Wright County Board Minutes

July 11, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 7-11-00 as presented, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item D5, "Authorization To Advertise For Clearwater Watershed District Board Of Directors" (Gruber); Consent Agenda Item F6, "Allow Corrections Officer Barth Kothman To Rescind Resignation & Reinstate Kothman As A Corrections Officer" (Norman). Russek moved to approve the Agenda, seconded by Sawatzke, carried unanimously.

The Consent Agenda was discussed. Sawatzke referenced Item B1, "Refer Installation Of Telephone Line Jack For ATM Machine In The Courthouse to Communications Committee." He questioned whether this is the same request presented by Employee Enhancement several years ago that was studied and found to be financially implausible.

Gerry Kritzeck, Assessor, indicated that the request involves obtaining an ATM machine through private enterprise. A monthly fee would not be assessed, but the County would be required to install a phone jack and pay a maintenance fee. Sawatzke requested that past discussions in this regard be forwarded to the Communications Committee for review of this subject. On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: L. Crawford, J. Gordon, R. Linder, M. Loken, J. Merritt, Ct. Admin.; R. Erickson, T. Waldron, Hwy.; C. Nelson, MIS.

2. Refer Request From Wayne Fingalson For Reserved Parking Space At Courthouse To The Building Committee.

3. Request Approval To Obtain Quotes For Waterproofing Lower Levels, Northside Annex & Courts.

4. Claim, Frank Madden, $3,947.15.

5. O/T Report, Period Ending 6-23-00.

B. ASSESSOR

1. Refer Installation Of Telephone Line Jack For ATM Machine In The Courthouse to Communications Committee.

C. ATTORNEY

1. Authorize Signatures On Quit Claim Deed From County To David W. Wilkie & Diane K. Wilkie.

D. AUDITOR/TREASURER

1. Claim, Scott Builders, $1,175.00 (Fund 34, June Consulting).

2. Annual On Sale Beer License, "Osowski's Flea Market," Monticello Township.

3. Annual On/Off Sale Beer License, "Olson's Campground," Silver Creek Township.

4. Tobacco License, "F&F Food Mart," Otsego City.

5. Authorization To Advertise For Clearwater Watershed District Board Of Directors.

E. HIGHWAY

1.Accept Resignation, Mark Kaufman, Mechanic, Eff. 7-13-00 & Authorize Replacement.

2. Distribution of 1999 Annual Report.

F. SHERIFF

1. Acknowledge Appointment, Kelly Preston, Communications Officer, Eff. 7-5-00 (Step 1).

2. Acknowledge Resignation, Sam Glucklich, Deputy, Eff. 7-16-00 & Authorize Replacement.

3. Acknowledge Resignation, Scott Wellsted, Deputy, Eff. 7-06-00 & Authorize Replacement.

4. Request to Combine Two Half-Time Juvenile Holdover Attendant Positions Into One Full-time Position.

5. Approve Sale of New Dodge Truck To Rockford Township for $23,295.05.

6. Allow Corrections Officer Barth Kothman To Rescind Resignation & Reinstate Kothman As A Corrections Officer.

Gerry Kritzeck, Assessor, introduced Jim Borett. Borett was hired on 6-26-00 as a Property Appraiser and previously worked for Todd County.

Doug Gruber, Auditor/Treasurer, requested approval of the May Revenue & Expense Report previously distributed. Mattson referenced page 18 and the increasing food percentage costs (64%) for the Jail.

Russek responded that this may be due to the increased inmate costs associated with the Jail being at full capacity much of the time. Jude moved to acknowledge the May Revenue/Expense Report, seconded by Eichelberg, carried 5-0.

