Wright County Board Minutes

JULY 13, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 7-6-99 as presented, seconded by Jude, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6,

"Distribute June Revenue-Expenditure Guidelines" (Gruber). Russek moved to approve the Agenda as amended, seconded by Jude, carried 5-0.

The Consent Agenda was reviewed. Jude referenced Item A4, "Reappoint Laureen Bodin To Personnel Board Of Appeals, 3-Yr. Term To Expire 7/1/02." Although he did not have a problem with the reappointment, he suggested that the Board set term limits and have time to review appointments before they expire. On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: M. Frank, L. Serfling, C. Throndset, Atty; H. Engstrom, Hwy.; C. Nelson, MIS; T. Paumen-Hogrefe, Sher/Cr.

2. Claim, Madden, $5,521.50.

3. Semi-Annual Pymt., Midwest Forensic Pathology P.A., $48,750.00.

4. Reappoint Laureen Bodin To Personnel Board Of Appeals, 3-Yr. Term To Expire 7/1/02.

5. Refer To Building Committee Request To Replace Flooring, Sheriff Squad Room.

6. Refer Discussion Of City Contract Rates to W & M's Comm.

7. Set Closed Meeting, Labor Neg. Strategies, July 23rd, 9:00 A.M.

B. ASSESSOR

1. Refer To Personnel Committee Request To Reallocate Budgeted Personal Services Funds.

C. AUDITOR/TREASURER

1. Approve Tobacco Licenses: Holiday Stationstore 214 (Delano); American Legion Post 260 (Monticello); TNT's (South Haven).

D. HIGHWAY

1. Refer To Personnel Committee The Promotion Of Hans Engstrom To Highway Tech II.

2. Distribution Of 1998 Annual Report.

E. PLANNING & ZONING

1. Approve Request To Rezone 37 Acres From AG General To A/R Agricultural Residential, Thomas R. Nelson, (Silver Creek Twp.).

Doug Gruber, Auditor/Treasurer, presented a claim to Veit & Co., $24,297 (01-820-6859) for the Cokato Bakery demolition. The claim is for the amount of the original bid. Gruber spoke with the Cokato City Administrator and also viewed the property to make sure all was in order. Jude moved to approve payment of the claim, seconded by Russek, carried unanimously.

Gruber requested that the Communications Committee meeting scheduled for 7-14-99 at 10:30 A.M. be rescheduled. He was not aware a meeting had been set to discuss the US West Proposal-Antenna Lease. Gruber requested that the following items be added to the agenda: Revised Lakedale Link 911 Agreement; USLink Proposal; and Renewal of Maintenance Agreement for Phone System. On a motion by Mattson, second by Russek, all voted to cancel the 7-14-99 Communications Committee meeting and reschedule it for 7-28-99. The time will be determined by the County Coordinator as this is a normal Committee meeting date.

Correspondence was received from the City of Annandale requesting the County Board to waive the 30-day notice for the establishment of a new TIF District in Annandale. The City is working with Allina to expedite the process for ground breaking in late July or early August. Jude moved to waive the 30-day notice, seconded by Eichelberg, carried unanimously.

Gruber requested Board approval of a Registered Land Survey submitted by Otto Associates on behalf of Bridgeland Development. Tract A lies in Rockford Township and Tract B lies in the Rockford City. The property was split into two phases last Fall for residential development. The first phase has been platted and sold. The second is ready to be platted. On a motion by Russek, second by Mattson, roll call vote was unanimous to adopt Resolution #99-45 as follows: Contingent upon the subsequent approval of the municipalities of Rockford City and Rockford Township, the Wright County Board of Commissioners hereby grants approval of REGISTERED LAND SURVEY NO. 32 prepared by Otto Associates and submitted by Bridgeland Development Company, property described as: All that part of the SW1/4 of the SE1/4 of Section 30, Township 119, Range 24, lying northerly and easterly of the Crow River; with all outstanding taxes including current year having been paid, and green acre liability, if any, has been satisfied.

Gruber distributed the June Revenue/Expenditure Guidelines for review and approval at the next Board meeting.

On a motion by Jude, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Of The Whole meeting was held on 7-6-99. At today's meeting, Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0:

Project Update: Engel reported the Human Services punch list is complete with the exception of the mechanical O & M Manual which is one its way to him, and he will be reviewing the Public Works punch list this afternoon. Scott reported the pumps should be here in three weeks according to KUE; the sealer for the block should arrive today and be applied this week after cleaning. Norman distributed a memo from Mleziva requesting consideration for two items previously mentioned for the Human Services Building. Sawatzke recommended they be referred to the next Building Committee and for future meetings of the Building Committee of the Whole to be scheduled only as needed.

Space Study Update: Hall distributed copies of the Government Center Space Utilization Study and provided an overview of the study showing current space utilization and staffing along with projections to the year 2010. Drawings showing current department space utilization and proposed space utilization options were presented. Record retention and storage was brought up as a problem which needs to be addressed in relation to space utilization and was referred to the MIS Steering Committee. Norman will have additional copies of the Study made and distributed to those Department Heads who did not receive a copy at today's meeting.

