Wright County Board Minutes

JUNE 30, 1998

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

The minutes of 6-23-98 were approved on a motion made by Jude, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consideration #6, "Solid Waste Task Force Meeting" (Jude). Russek moved to approve the Agenda as amended, seconded by Mattson, carried 5-0.

Petitions were accepted to the Consent Agenda as follows: Item C1, "Liquor License, Silver Springs Golf Course" (Groshens); Item C2, "Liquor License, Monte Club" (Groshens); Item C3, "Off-Sale Beer License, Monte Club" (Groshens). Jude referenced Item E3, "Acknowledge Donation of $250 to Wright County Sheriff's Mounted Patrol From Clearwater Legion Club" and thanked them for their donation. Russek removed Item A4, "1997-98 Annual Jail Inspection" for discussion. On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: L.Crawford, Ct. Admin.; T. Pippi, Sher./Corr.

2. 1998 Auction Receipts.

3. Approve and Authorize Signatures, Change Orders HS-2, $1,709, and PW-1, $6,214.

5. Claim, Briggs & Morgan, $3,183.11.

B. ASSESSOR

1. Approve Purchase, Ergonomic Modular Work Stations.

C. AUDITOR/TREASURER

1. Approve Claim, GE Capital, $222.59 (Human Services Center).

2. Liquor License, Silver Springs Golf Course. (Groshens)

3. Liquor License, Monte Club. (Groshens)

4. Off-Sale Beer License, Monte Club. (Groshens)

D. PLANNING & ZONING

1. Approve request to rezone approximately 5.5 acres from AG and S-2 to R-2 and S-2, John A. Hirsch (Victor Twp.).

E. SHERIFF

1. Acknowledge Resignation, David Hubbard, Juvenile Holdover Attendant, Eff. 7/11/98, and Authorize Replacement.

2. Acknowledge Appointment, Todd Merwin, Deputy Sheriff, Eff. 6-29-98.

3. Acknowledge Donation of $250 to Wright County Sheriff's Mounted Patrol From Clearwater Legion Club. Item A4, "1997-98 Annual Jail Inspection" was discussed. Sheriff Hozempa extended thanks to Gary Torfin, Korb Schwietering and the Jail Staff for achieving 100% of both the mandatory and non-mandatory standards during the recent inspection. Whenever 100% compliance is reached, the following year a jail inspection will not be completed. Russek moved to approve Item A4, seconded by Sawatzke, carried unanimously.

Darla Groshens, Auditor/Treasurer, requested that a Deferred Compensation Committee Meeting be set. Sawatzke moved to set the meeting for 7-8-98 at 10:30 a.m. Motion carried 5-0 on a second by Mattson.

On a motion by Jude, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.

Doug Gruber, Assessor, brought forth an abatement request for PID #213-100-231301, Charles Leininger, Sr. (Monticello Twp.). The property, consisting of 17.49 acres, is that of the former KMOM radio station and was operating under a conditional use permit in an Agricultural Zone. Leininger purchased the property in June, 1996 for $89,000. Leininger filed a tax court petition against the payable 1997 property taxes and a stipulated value was reached reducing the estimated market value from $126,700 to $100,700 and the property classification was changed from commercial to agricultural. The value on the property for the payable 1998 year is $126,700 and the value for the payable 1999 year is $105,600. Brian Asleson, Assistant County Attorney, sent a memorandum to Leininger indicating that he would need to file a petition in tax court to appeal the 1998 payable value. This was not completed by Leininger. Gruber stated the request is for an abatement of the 1998 taxes to the same level as agreed to for payable 1997. As abatements are discretionary, Gruber indicated that the request falls within state statute requirements. State tax court allows filing of a petition for one tax year at a time. At the recommendation of Gruber, Jude moved to approve the abatement, seconded by Sawatzke, carried unanimously.

On a motion by Mattson, second by Russek, roll call vote was unanimous to adopt Resolution #98-38 authorizing signatures on the 1999 Drug Task Force Grant Application.

On a motion by Mattson, second by Russek, all voted to set an MIS Steering Committee Meeting for 7-8-98 at 1:30 p.m. The agenda items will include: 1) 1999 Budget Proposal; 2) Additional computers for Human Services Center; 3) GIS Committee Minutes; 4) Web Site.