Gruber presented a draft resolution relating to the annual audit for fixed assets. This is one item which the State has made reference to in past audit years. With new regulations, most counties are making an adjustment on what is reported for fixed assets. On a motion by Russek, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #00-35: WRIGHT COUNTY FIXED ASSETS POLICY AMENDMENT

Whereas, Wright County tracks all capital expenditures made by all departments in excess of $500.00 for additions to the General Fixed Asset Account Group, as reported in financial statement presentations, and

Whereas, the Government Accounting Standards Board has currently issued a new pronouncement (GASB 34), in which they require depreciation of fixed assets in future years, and

Whereas, with the increased volume in calculations comes increased cost in recording and tracking these items, and

Whereas, the State Auditor's with concurrence with county staff believe that the costs of tracking these items have risen to a point where they are exceeding any benefit derived, and have suggested that Wright County increase the current threshold for recording any single fixed asset item.

Therefore, Be It Resolved, that Wright County will raise the level of reporting fixed assets for financial statement presentation to $2,500.00 for any single item, having a useful life of at least two years following the date of acquisition.

All other assets may be recorded upon the discretion of the department head for control purposes, however, no value will be reported in the General Fixed Asset Account Group, as reported in the financial statements.

The claims listing was reviewed. Mattson questioned a claim on page 13, On Site Monitoring ($3,400). Mike MacMillan, Court Services Director, stated that the company performs monitoring for the conditional release program.

The rate is $7/day for each person monitored. Grant funds are used to offset a portion of these costs. Mattson questioned a claim on page 19 to Superior Landfill.

Richard Norman, County Coordinator, stated this would be for the Public Works site. Outlying shops are listed separately under Mumford. Jude moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Russek.

Mike MacMillan, Court Services Director, stated that the County Board granted approval last November to pursue a grant from the MN Department of Economic Security for funds as part of the MN Juvenile Accountability Incentive Block Grant.

The request today is to authorize signatures on the grant documents. Wright County would receive $27,048 ($3,005 match) which will be used for an Intensive Aftercare Agent.

The agent would work directly with the offenders in an effort to reduce recidivism and to reduce the number of repeat out-of-home placements for juvenile offenders. Currently, these individuals are not highly supervised.

The MN Workforce Center is simultaneously applying for a grant for a position to work with the Intensive Aftercare Agent in job training skills and job placement.

The position will be from September 2000-September 2001 at which time the County will apply for grant funds. Fifty percent reimbursement from the Department of Corrections will be applied for if the position is not grant funded for budget year 2002.

The County Board discussed the timeliness of this request in relation to the upcoming budget process. When questioned, MacMillan stated that this is the highest juvenile priority for his department at this time. The Court Services budget request for 2001 reflects this and a request to fund the position for the last four months of 2001.

In response to a question by Jude, Norman indicated that the figures in the grant documents represent the salary and fringe benefits for the position but there may be other costs associated with hiring the person. It was the consensus of the Board that the documents should be signed as the request was presented and approved in November, 1999. Jude moved to authorize signatures on the grant documents, seconded by Eichelberg, carried 5-0.

Brian Asleson, Assistant County Attorney, said that in January, 2000, the County Board approved a Joint Powers Agreement to transfer or share the Comprehensive Local Water Management planning with the SWCD Board.

Part of the agreement was for the WMTF and SWCD to examine the structure and bylaws of the WMTF. Changes would require approval of the SWCD Board and County Board. The proposed change recommended by the WMTF involves replacing an agri-business representative with a "city administrator, city planner, or other person with experience in real estate development issues."

The proposed change was approved by the SWCD Board. Jude moved to adopt the recommended bylaw changes as presented, seconded by Eichelberg. In response to a question by Sawatzke, Russek explained that the bylaws are not part of the Water Management Plan.

Changes to the Plan require a public hearing but it was felt that bylaw changes would not require a hearing. The consensus was that the motion should stand and it can be corrected if needed. Norman pointed out that most cities do not have city planners on staff and use a consulting firm for this purpose.

These consultants may not necessarily be residents of Wright County. Sawatzke noted that the bylaws require the member to be a resident of Wright County. The motion carried 5-0. The change follows:

The total number of Task Force Members shall equal nine (9) unless the by-laws are modified accordingly. All Task Force members must be approved by the Wright County Board of Commissioners.