Other: At the June 22, 1999 meeting landscaping and underground sprinkler system at Public Works were held over for cost estimates. Mattice presented an estimate of $2,816.60 from Aqua Greenlawns for the sprinkler system and $5,030.80 (approx. $3,400 materials, $2,600 labor) for landscaping, also from Aqua Greenlawns. Following discussion the consensus of the Committee was to approve the sprinkler system, for landscaping to be scaled back on the number of shrubs, etc., and to provide as much of the labor as possible. Funding is to come from the Highway budget.

A MIS Steering Committee meeting was held on 6-23-99. A summary follows:

Activity Update: Data/voice installation for PW & HSC are complete. Computer viruses have been located and destroyed. No data has been lost. The viruses pose a significant risk. The City of Buffalo Police Dept. will soon be processing records on the County's law enforcement system over the fiber link. A new file server has been brought up at PW. The new Groupwise E-Mail System is being prepared for "roll out" over the next several months. Intern Brian Wall has been hired as Microcomputer Specialist. Intern Rollie Trettel recently was employed in the MIS Dept.

Digital Mapping Data: Digital maps are being provided to government entities with no stipulations attached. An update was provided on legalities associated with the exchange of digital public data. The Committee moved to endorse (1) that Wright County support a free exchange of digital information between government entities, and (2) that there be a requirement for the buyer and seller to sign the "Agreement to Conditions for Release of Wright County Digital Map Data."

Computer Training Room: Swing indicated that one training room could handle the County's training demand if managed correctly. Human Services has offered to share their new training room with other departments. The consensus was to endorse the one training room proposal and to share this proposal with the Building Committee.

GIS Committee Report: The current 1994 vintage aerial photos need to be replaced. Over $53,000 in revenues have been made off these photos. This request will be included in the budget proposal.

Year 2000 Budget Overview: The Year 2000 MIS Operations Budget Proposal was distributed. This item will be placed on the next MIS Steering Committee agenda.

At today's meeting, Mattson commented that computer viruses are not from within the County but occur when outside sources are searched. Jude commended Swing on his recommendations and the work which has been completed for the County. Norman referenced the statement in the GIS Committee section which cites over $53,000 in revenues from the sale of aerial photos. He said the fees collected for the sale of the photos do not cover the cost of the aerial photos and fly overs. Eichelberg moved to approve the minutes, seconded by Jude, carried 5-0.

A report was provided on the Sustainable Lake Study performed for Sugar Lake. Present were Dick Rentz, John Rausch, Bruce Gagnelius (residents of Sugar Lake) and George Orning and Daphne Karypis (U of M). The MN Lakes Association has worked with the U of M Center for Urban and Regional Affairs to develop comprehensive plans for five pilot lakes in Minnesota. Two years ago, Sugar Lake was one of the five lakes elected to be involved with a $270,000 grant through the MN Lakes Association. One database has been developed containing information from all five agencies. Orning said the SWCD Office has been identified as the best place for this database and it can be utilized for any lake within the County. The data developed should be compatible with the County's software system. Previously, the State did not have a centralized data file. It took six months to develop the State system. A partnership was developed between the University, AMC and the Science Museum. Maps have been developed which reflect such items as the watersheds, soils, slope and public ownership. Parcel maps were also developed. As her Masters Degree project, Karypis is developing a program which will create a watershed map for any watershed in the State. When completed, it will be housed at the Science Museum as an exhibit. Examples of the maps were distributed for review. Mattson suggested that Karypis contact Tom Hammer of the Lake Ann Association who speaks on similar subjects on behalf of the Extension Service. Rentz thanked Jude for the direction given to the Lake Association. He said the goal of the project is to maintain the water quality. The system developed will identify potential problems. Approximately two years ago, an LID for Sugar Lake was applied for through the County. At that time, the Auditor and Attorney indicated that the application was not totally correct. In addition, some of the Sugar Lake residents were against the LID. The application was withdrawn. Rentz said that from the Study, they identified 23 sources (culverts, ditches) running into Sugar Lake. Wright Hennepin was subsequently contacted and asked not to spray in those areas. Signs will also be erected. Two parcels were identified as contributing pollutants into the lake. It was noted that the efforts of Bill Stephens (Planning & Zoning), Kerry Saxton (SWCD), and Jerry Uhde (Surveyor) were instrumental in identifying the watershed. Saxton indicated that the mapping of the lakes began years ago with the assistance of the DNR Fisheries. All of the major lakes in Wright County have been completed. Discussion led to the use of this information for ditch assessments. Saxton stated that a certified engineer will do a field check and certify the information in the maps, but that good maps would shortcut costs. Richard Norman, County Coordinator, felt the Study would be an excellent item for a future AMC Conference.

Jude left the meeting at 9:56 A.M.

Kerry Saxton, SWCD, requested a letter of support from the County Board in applying for a Federal Cost-Sharing Grant for the CROW River project. This is a non-matching grant and must be written by the applicant. Saxton said they will attempt to connect with other counties to obtain a pool of funds to work on feedlots and other problems. Mattson moved to send a letter of support for this project as requested, seconded by Russek, carried unanimously.

