complete more work when cubicles are installed. Collins is on-site. Due to dates being moved back, Committee consensus was to approve Swing's request to move Collins' schedule back one week. Other work is proceeding as scheduled.

Public Works Move: As a result of other date changes, the move has been pushed back to July 23 & 24.

Public Works Office Demolition/Construction: Scott has informed the contractors to start planning for Public Works if the carpeting arrives earlier than anticipated. He recommended to Fingalson to remove and wrap the trees as soon as possible. Hayes will schedule asbestos removal once the building is evacuated (anticipated June 27th) and KUE can be informed to begin demolition June 28th or 29th.

Sidewalks/Front Entrance, Human Services Center: A handout of estimated costs was reviewed and discussed on a line-item basis.

Expressed concerns included: Contingency funds being depleted before construction even begins on Public Works, higher costs in the future as the surface deteriorates further over the winter, potential liability in not meeting ADA standards, foundation erosion and potential for higher future costs with further deterioration, and some of the items need to be addressed before the site can be occupied. Hayes reported an estimate on item #8 for temporary patching was as high as replacement. In response to whether the Highway Department could do some of the work, Fingalson stated the paver is not the right size to do item #7 and they do not have the equipment to sealcoat (item #4). There was general agreement it would be best for items 1,2,3 and 8 to be done by the same contractor. Discussion on curbing or parking stops between the Human Services Center and Burger King (item #10) concerned cost, necessity, and snowplowing with parking stops. Consensus was to drop item #10 and to create a separation using double striping with diagonal lines between. In conclusion, the consensus reached was to remove item #10 and fund the remainder of the items from Capital Improvement.

Public Works Garage Doors: Bids will be required. The opening above the doorway will be relocated at the same time. This has been previously approved and consensus was to proceed. Hayes and Fingalson will write the bids specs and will request a bid date from the Board.

Meeting With Architect: Rose requested direction concerning a request from the Architect to meet with her regarding explanation of accountability for unforeseen project costs. Discussion included ambiguity of specs for the two projects, code mandates the Board felt should have been specified in the bid documents, responsibilities of the Architect's office and Scott Builders as project consultant.

Policy RE: Use of Building on Weekends: Sherburne County will be contacted for information on how they handle security, where they meet, problems they have encountered, number of people involved in putting on the program, etc. by 6-19-98 in order to discuss this at next week's Building Committee Meeting.

At today's meeting, Russek moved to approve the minutes, seconded by Mattson, carried 5-0.

A Personnel Committee Of The Whole meeting was held on 6-16-98:

Parks Administrator Position. The Committee reviewed the job applications, written responses, and oral interview results of the finalists for the Parks Administrator position. Recommendation: Offer the position to Marc Mattice at Step 1 of the Salary Schedule.

Dress Code Policy. Several employees have asked if "skorts" are allowed to be worn under the revised Dress Code Policy. Apparently, some Department Heads are allowing them and others are not. After discussion, it was the consensus of the Committee the skorts will be allowed provided they keep with the level of professional attire that employees are asked to wear.

At today's meeting, Mattson moved to approve the minutes, seconded by Russek, carried unanimously.

Ed Otto, Otto Land Surveyors, provided information on two parcels owned by his client, Jim Stewart. The parcels are in close proximity to the City of Rockford and recently one of the parcels was annexed into the City. One parcel is classified as Torrens and the other is abstract. To remove the Torrens status from the parcel sold to the River Oaks Development, a registered land survey must be completed or it must be platted. Tom Salkowski, Planning & Zoning Administrator, said that the policy has been if land is annexed into the City, the City handles these situations. Likewise, the County handles situations in Townships. He suggested to Otto to present this situation to the Board as there will be a large lot in the Torrens plat that will be in the Township. This is not presented to the Planning Commission as there is no subdividing occurring in the Township. Otto indicated that he will bring a request back to the Board for final signature on the plat. Russek moved to acknowledge receipt and to authorize signatures on the plat when it is presented to the Board, seconded by Jude, carried 5-0.

Salkowski presented a draft resolution supporting the Application for an MPCA Feedlot Challenge Grant for Wright SWCD to conduct a Feedlot Inventory. This was discussed at the recently held joint meeting with the SWCD Board and will have no impact on the 1998 budget. Grant monies will be passed through from the State to the County to the SWCD Board to implement the inventory and registration of feedlots. Application deadline is July 1st. Jude stated he will vote against the application as he feels the study should have been completed before the registration process. Russek moved to adopt Resolution #98-36 authorizing signatures on the Challenge Grant documents, seconded by Mattson, carried 4-1 on a roll call vote with Jude casting the nay vote.

Richard Norman, County Coordinator, referenced prior County Board action setting a bond letting date of 7-14-98. He stated the Board needs to rescind that motion and adopt a resolution which would set a Public Hearing for 7-14-98 on the Intent to Issue General Obligation Bonds. At the conclusion of the Public Hearing, another bond sale date will be established 30 days from the date of the public hearing. Russek moved to rescind the previous motion setting a bond sale date of 7-14-98 with the understanding that a new date will be set later, seconded by Jude, carried 5-0. Russek moved to adopt Resolution 98-37 calling for a Public Hearing on 7-14-98 at 10:00 a.m. on the Issuance of General Obligation Bonds, seconded by Mattson, carried 5-0 on a roll call vote. The resolution reads as follows:

A. WHEREAS, pursuant to Minnesota Statutes, Section 373.40, the County has prepared and submitted to the Minnesota Department of Trade and Economic Development its capital improvement plan (the "Plan"); and

B. WHEREAS, pursuant to the Plan and Section 373.40, subd. 2, the County may issue bonds to finance capital improvements under the Plan without an election provided that, among other things, prior to issuing the bonds the County publishes a notice of its intention to issue the bonds and the date and time of a hearing to obtain public comment on the matter; and

C. WHEREAS, the County Board will hold a public hearing on its intent to issue general obligation bonds pursuant to the Plan on July 14, 1998; and

NOW, THEREFORE, BE IT RESOLVED by the County Board of Wright County, Minnesota, as follows:

(1) Notice of Public Hearing. The County Board hereby calls for a public hearing on its intent to issue the bonds, such hearing to be held on the date and time set forth in Exhibit A attached hereto. The County Coordinator is hereby directed to cause the notice to be published at least 14 but not more than 28 days before the hearing in a newspaper of general circulation in the County.