The Board reviewed a memorandum from Bill Swing, MIS Director, referencing approximately $7,500 in damages to the Public Works computer network and phone system which occurred as a result of a lightning strike on 6-18-98. The damages are not covered by the County's insurance or maintenance contracts. Direction was sought on payment of the claims. Jude moved to pay the claims out of the Public Works Budget, Building Improvement Line Item, seconded by Mattson, carried 5-0. The Board acknowledged this line item will reflect an overage.

Wayne Fingalson, Highway Engineer, requested approval of a Resolution of Final Acceptance and authorization for final payment ($25,719.75) for Contract 9802 (Aggregate Crushing and Stockpiling) to Fairway Construction, Inc. Russek moved to adopt Resolution #98-39, seconded by Mattson, carried 5-0 on a roll call vote. Jude said the County paid $1569.00 in sales tax on crushing costs, which the County would not have to pay if they had completed this on their own. He stated that AMC is working to remove duplicate taxes realized for labor services.

Fingalson requested approval of a Resolution of Final Acceptance and authorization for final payment ($80,049.13) to ASTECH Corp. for Contract 9803 (Bituminous Seal Coat Work). Russek moved to adopt Resolution #98-40, seconded by Mattson, carried 5-0 on a roll call vote. Fingalson stated there were some traffic control problems on CSAH 75. In next year's contract specifications, the language will address the importance of keeping short work zones.

Fingalson explained that as a recommendation of the Building Committee Of The Whole, he and Norman negotiated a contract with Oertel Architects for the Cokato Truck Station. A draft agreement was presented for approval using the design/build approach at a not-to-exceed fee of $7,000.00. Reference was made to page two of the agreement which specifies hourly rates for architectural services not covered in the agreement. Rose had concern with not having funds to cover the salt storage shed and roads with the 6,500 square foot building and hard construction costs of approximately $325,000.00. Fingalson said that based on data from the Auditor's Office, the amount transferred from the Capital Improvement Fund for this project was $350,000 not $325,000. He indicated that the Road and Bridge budget does have funds budgeted for the French Lake salt facility which could instead be used toward the Cokato salt facility. Fingalson stated that subject to Board approval, he intends to meet with Oertel as early as tomorrow to put together performance specifications. A bid letting date would be set by the Board. He anticipated supplying the Board with a budgetary sketch and the Board could determine how to proceed based on the information. Rose pointed out that the Agreement does not call for any follow up by the Architect. Fingalson stated that he and Steve Meyer would oversee the project. Mattson moved to approve the Agreement, seconded by Russek, carried 5-0.

At 9:30 a.m., Rose closed the bidding process for the CSAH 19 project (Contract 9806) between Hanover and St. Michael. As this is a Federal project, State approval is required. This project also includes an alternate for the St. Michael storm sewer work. Three addendums were included with this bid process. On a motion by Jude, second by Russek, all voted to lay the bids over for one week. The bids submitted were as follows:

Name of Bidder, Base Bid, Base Bid + Alternate Bid, Bond Included

Buffalo Bituminous, Inc. (Buffalo), $1,970,086.19, $1,997,806.19, Yes

Duininck Bros., Inc. (Prinsburg), $2,042,212.66, $2,081,813.11, Yes

AMC provided a notice on the Midwest Conference of Counties being held August 26-28, 1998 in Milwaukee, Wisconsin. The consensus was to bring this issue back before the Board if anyone is interested in attending.

Norman received a request from Lillian Wodtke on extending the closing date on her property from 2/20/2001 to 7/1/2004. The original specifications call for the balance ($86,500) to be due on 2/20/2001. Norman will verify the location of the earnest money ($5000). Jude offered the suggestion of a one-year extendible contract. Russek moved to refer this issue to the Building Committee, seconded by Sawatzke, carried 5-0. On a motion by Mattson, second by Jude, all voted to schedule a Building Committee meeting for 7-8-98 at 3:00 p.m.

Jude moved to request that a Solid Waste Task Force Meeting be called to discuss recycling materials, hours of service and companies interested in using the facility. Motion carried 5-0 on a second by Sawatzke. Rose stated that those serving on the Committee should be contacted to verify their interest in serving on the Committee so a full compliment of people do attend the meeting.

The meeting recessed at 9:53 a.m. and reconvened at 10:00 a.m.

