Wright County Board Minutes

July 7, 1998

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

The minutes of 6-30-98 were approved on a motion made by Jude, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Assessor, Item #3, Assessment Contract From Buffalo Township (Gruber); Item for Consideration #8, "Law Library Location" (Mattson), #9, Additional Meeting Dates (Rose).

Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried 5-0.

The Consent Agenda was reviewed. Rose requested that Item A2, "Meeting Notice, Final Inspection For Substantial Completion, Final Mechanical Inspection, Human Services Center, 7/9/98 @ 8:00 A.M.", and Item A3, "Meeting Notice, Final Inspection, Electrical, Human Services Center, 7/13/98 @ 10:00 A.M." be removed for discussion under Items For Consideration, Item 9. "Additional Meeting Dates (Rose)". On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Hermanson, Sher.; P. Atkins, T. Waldron, Hwy.

2. O/T Report, Period Ending 6-26-98.

B. AUDITOR/TREASURER

1. Approve Claim, Otto Assoc., $100.50 (Public Works).

2. Approve Tobacco License, Red Vest Inc. (Rockford City).

C. PLANNING & ZONING

1. Refer Legal Action to County Attorney's Office For Henry Albers (Southside Twp.), And Neil Christopherson (Rockford Twp.). Norman introduced Ken Johnson. His company has been hired to perform County Ag Inspector services for the remainder of 1998 and 1999. His background includes serving as contract Ag Inspector for Carver County. Johnson updated the Board on the current status of weed control, etc. along with a review of his work philosophy. Norman stated a letter has been sent to all Cities and Townships notifying them of Johnson's appointment.

Norman introduced Marc Mattice, the new Parks Administrator effective July 6, 1998. He holds a Bachelor of Science degree from Mankato and was previously employed as Park and Recreation Program Supervisor for the City of New Ulm. Mattice reported his first day was spent in orientation, meeting his staff, and touring some of the parks. Norman publicly recognized the outstanding job done by Ralph Borell during the vacancy period. A letter of acknowledgment will be written by the Board Chair.

The claims listing was reviewed. Jude mentioned the claim on page 8, Shoplifters Alternatives, $992.41 for Home Study Kits. Jude questioned whether the claim on page 10, Briggs & Morgan, $3,183.11 was a duplication from last week's claim listing. Sawatzke clarified the approval given at the 06-30-98 Board Meeting was for claim submittal, whereas approval on the claim listing will authorize payment. Mattson moved to approve the claims as listed in the abstract, subject to audit. Russek seconded and the motion carried 5-0.

Groshens read the Emergency Board Meeting Minutes of 07-01-98, summarized as follows: Rose called the meeting to order at 11:00 A.M. with Rose, Mattson, and Russek in attendance. Mattson moved to approve the liquor license for the Sundown Saloon, with a second by Russek. Motion carried 3-0. Meeting was adjourned at 11:01 A.M. Russek moved to approve the minutes as read, seconded by Mattson. Mattson expressed concern over the emergency meeting and recommended this be the last time liquor licenses be approved in this manner. Sawatzke stated he agreed with Mattson that in the future they be considered only at a regular Board Meeting, and questioned the possibility of assessing a fee for emergency meetings. Jude stated he has talked with the County Attorney regarding the possibility that any new liquor licenses require Board approval. Authority for renewal of licenses would be delegated to the Auditor/Treasurer as long as there has not been any infractions of the licensure. Groshens stated the July 1 approval deadline is outside County control and additional approvals are needed beyond the County Board for licensure. Norman stated he would like a response from the County Attorney regarding assessing a fee for emergency Board Meetings in addition to delegation of authority. Motion to approve the minutes carried 3-0 with Jude and Sawatzke abstaining.

Doug Gruber, Assessor, reported the State Board of Equalization showed no changes for the 1998 assessment which is the third time in four years that the County has not had any State Board changes. He acknowledged the diligence and quality of his staff as well as the local contract assessors for this achievement.

Gruber requested approval of the 1999 assessment rates for contracted districts. All of the proposed rates are increased by $.25 per parcel with the exception of Waverly which has a proposed increase of $ .50. The intent is for Waverly rates to eventually be the same as other contracted cities. Township rates are somewhat lower due to more bare land parcels. The proposed rates are competitive with those charged by local assessors. Russek expressed concern that cities/townships receive the least tax dollars and have to contract for assessments while school districts receive two-thirds of the taxes and are not charged, and questioned whether how it is done is covered by State statute. Gruber clarified that the County Board has authority to determine if assessment is done by the County, totally by local assessors, or a combination of County and local assessors which is the case in Wright County. Due to licensure requirements it is increasingly difficult to get local assessors. Motion by Jude, second by Russek to approve the proposed 1999 assessment rates. Motion carried 5-0.