Seven (7) Task Force members shall each represent one of the following groups or organizations: Wright County Sportsman Federation; Wright County Federation of Lake Associations, Wright Soil and Water Conservation District; Wright County Association of Townships; Wright County Mayors' Association; Wright County Board of Commissioners; and a city administrator, city planner, or other person with experience in real estate development issues.

Two (2) Task Force members shall be appointed as citizens-at-large.

Wayne Fingalson, Highway Engineer, requested approval of a resolution authorizing the County to enter into Pavement Rating Agreement No. 805-26-P with the State of MN, Dept. of Transportation.

Bill Swing, MIS Director, endorsed the project as a significant part of the computerized system for the Highway Department, enabling them to graphically plot the roads falling within certain criteria. A video camera is mounted on the vehicle and road pavement information (pavement surface and rideability) is transferred to the computer. Estimated cost is $11,000.

In anticipation of the work, Fingalson budgeted for this in the 2000 budget. On a motion by Russek, second by Sawatzke, roll call voted carried 5-0 to adopt Resolution #00-36 authorizing signatures on the Agreement.

A Parks Committee Of The Whole meeting was held on 6-27-00. Sawatzke moved to approve the minutes, seconded by Russek, carried unanimously. A summary of the minutes follows:

Infrastructure Concerns: An outline of existing infrastructure concerns was reviewed. Grant monies are available for new buildings but not maintenance of existing structures. The Parks Commission felt the following items were the top priorities in the listing:

Existing Infrastructure in need of repair, Comfort Station at Collinwood, Estimate Cost of Improvement (1999 figures), $175,000; Existing Infrastructure in need of repair, Septic System at Schroeder Park, Estimate Cost of Improvement (1999 figures), $50,000.

Existing Infrastructure in need of repair, Parking Area at Schroeder Park, Estimate Cost of Improvement (1999 figures), $54,000; Existing Infrastructure in need of repair, Comfort Stations at Schroeder, Estimate Cost of Improvement (1999 figures), $50,000; Existing Infrastructure in need of repair, Day Use Bathroom at Collinwood, Estimate Cost of Improvement (1999 figures), $15,000.

The Parks Administrator indicated that the Comfort Station at Collinwood Park needs prompt attention. Other more urgent concerns are the Septic System at Schroeder Park and the Play Structure at Otsego.

Funding Sources: The Parks Administrator requested to annually place funds in a Parks Capital Improvement account to make repairs to those items on the list the Committee reviewed. There is currently $25,000 in the Parks Department line item #6615 (used to fund grant matches).

Fund 6605, Site Improvements, has approximately $20,000 remaining for maintenance. The consensus of the Board was to authorize use of these funds toward the project for the Comfort Station at Collinwood Park and to authorize Mattice to work with an architect to obtain a preliminary plan and cost estimate.

A bid opening will be held in late August or early September with anticipation that the work will be completed this fall. Additional funding for future repairs will also be requested as part of the annual budget process.

Staffing: Discussion involved a possible future staffing scenario involving Park Rangers, decreasing the contract with Greenview and eliminating the contract with the Sheriff's Department for patrol. No action was taken on this issue.

A Labor/Management Loss Control meeting was held on 6-28-00. Eichelberg moved to approve the minutes, seconded by Jude, carried 5-0. A summary of the minutes follows:

Wright County 1999 Safety Report: A summary of the 1999 Accident/Incident Report reflects 11 of the 49 incidents involved employees falling. Typically these occurred with employees proceeding to and from their vehicles during winter months and falling on ice.

The total of 49 incidents has been determined to be a good reflection on the safety program in Wright County. The County's 28 Workers' Compensation claims were discussed. Three of the County's top repetitive motion injuries will cost workers' compensation an anticipated total of $25,325.40.

The importance of supervisors and department heads being proactive in providing employees with ergonomic equipment was stressed. Ergonomic training has been provided to all employees.

Establish Goals for Year 2000/Discuss Long Term Goals: The Committee set a year 2000 goal to provide the following training to employees (not including department specific training): Sexual Harassment, Injury by Falls, Office Ergonomics, Defensive Driving, AWAIR-Right to Know, Emergency Procedures, Bloodborne Pathogens, CPR/First Aid. Discussion also involved including a safety article in the Communicator Newsletter.

