Wright County Board Minutes

JUNE 29, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, and Russek present. Commissioner Jude was absent. Eichelberg requested that the following be inserted into the 6-22-99 minutes on page 3, beginning of 2nd paragraph, "Eichelberg questioned Sawatzke on whether the $50,000 would be adequate to cover potential costs associated with additional office equipment, the sprinkler system and architect fees. Eichelberg felt that additional funding may be requested by the Historical Society in the future to cover these costs."

Eichelberg moved to approve the minutes as amended, seconded by Russek. Mattson questioned whether it was acceptable to add to the minutes. Sawatzke felt it was an accurate reflection of what Eichelberg stated at that meeting and that it could be inserted if he so desired. Motion carried 4-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #2, "Crow River Meeting" (Russek); Item For Consid. #3, "Mn/DOT Resolution" (Asleson); Item For Consid. #4, "MCIT Workshop" (Eichelberg). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 4-0.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as follows:


1. Performance Appraisals: P. Melvin, Admin.; J. Uecker, Aud./Treas.; K. Green, Recorder; M. Flemming, W. Holland, Sheriff.

2. O/T Report, Period Ending 6-11-99.


1. Annual On/Off Sale Beer License, "Cokato Town & Country Club," (Cokato Twp.).

2. On/Off Sale Liquor License, "Silver Creek Corner Bar," (Silver Creek Twp.).

3. Tobacco Licenses: Lake Center Bar & Grill (Corinna Twp.); Super America #4479 (Monticello City); Squire Inn (Montrose City); F&F Food Mart (Otsego); Crow River Lanes & Lounge, Millside Tavern (St. Michael City).


1. Acknowledge Promotion of Jennifer Gordon from Records Clerk to Case Intake Deputy, Eff. 7-1-99 & Request Authorization to fill the Records Clerk Position.


1. Authorize Signatures on Grant Agreement with the Dept. Of Corrections for Electronic Monitoring and Caseload/Workload Reduction, FY 2000 & FY 2001.


1. Authorize Hire, Joni Ludwig, Part-Time Clerk, Eff. 7-6-99, Step 3.


1. Authorize Hire, Robert White, Highway Maintenance Worker, Eff. 6-30-99, Step 2.


1. Approve Request To Rezone From AG & S-2 to R-2 & S-2, Bruce E. Paulson & Norbert Schaufler (Maple Lake Twp.).


1. Acknowledge Transfer of Randy Erickson from Corrections Officer to Asst. Program Coordinator, Eff. 8-1-99 & Auth. Replacement of Corrections Officer Position.

2. Acknowledge Transfer of Brenda Quast from Part-Time Juvenile Holdover Attendant to Corrections Officer, Eff. 7-10-99 & Authorize Replacement of Juvenile Holdover Position.

3. Acknowledge Appointment of Deputy Todd Hoffman to the position of Sergeant Deputy Sheriff, Eff. 6-30-99.

4. Acknowledge Appointment of Deputy Dan Anselment to the position of Sergeant Deputy Sheriff, Eff. 6-30-99.

5. Acknowledge Resignation, Deputy Andrew Galles, Eff. 6-24-99 & Authorize Replacement.

Doug Gruber, Auditor/Treasurer, submitted the claims listing for approval. Russek moved to approve the claims as listed in the abstract subject to audit, seconded by Eichelberg. Mattson referenced the Rentec Services, Inc. ($15,750.00) claim discussed at the last meeting. This claim was for hazardous removal at the Cokato Bakery. Mattson felt the claim should have been on this week's abstract as it was approved for payment at the last meeting. Gruber responded that it was placed in last week's abstract as it is easier to pull a claim from the abstract if not approved versus adding a claim. Motion carried 4-0.