Rose closed the bid process for the Roof Repairs for the Human Services Center. The following bids were received:

Name of Bidder, Total Bid, Bid Bond, Addendum

John A. Dalsin & Son Inc. (Minneapolis), $120,300.00,None, Yes

McDowall Co. (St. Cloud), $59,852.00 Yes, No

B & B Sheet Metal and Roofing (Buffalo), $69,940.00, Yes, Yes

Craig Hayes, Purchasing Agent, stated a pre-bid conference was held with bidders covering the work specifications. Specifications were for 20-year roofing material. Mattson moved to lay the bids over with a recommendation being brought to the next County Board meeting, seconded by Jude. In reference to the bid from McDowall, Hayes is to research whether a bid should be rejected if the addendum is not signed and whether the bid amount includes the addendum. Motion carried 5-0.

Bills Approved

Advanced Graphic Systems Inc 394.50

Albinson, Inc. 2889.89

Astech 80049.13

AT&T Wireless Services 206.15

Baers Body Shop 116.80

Bob Barker Co 222.88

Boyer Truck Parts 200.07

C&H Distributors 146.18

Chamberlain Oil Co 1120.73

City Clearwater 1547.75

Computer Training International 2975.73

CPS Technology Solutions 260.50

Decorative Designs Inc 167.18

Fairway Construction inc 15719.75

Force America Inc 684.89

Gateway 2000 3652.00

Greenview Inc 540.80

Holiday Inn-Detroit Lakes 270.08

Industrial Supply Co 429.16

Koch Materials Co 1144.16

Lakeland Transmission 952.25

Lawson Products, Inc 664.94

Frank Madden & Associates 445.50

Matco Tools 124.55

Meridian Aggregates Midwest 1210.75

Mid-Minnesota Hot Mix Inc 368.78

Miracle Recreation Equipment 189.52

MN CVSO Secretaries Assn 134.00

Morries Buffalo Ford Mercury 268.25

Mumford Sanitation 115.64

Martha Munsterteiger 958.50

Ross Norman 100.00

Office Depot 2256.97

Performance Office Papers 894.62

RDO Equipment Co 5325.00

Royal Tire-St Cloud 1385.91

Streichers 1936.17

Total Printing 1248.12

Tri-Co Tree Movers 130.00

Trueman Welters, Inc 319.79

Venture Graphic Products Corp 100.12

Walmart Store 01-1577 250.71

City Waverly 1045.00

Wright County Sheriff 2860.75

Wright Lumber & MIllwork Inc 155.91

Airtouch Cellular 370.89

AMI Imaging Systems Inc 683.12

AT&T 1079.98

Badger Truck Refrigeration 1482.11

Bankers Advertising Co 237.15

Bowman Distribution 203.37

Braun Intertec 869.04

Central Glass 1163.71

Clearwater Ashland 119.81

Comp USA Inc 187.42

Contech Construction Product 955.56

CT Farm & Country 119.17

EPA Audio Visual Inc 119.44

Bridget Falbo 664.97

Franz Eng. Reproduction 1319.47

GE Capital INfo Tech Solutions 1019.22

Hillyard Floor Care Supply 332.75

Imation Customer Support Techn 490.00

Interstate Bearing 258.75

Lake Region Coop OIl 14462.81

Marcia Lantto 163.34

Kimberly Leclaire 245.70

Marco Business Products 296.40

Medtox Laboratories 230.00

Metro Commercial Service 577.80

Minnesota Elevator Inc 311.55

MN Counties Computer Co-op 2736.85

Dennis Moeller 135.22

MTI Distributing Co 216.61

Munson Lakes Nutrition 150.81

National Camera Exchange 150.00

Northern States Power Co 960.50

WH Penney Co Inc 1363.20

Phillips Petroleum Co 164.55

Roberg Product Inc 538.70

S & T Office Products Inc 206.33

Superior Service - Central MN 786.99

Transilwrap Company Inc 539.09

Trophies Plus 114.96

University of Minnesota 11824.36

Viking Coca-Cola Bottling Co 114.00

Harry Walsh 800.00

Weather Watch Inc 1920.00

Wright Hennepin Electric 4214.73

WSB & Associates Inc 594.00

44 payments less than $100 2,456.02

Final Total $201,529.63

The meeting adjourned at 10:08 a.m.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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