Gruber requested approval for an Assessment Contract from Buffalo Township. This has been done on a contract basis in the past. They have not received a formal bid from a local assessor and are interested in contracting with the County. Motion by Russek, second by Sawatzke to approve the assessment at the township rate. Motion carried 5-0.

Norman referenced that at the time bids were received McDowall, Inc., St. Cloud did not include the addendum, however, it was faxed later the same day. The Attorney's Office has clarified there is not a problem in accepting the low bid from McDowall with the faxed addendum. Sawatzke moved to award the bid to McDowall, Inc., St. Cloud, in the amount of $59,852, funded from Site Improvement, and for Scott Builders to oversee the project. Seconded by Mattson, carried 5-0.

Wayne Fingalson, Highway Engineer, referenced Resolution No. 92-29 of May 13, 1997 identifying deficient bridges in the County which are a high priority for replacement within the next five years. Middleville Township has indicated a desire to proceed with the replacement of Bridge L8125 crossing the North Fork of the Crow River on Keats Avenue, but were not included in the listing in Resolution #97-29. A resolution adopted on 5/12/98 of prioritization for bridge construction included Bridge L8125 as Priority No. 4 on the Township/City Bridge List. The estimated project cost of the replacement for L8125 is $225,000, and State Transportation Bond Funds of approximately $150,000 to supplement Town Bridge Funds may be needed. Design and contract documents for this bridge will proceed immediately after being notified that funds are available in order to permit construction to take place within one year of notification. Mattson moved to adopt Resolution #98-41 identifying Bridge L8125 in Middleville Township as a deficient bridge for replacement, seconded by Russek, roll call vote carried 5-0.

Fingalson presented a draft resolution revoking a portion of County State Aid Highway No. 53 in the City of Cokato. Officials from the City of Cokato are in agreement that this portion of roadway will better serve as a part of their local street system and is not a functional part of Wright County's State Aid Highway System. They will address the issue at the 7/13/98 City Council Meeting. Mattson moved to adopt Resolution #98-42 revoking the CSAH 53 segment in Cokato, seconded by Jude, roll call vote carried 5-0.

Fingalson requested approval to award Contract 9806 (S.P. 86-619-19) to Buffalo Bituminous, Inc. at base bid of $1,970,086.19 contingent upon EEO approval from MnDOT. The City of St. Michael has decided not to accept the alternate. The start date would be eight days after the contract award date with a projected Fall completion date. Russek moved to award Contract 9806 to Buffalo Bituminous contingent upon EEO approval, seconded by Mattson, motion carried 5-0.

Fingalson referenced an Ag and Transportation Meeting on 7/13/98 as an opportunity for overview of T21 - 6 year federal funding. The Board expressed interest, but are unable to attend due to prior schedule commitments.

Norman presented a draft response from the Wright County Board of Commissioners supporting MnDNR-LCMR (Legislative Commission on Minnesota Resources) 1999 Proposal Managing Urban Sprawl Impacts Outside the Metro Area. The draft letter was written by Tom Salkowski, Planning & Zoning Administrator, supporting grant application for the DNR to work with local government to improve water quality in watershed areas. Sawatzke moved to authorize signature by the Board Chair in support of the proposal to work with the DNR, seconded by Mattson, motion carried 5-0.

Authorization to attend "Collar Counties" Meeting, 7/13/98 at AMC was approved at a prior Board Meeting. Jude will attend as the Wright County representative, with possible attendance also by Sawatzke and Salkowski.

Norman presented a request to renew the lease agreement with the Minnesota Department of Public Safety for the Drivers Testing Room for 7/1/98 - 6/30/2001 with a one year option to extend. Prior to signature a correction will be requested to the gross rental fee from $9.50 to $10.50 per square foot. Sawatzke moved to adopt Resolution #98-43 renewing the lease agreement at $10.50 per square foot, seconded by Mattson, motion carried on a roll call vote of 5-0.

Norman requested the Orderly Annexation Agreement Between City of Clearwater and Clearwater Township be laid over until 7/14/98. Motion by Jude, second by Sawatzke to lay over, motion carried 5-0.

A Building Committee Of The Whole meeting was held on June 30, 1998. A summary of the minutes follows.

Project Update. Carpet installation is to begin 6/30. A Pre-construction Conference Meeting will be set in the near future for the Public Works project. A final inspection for substantial completion will be conducted 7/9/98 at 8:00 A.M. Final mechanical inspection is also scheduled for 7/9/98 at 8:00 A.M. Final electrical inspection is scheduled for 7/13/98 at 10:00 A.M. A listing of items to be removed from Public Works prior to demolition will be provided to the contractor. A quote is to be obtained for electrostatic paint for existing toilet partitions. A quote of $2,745 has been received from Wright/Hennepin for security system monitoring. The County will receive an Owners/Operators Manual at the closeout of the Human Services Center project including updated drawings, warranty documents, and training on operating systems. A Disaster Plan for the Human Services Center facility will be developed.