Gruber stated that the owner of the Sundown Saloon was in the audience today with an application to renew the liquor license which is due to expire on 6-30-99 at 12:00 a.m. Brian Asleson, Assistant County Attorney, said that all the paperwork appeared to be in order. At the request of Gruber, the consensus was to authorize him to review the application with staff and to make a recommendation later during today's meeting.

Craig Hayes, Purchasing Agent, said two quotes were received for parking lot and driveway sealcoating for the Government Center and Human Services Center: Economy Sweeping ($19,487) and ASTECH ($13,470). The quotes include striping, rubberized crackfill, blowing cracks, sweeping and treating oil spills. Hayes requested that the Board authorize Al Buskey, Building Maintenance, to work with the contractor in having additional cracks routed at an anticipated cost of $1000.00. Eichelberg moved to accept the low quote from ASTECH ($13,470) and to authorize additional costs associated with crack repair as determined by Buskey. Funding will be from Budget 820, Site Improvements. Motion carried 4-0 on a second by Russek.

Wayne Fingalson, Highway Engineer, requested approval of a draft resolution revoking CR #146 to the jurisdiction of the Cities of Hanover and St. Michael. Eichelberg moved to adopt Resolution #99-41, seconded by Russek, carried 4-0 on a roll call vote. Fingalson will direct correspondence to both cities informing them of the action. The County has an obligation for snow and ice removal for the next three seasons, but Fingalson anticipated the County will reimburse the Cities for the work.

On a motion by Russek, second by Eichelberg, roll call vote carried 4-0 to adopt Resolution #99-42 for final acceptance and authorizing final payment ($26,084.70) to Fairway Construction for the aggregate crushing and stockpiling contract.

Fingalson distributed a summary of bids received for the CSAH 75 Improvement Project which were awarded last evening at the City of Monticello meeting, subject to County Board approval. The low bid was from R. L. Larson Excavating, Inc., St. Cloud. The total bid was $1,856,518.88, with the County's portion being $1,361,931.45 (budgeted at $2 million). Fingalson distributed the Funding Participation and Construction Agreement between Wright County and the City of Monticello for the project. He stated it is the standard agreement consistent with the cost sharing funding policy. Eichelberg moved to approve the Funding Participation and Construction Agreement, seconded by Russek, carried 4-0.

Fingalson distributed a draft agreement relating to the pedestrian tunnel at CR #105 for the Albion Ridges Golf Course. The Golf Course currently has an 18-hole course with a driving range and is constructing a 9-hole course across CR #105. The tunnel is to provide a safe passage and will be constructed as a concrete box culvert (7'H x 10'W). This crossing will be added to the bridge listing and will be required to be inspected annually. Fingalson anticipated the time involved would be minimal and inquired whether the Board wanted him to charge Albion Ridges Golf Course for the inspection. Albion Ridges will be responsible for all maintenance and any settlement in the road. In response to a question by Russek regarding the installation of guardrails, Fingalson stated they will not be needed. The slope currently is 4:1 but Albion Ridges will be making a 6:1 slope with the proposed plan. Fingalson anticipated presenting an agreement for Board approval at an upcoming meeting. This is the first of several requests to place tunnels underneath roads this year. Consensus of the Board was that inspection costs would not be charged to the Golf Course as long as they are responsible for maintenance.

The Board readdressed the Liquor and Wine License application for the Sundown Saloon in Rockford Township. As this item was not added to the Agenda at the beginning of the meeting, Russek moved to amend the Agenda to include it, seconded by Eichelberg. It was noted that the applicant was present at 9:00 a.m. but the item was not added at that time. Gruber stated that in review of the application, all appeared to be in order. After County approval, the normal procedure is for the application to be submitted to the State for approval and issuance of the certificate. Gruber suggested that a cashier's check be obtained from the applicant for the application fee. Russek moved to approve the Liquor and Wine License application for Sundown Saloon (Rockford Township) based upon all being in order at this time and contingent upon receiving a cashier's check, seconded by Eichelberg, carried 4-0.