Review the Wright County Foot Protection Policy: The County currently reimburses employees $80 towards the purchase of steel toe boots. The Administration Department will complete a survey among counties and will determine at that time whether the amount reimbursed was appropriate and if policy revisions should be made to address seasonal employees being reimbursed for steel toe boots.

Upcoming Training: Bloodborne Pathogens training will be held on 7-19-00 at 10:30 a.m. (Courthouse Community Room) and 2:00 p.m. (Human Services Center Conference Room 127).

A Negotiation Committee meeting was held on 6-28-00. On a motion by Russek, second by Jude, all voted to approve the minutes as presented:

Discuss, Staff Vacancy, Sheriff Department. Miller presented a proposed reorganization of the administrative/supervisory structure in his department (Attached). He stated that this will give him more flexibility without a negative impact on the current budget. After lengthy discussion the following is recommended:

A. Approve the reorganization plan.

B. Approve promotion of two Sergeants to Lieutenants; backfill only one position. The promotions will be handled the same way as when Scott Halonen was promoted.

C. Authorize promoting a Lieutenant to Captain effective October 31, 2000, Step "F" on the Salary Schedule.

D. Do not reopen contract negotiations to change anniversary dates.

A Personnel Committee meeting was held on 6-28-00. On a motion by Eichelberg, second by Sawatzke, all voted to approve the minutes as presented:

Performance Appraisal, Marc Mattice, Parks Administrator. Based on Four performance appraisals submitted the Committee recommends an overall rating of "Superior."

A Ways & Means Committee meeting was held on 6-28-00. On a motion by Jude, second by Russek, all voted to approve the minutes as presented:

Request From Dan Kellas For Land Exchange. Mattice explained that in 1987 Kellas donated 2.4 acres of land behind his home which adjoins Montissippi Park.

He is requesting a land swap so that he can have enough room on his property to build a garage. He is willing to pay up to $3,000 for the land and survey work. Asleson stated that according to statutes we have to advertise the sale of surplus park property.

A legal description will have to be developed by Jerry Uhde and we must advertise for two weeks in the Howard Lake Herald. We can set a minimum sale price for the land. Recommendation: Request that Uhde develop a legal description, set a minimum sale price of $3,000, and advertise the sale of the property.

Role Of Planning & Zoning For Fair Board Projects. Asleson stated that upon further review of statutes it is his opinion that only first and second class cities are exempt from the building code clause.

Therefore, we are not exempt from city building codes at the Fair Grounds. Agriculture buildings at the Fair Grounds remain exempt. Recommendation: Asleson will write a letter to the City of Howard Lake after the County Board meets.

Video Tape Board Meetings. Hayes received a quote from EPA Audio Visual, Inc., for $27,759. This would include three cameras; one focused on the podium and two on the Board. Another option is to buy a camcorder, tripod, and VCR for $1,474.00. This would just be focused on the Board. Recommendation: Purchase the equipment for $1,474.00. Fund out of Budget 820, Site Improvements.

On a motion by Jude, second by Russek, roll call vote carried 5-0 to adopt Resolution #00-37 approving the Charitable Gambling Application and waiving the 30-day waiting period submitted by the Rivers of Hope (Monticello Township).

Norman stated that the closing on the property located at 107 1st Ave. NW has been delayed until this week. The date to open quotes had previously been scheduled for 7-25-00. Due to the delay in closing, Norman requested that the date to open quotes be changed to 8-08-00. At Norman's request, Russek made a motion to move the date to open quotes to 8-08-00, seconded by Jude and carried 5-0.

Normally, the Board cancels a meeting when there are five Tuesdays in a month. As August has five Tuesdays, Norman requested that one of these dates be set aside for budget hearings. Eichelberg suggested canceling the Board meeting of September 5th and instead meet all Tuesdays in August. Norman will present a proposed schedule for budget hearings at the next County Board meeting.