Marc Nevinski provided an update on the activities of the Wright County Economic Development Partnership. The Partnership provided a loan to Eden Electronics in Montrose for expansion and will provide for the creation of four additional jobs. A loan was granted to Mink Lake Manufacturing, Buffalo, which is a machining company dealing with large parts. This business will see the creation of 15 new high-skill jobs. The Partnership received the Community Development Corporation Certification from the State, received the 5013C status from the IRS and will develop a web site within the next month. A business retention and expansion survey being conducted reflects that the labor issue is a large problem now and they are looking at potential solutions. They are also facilitating the application for the Community Leadership Committee whose focus is to network leaders and bring communities together. The focus has been on the eastern portion of the County due to its rapid growth. Nevinski indicated that the Partnership is working on an informational package showing the impact of business expansions, which they are developing with information from the State and the CMIF. Jude said it is extremely important that economic dollars stay within the County. In response to a question from Mattson, Nevinski stated that they are targeting to have more business involvement with the Partnership. Recently, Von Ruden Manufacturing, Jones Intercable and United Power Association have donated to the Partnership. Nevinski was thanked for his presentation.

On a motion by Sawatzke, second by Russek, all voted to set a Labor Management Health Insurance Committee meeting for 7-8-98 at 9:00 A.M.

A Building Committee Of The Whole meeting was held on 6-22-98. A summary of the minutes follows.

At today's meeting, Sawatzke corrected the 3rd paragraph, last sentence, to read "If it should exceed this amount, Fingalson would have to find the balance out of the Site Improvement line item in the Road and Bridge Budget." Jude moved to approve the minutes as corrected, seconded by Russek, carried 5-0:

Architect Quotes, Cokato Maintenance Building: Discussion involved the two most recent maintenance buildings constructed (Albertville and Silver/Maple). The Road and Bridge Capital Account has an approximate $325,000 balance to be used for the Cokato building. There will be an approximate net balance of $36,000 from the sale of the old Cokato building and purchase of the new site. Recommendation: Fingalson and Norman will negotiate a fee with Oertel Architects for either design/build or traditional architectural services. They will present a proposed contract agreement and bid opening date to the Board. The new Cokato building will be approximately 6,400 square feet. The total project budget will be $361,000. If it should exceed this amount, Fingalson would have to find the balance out of the Site Improvement line item in the Road and Bridge Budget.

Sheriff Storage Building: Hozempa is requesting an approximate 50' x 150' x 14' post frame commercial storage building. The building would be used for the storage of boats, snowmobiles, trailers and vehicles. The estimated cost is $92,000-$108,000; exclusive of electrical and excavation. They are currently leasing storage space which is costing approximately $6,900 per year. The current lease expires July 1st and will be renewed for one year. Fingalson stated that the site is available and the gravel is mined. Recommendation: Prepare the site this year. Bid for construction to take place Spring of 1999. Use the design/build concept. Discuss funding as part of the 1999 budget process.

Wayne Fingalson, Highway Engineer, presented for approval the contract with Green View, Inc. for Janitorial Services at the Public Works Building for the period of 7-1-98 to 1-31-99. Contract fees would be $6.50/hour for the duration of the time the Public Works staff occupies the current building until they move temporarily into the Human Services Center. After that time, the fee would be $8.50/hour due to the limited number of hours required (6-12 per week). After the move of the Public Works staff back to the new Public Works Building, Fingalson would like to have Green View, Inc. as backup for janitorial services. As a recommendation of the Building Committee Of The Whole, the Board approved the hire of one full-time custodian for the Human Services Center with the request for an additional custodian referred to the Budget Sessions. Sawatzke stated he did not recall approval to hire the full-time custodian. He suggested figures should be reviewed whether it would be more cost effective to continue with Green View, Inc. or to hire another custodian. Fingalson stated this had been done at a previous Building Committee Of The Whole meeting. Fingalson said he understood that Wright County custodial staff would provide service to Public Works as soon as they occupy their new building. Russek moved to approve the contract with Green View, Inc. through 1-31-99, seconded by Sawatzke, carried 5-0.

The 63rd NACo Annual Conference will be held July 17-21 in Portland Oregon. In order to participate in the NACo's annual election of officers and policy adoption for this year's American County Platform, Wright County is required to submit the names of those authorized to vote (Wright County has three authorized votes). Norman indicated that he would be attending the Conference, as well as Jude and Lantto. Russek moved to designate Jude as the delegate who would be authorized to pick up the voting credentials at the Conference. Norman and Lantto will be named as alternates. Motion carried 5-0 on a second by Mattson.

Bills Approved

Brian Abrahamson 291.09

Acme Window Cleaning Co 1384.50

Annandale Rock Products 363.75

Appert Foods 3073.33

Betmar Languages Inc 187.80

Buffalo Clinic 414.00

Bureau of Criminal Apprehensn 160.00

Carver County Juvenile Detentn 1620.00

Centra Sota Coop 155.65

Central MN Initiative Fund 5000.00