Schedule Update. There have been no additional schedule changes. Public Works is scheduled to move July 23 and 24. Demolition at Public Works is projected to begin July 28 following asbestos removal.

Voice/Date. Phone upgrade is scheduled to take place 7/1/98 with phone service to the Courthouse out between 5:00 P.M. - 10:00 P.M. This has been coordinated with the Sheriff's Office. The speaker installation date will be moved up. Concern was expressed regarding demolition around cable/wire areas.

Annex Building Plan/Timetable. Support was given to approve the lease agreement renewal from the State for the drivers testing room on a square footage basis. Norman and Elmquist will develop space plan options with input from Department Heads.

Architect Review. Randy Engel, Buetow & Assoc., reviewed the architect's handling of contractor submittals. In regard to change requests to the architect during the move-in period, the Committee is to be informed of any cost items. Consensus was that furnishings and equipment meet the County's needs for office function rather than individual employee preference. Engel reported he has spent 256 hours on the project over the past 16 weeks and is willing to provide additional service beyond the contract if needed. The Committee felt their concerns have primarily dealt with miscommunication issues between various parties involved in the project which may have resulted in delays.

Other. Parking lot work at the Human Services Center will not be completed prior to the Public Works move. A designated female restroom will not be available during the construction period at the Public Works site.

Policy RE: Use of Building On Weekends. Committee consensus was to proceed with the Parenting Through Divorce Program as scheduled with any problems to be reported to Norman.

Jude moved to approve the minutes, seconded by Russek, carried 5-0.

A request has been received from WCCA (Wright County Community Action) to appoint a Public Sector Representative to replace Mr. Mark Ourada whose term on the WCCA Board of Directors has ended. A recommendation to appoint Mr. Tony Onnen, former State Representative, has been received. The Board acknowledged the difficulty of recruiting for public sector vacancies and reaffirmed their commitment in attempting to recruit elected officials in the future for various appointments. Mattson moved to appoint Tony Onnen contingent upon his acceptance, seconded by Jude, carried 5-0.

Motion by Mattson to refer discussion on possible relocation of the Law Library to Building Committee, seconded by Jude, motion carried 5-0.

In reference to the meeting notice on 7/9/98 at 8:00 A.M., Final Inspection For Substantial Completion, and Final Mechanical Inspection; and the 7/13/98 Final Electrical Inspection at 10:00 A.M. the architect, owner's representative, and contractor will be on site during the inspections. Norman clarified the inspection on the 9th is anticipated to last approximately six hours and that Buskey and Hayes would also be present part of the time. Sawatzke moved to authorize attendance on both inspection dates as schedules permit, seconded by Russek, carried 5-0.

Bills Approved

Active Logic Corporation 1220.00

Airtouch Cellular 1475.32

Beaudry Propane Inc 1256.16

Betmar Languages Inc 150.30

Cellular 2000 of St. Cloud 374.44

Consolidated Container Corp 1634.78

ESI Communications Inc 348.51

GE Capital Info Tech Solutions 892.47

Douglas Gruber 123.38

International Community Correct 165.00

Liefert Trucking 150.00

Marco Business Products 6359.20

Anne Mohaupt 130.51

Office Depot 1098.32

Reentry Services Inc 578.55

Retrofit Recycling Inc 521.01

Shoplifters Alternatives 992.41

St. Cloud Times 169.00

Total Printing 175.73

Worth Drapery & Blinds 457.80

Airgas 2789.66

Kathleen Bakeberg 166.03

Rebecca Benoit 100.00

Briggs & Morgan 3183.11

Central Lock & Safe 151.50

East Central Regional Juvenile 9513.75

Gateway 2000 3250.00

Janet Gholson 389.05

Hillyard Floor Care Supply 315.79

Lakedale Telephone Co 116.15

Maple Lake Lumber Co 965.14

Minnegasco 308.85

Monticello Times 210.92

Otto Associates 100.50

Research & Information Tech 259.10

Sherwin Williams 446.69

Sprint 101.00

Star Tribune 104.00

Woodland Township 428.05

Zep Manufacturing Co 178.45

39 payments less than $100 1687.71

Final Total $43,038.34

The meeting adjourned at 9:57 A.M.

Judie Rose, Chairperson

ATTEST:

Richard W. Norman

County Coordinator

Published in the Howard Lake Herald, Aug. 3, 1998.


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