Bills Approved

Albertville Body & Fender 267.33

American Business Forms 4803.13

American Institutional Supply 700.87

Ancom Technical Center 556.15

Annandale Rock Products 108.00

Apec Corporation 409.83

AT & T Wireless 169.16

George Bakeberg 427.50

Bob Barker Co 439.65

James Barthel 106.62

Lawrence Bauman 855.09

Bergerson-Caswell Inc 546.00

Best Inc 8252.21

Buffalo Clinic 114.00

Buffalo Country Inn 197.88

Rod Bunting 462.50

Case Credit 204.67

Casper Systems 2141.68

Cellular One 510.74

Cellular 2000 of St. Cloud 488.01

Central Lock & Safe 273.65

Aric Chaney 300.00

Clearwater Township 719.06

Climate Air 6950.00

City Cokato 200.00

Computer System Products Inc 1498.19

CPS Technology Solutions 110.00

DLR Group 235.00

Ralph Douglas 462.00

Dustcoating Inc 767.72

John Dziuk 431.70

Elmer Eichelberg 227.54

Dale Engel 240.56

Engineering Repro Systems 147.24

Facility Systems Inc 6143.99

Tom Feddema 119.35

Fisher Scientific 107.70

Flanagan Sales Inc 9283.00

Freestyle Sales Company, Inc 695.00

Gateway Companies Inc 4385.70

GE Capital Info Tech Solutions 3786.88

Gordys Foods 120.56

Douglas Gruber 869.65

GTE Midwest 115.42

H & H Sport Shop 441.98

Hance Locating Inc 661.79

Heart of the Lakes Pumping 479.75

Hegle Door Co 136.00

Robert Hiivala 107.08

Hillyard Floor Care Supply 1800.22

JLM Telecommunications 160.00

Paul Johnson 196.27

Bernard Kirscht 453.32

Klatt True Value Electric 109.38

Kolles Sand & Gravel Inc 197.00

Lakedale Telephone Company 420.50

Laplant Demo Inc 1133.00

Michael Laurent 109.33

Loberg Plumbing & Heating Inc 247.86

M-R Sign Company Inc 1170.31

Marco Business Products 3765.10

Martin-Mcallisters Consult 1522.50

The Metro Group Inc 2779.22

Minnesota Copy Systems 472.88

MN Counties Ins trust 5000.00

Monticello Times 556.60

Mount Olive PTO 700.00

Northern States Power Company 410.98

Northstar Repro Products Inc 961.72

Office Depot 1132.34

On Site Monitoring 3497.00

Performance Office Papers 563.31

Phillips Petroleum Company 118.80

Photo I 443.16

Pitney Bowes 160.55

Pres & News Publications 215.60

Reliant Energy Minnegasco 1257.64

Marlene Rhodes 309.30

City Rockford 775.31

Scenic Signs 141.20

Robert Schermann 470.28

Donald Schmidt 374.80

Scott Builders Inc 1175.00

Sherwin-Williams 1816.40

Silver Creek Township 1386.75

Sprint 157.06

St. Cloud Hospital 421.40

St. Cloud Medical Group PA 309.08

St. Cloud State University 178.00

State of MN Intertech Group 431.35

Superior FCR Landfill Inc 2251.30

Duane Swenson 148.49

T-P Little Acre Dairy Farm Inc 400.00

Teply Equipment Inc 2123.65

Tires Plus 366.25

Total Printing 759.61

Ultimate Office 144.83

University of Minnesota 310.00

Unlimited Electric Inc 1175.29

Verizon Wireless 1674.10

Viking Coca Cola Bottling Co 166.00

Marcy Walz 162.00

Waste Management TC West 148.99

Winsted Publishing Inc 227.23

Wright County Journal Press 218.40

Wright Hennepin Electric 536.92

Wright Lumber & Millwork Inc 298.29

David Zylstra 415.10

44 payments less than $100 $2,077.69

FINAL TOTAL $112,882.19

The meeting adjourned at 10:10 a.m.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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