A Building Committee meeting was held on 6-23-99:

Court Services Request, Storage Space & Shredder. Discussion involved potentially moving Human Services records from the basement cage to the Human Services Center, with the financial records being moved to the 3rd Floor of the Government Center and health records being moved to the Human Services Center. This would free up a cage in the basement. Consensus was to authorize use of an area on 4th floor temporarily by Court Services and to have Hayes obtain prices on a shredder. The shredder will be funded out of Capital Improvements. It was felt the Space Study may reveal improved work areas for Court Services.

Human Services Center Security System Protocol. The consensus was to have a Sheriff's Deputy respond to break-in alarms at the Human Services Center. This help from the Sheriff's Department is greatly appreciated. Eichelberg requested that a memorandum documenting this agreement be drafted by Human Services and sent to the County Coordinator. The alarm system will be activated this week.

At today's meeting, Eichelberg commented that no decision has been made regarding repair costs and depreciation for the shredder. Court Services is willing to shred for all County departments. Eichelberg moved to approve the minutes, seconded by Mattson. Discussion followed on the use of the 4th floor as a temporary shredding location until the Human Services storage area in the basement cage has been cleared out. Consensus of the Board was that they did not want shredding to take place on 4th floor due to maintenance concerns. Quotes obtained reflect a cost of the shredder at $1,123 with a one-year warranty on parts and labor. Question arose as to when Human Services could vacate the storage area. Norman said he would need to consult Schillewaert and Bonlender to ascertain where records would be moved in the Human Services Center. Once identified, the move could commence. Norman stated storage space could be freed up by consolidating and removing items which are no longer used. The motion and second were amended to include acknowledging the minutes. The motion stipulates that shredding should continue to take place in the basement of the Government Center and not on the 4th floor as the minutes reflect. Human Services records are to be moved as soon as possible to the 3rd floor of the Government Center and to the Human Services Center. Motion carried 4-0.

A Building Of The Whole meeting was held on 6-22-99. A summary follows:

Buskey reported that the doors at HSC have been fixed and he has received training. The alarm system will be tried this week. Sealcoating of the HSC parking lot was held over from late last Fall. Consensus was for Hayes to obtain sealed quotes and present them to the County Board for the HSC lot and five areas by the Government Center (front lot, Sheriff's lot, two driveways in back and the corner lot). The Board discussed an underground sprinkler system and landscaping for PW. The consensus was to lay this over until the next meeting for additional information.

Estimates are to be obtained for the underground sprinkler system, landscaping costs with trees from Parks used as much as possible to keep costs down, and for the City to be contacted regarding use of the well for watering. The need for an update on the building project budget and contingency fund was mentioned. The Highway Engineer said the current number of hours of custodial help at PW is not adequate to keep the building clean. He requested that additional custodial help be considered during the budgeting process.

At today's meeting, Russek moved to accept the minutes, seconded by Mattson, carried 4-0.

A Personnel Committee meeting was held on 6-23-99. At today's meeting, the minutes were corrected from "two performance reviews submitted" to "three performance reviews submitted." On a motion by Eichelberg, seconded by Russek, all voted to approve the minutes as corrected:

Performance Appraisal - Marc Mattice, Parks Administrator. Based on review of three performance reviews submitted the Committee recommends an overall rating of "Superior."

Russek attended a Crow River Meeting yesterday. Ray Bayerl from McLeod County was elected as Chair and Russek was elected as Vice Chair. A Director position, which needs to be filled, will be funded from a $50,000 BWSR Grant. The next meeting will be on 7-9-99.

Asleson stated that on 6-15-99, the County Board approved a quit claim deed for the sale of approximately 3.7 acres of Clearwater/Pleasant Park land to Mn/DOT in connection with the Hwy. 24 project. Since that time, he has learned that Mn/DOT would like the Board to pass a resolution reaffirming this action. Mn/DOT will process payment for the land subsequent to receiving the resolution. Russek moved to adopt Resolution #99-43, seconded by Eichelberg, carried 4-0 on a roll call vote.

Eichelberg said MCIT is hosting a workshop, "1999 Employment Trilogy Part II: Purely Personnel Issues" on 7-29-99 and 8-5-99. Eichelberg moved to authorize attendance, seconded by Russek, carried 4-0. Sawatzke noted that the County Board has the ability to attend MCIT functions without them being presented for Board approval.

Eichelberg referenced correspondence from Asleson on the Hanover Fire Protection Contract. This contract was discussed at a previous Board meeting. The City of Hanover has requested the County pay an annual fee of $500 with a $150/hour fee for any calls. The issue is being researched as the County does not pay annual fees to other cities for fire protection. St. Michael has a contract with Hanover for fire protection, and it was felt that Beebe Lake Park may be covered within that contract. Russek will contact Hanover City and Asleson will contact St. Michael City.

The County Auction is being held July 10th at the Public Works Building at 10:00 a.m.

Bills Approved

American Correctional Assn. 125.00

Ancom Communications Inc 6177.96

AT&T 1187.71

Thomas Bauman 3339.90

Bowman Distribution 202.27

Bureau of Criminal Apprehensn 120.00

Central Lock & Safe 209.00

Comp USA Inc 343.09

CPs Technolgy Solutions 260.50

Randy Dick 148.05

Eulls Manufacturing Co Inc 271.58

Maribel Fernendez 221.89

GE Capital Info Tech Solutions 591.60

Timothy Haegele 5125.10

International Personnel Mgmt 480.75

Loffler Business Systems Inc 325.00

Lunda Construction Inc 8523.40

Frank Madden & Associates 9265.20

Chad Marquette 489.00

Gary Metzger 2168.05

Minnesota Chemical Company 472.17

MN Dept of Revenue 230.00

Munson Lakes Nutrition 148.73

Chad Nevils 4058.60

Office Depot 2594.45

Pats 66 100.00

Postmaster-Buffalo 200.00

Precision Prints of Wright Co 203.00

Resurrection Lutheran Church 26160.00

Ritz Camera Centers 159.69

Michael Schuneman 8098.80

Kenneth Shultz 16696.00

Sprint Local Telecommunication 158.35

Dorothy Stuhr 338.00

The Hermes Family Trust 12303.00

University of Minnesota 730.12

US West Communications 1394.85

Ronald Yager 2037.12

Peter Ampe 3208.84

Mary Anderson 185.07

AT&T Wireless Services 142.02

Betmar Languages Inc 365.10

Buffalo Hospital 517.30

Careertrack 237.00

Community Untd Methodist Chu 2032.29

Computer Training International 838.50

Decorative Designs Inc 175.53

Emergitek Inc 7760.00

Fairway Construction Inc 26084.70

Gateway 2000 10155.86

H&H Sport Shop 152.00

Holiday 1550.35

Cheryl Klinger 100.00

Louies Sandblasting 308.00

Ralph Mack 20664.00

Marco Business Products 1565.17

Menards 259.32

Mid-America Business Systems 620.68

MN Department of Commerce 160.00

Mobil Oil Corporation 385.88

Jerry Neuhalfen 400.00

Northern States Power Co 914.08

Olympic Oil Co 130.86

Phillips Petroleum Co 778.27

James Praught 679.00

REM Health Inc 140.00

Marlene Rhodes 347.76

Ryan Motors Inc 679.41

Shadow Creek Corp. 213.00

Simonson Properties Co 13897.47

State of MN Intertech Group 1115.70

Tessman Seed Co Inc 513.59

Uniforms Unlimited 3262.46

University of MN Stearns Cty 1467.50

West Photo 475.07

Zack's Inc 852.00

41 payments less than $100 1963.32

Final Total $220,955.03

The meeting adjourned at 10:08 a.m.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator

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