It was noted that the GIS Committee report was approved as part of the MIS Steering Committee Minutes.

Norman contacted the City of Buffalo and learned that the Conditional Use Permit will have to be amended for the Heritage Center expansion. He requested that the Board approve submitting the application along with the filing and escrow fees ($250.00) to be funded from the Capital Improvement Account. The application must be submitted by July 23rd to meet the deadline for the next Public Hearing. Norman felt the Architect would represent the County at the Public Hearing. Norman provided Ruben Bonk with a list of items which must be accomplished. Mattson moved to approve the request, seconded by Russek, carried 4-0.

Correspondence was received from Craig Schulz, Building Inspector, who inspected the bleachers at the County Fairgrounds. The State Bleacher Safety Legislation requires that all existing bleachers be brought into compliance for guardrail spacing for all bleachers more than 30" above grade. The first part of the legislation requires visual inspection, with a further structural inspection to be done at a later date. Norman said that based on the letter and estimates, the work will require a formal bid process. This will preclude the work from being completed before the 1999 Wright County Fair. State Statutes require compliance by 2001. Consensus was to have Craig Hayes, Purchasing Agent, work on the development of specifications necessary for formal quotes.

On a motion by Mattson, second by Russek, all voted to authorize signatures on the Crow River Organization of Water Joint Powers Agreement. Member counties under the agreement are those lying within the boundaries of the watersheds of the Crow River. Russek said it appears that Stearns County may be the only County that may not join. Russek said the Executive Committee met last week in Meeker County. The Selection Committee is seeking a Director to be funded by the $50,000 grant which was awarded. Russek said the Committee requested that each of the counties involved place an ad in their local newspaper advertising for the Director position. Russek moved to authorize Norman to publish the ad in the Wright County Journal Press and the Howard Lake Herald. Motion carried 4-0 on a second by Eichelberg.

Due to the occurrence of five Tuesdays in August, Norman requested that the Board cancel their meeting of August 17th and schedule the day to hear Department budget requests. Russek moved to cancel the 8-17-99 Board meeting and schedule a Budget Committee Of The Whole from 9:00 a.m. - 3:00 p.m. Mattson seconded the motion and it carried 4-0.

Bills Approved

Advanced Graphic Systems Inc 357.41

Alladdin Synergetecs 194.24

AMI Imaging Systems Inc 1998.35

Annandale Rock Products 151.44

Betmar Languages Inc 759.04

Buff 'N' Glo INc 252.00

Central MN Initiative Fund 5000.00

Commissioner of Transportation 288.54

Dell Com Inc 1728.09

John Dziuk 413.10

Engineering Repro Systems 116.52

Eulls Manufacturing Co Inc 111.83

Gateway 2000 1334.45

Granite City Ready Mix 362.10

Heart of the Lakes Pumping 580.00 Craft Inc 94958.65

Kimberly LeClaire 305.10

Marco Business Products 146.97

Mid-Minnesota Hot Mix Inc 385.03

Kolstad Midwest Great Dane 946.14

Minnesota Copy Systems 204.13

MTI Distributing Company 203.99

Denise Olson 231.26

Dave Peterson Monticello Ford 564.21

Pro Kare Landscaping 140.00

Reds Auto Electric 315.32

Road Machinery & Supplies Co 2604.82

Ryan Motors Inc 181.50

Stepp Mgf Company Inc 642.92

Sysco Minnesota Inc 2015.13

TNT Farms Inc 437.50

Traffic Marking Service Inc 52418.92

Viking Coca Cola Bottling Co 132.00

Weighing Systems & Services 282.40

Westside Equipment 142.88

Wright County Highway Dept 16896.22

Zack's Inc 1649.24

Robert Zrust 1339.44

Airtouch Cellular Bellevue 1406.52

Allied Blacktop Co 97249.56

Ancom Technical Center 3045.84

Best Disposal Services 520.35

Bowman Distribution 351.75

City Buffalo 27602.15

Climate Air 3168.00

Melanie Courrier 107.76

Dustcoating inc 591.60

Eggebrecht Chevrolet 15265.00

Enterprise Dispatch 171.60

Franz Engineering Reproduction 691.64

Janet Gholson 374.84

Harkers 370.35

HIllyard Floor Care Supply 958.48

Lakedale Telephone Co 187.38

Loberg Plumbing & Heating Co 729.99

Marks Standard Parts 3318.56

Midland Corporate Benefits Svc 588.25

Roger Millner 295.80

Monticello Times 601.00

Office Depot 1580.26

Pagenet 562.28

Phillips Petroleum Co 133.23

RDO Financial Services Co 980.92

Reliant Energy Minnegasco 1249.45

Royal Tire-St Cloud 1630.47

Shared Resource Mgmt Inc 665.00

Sweeney Brothers Tractor 114.14

Tessman Seed Co Inc 192.59

Total Printing 219.07

Carol Vander Kooi 4808.02

WalMart Store 01-1577 150.16

West Publishing Co 1692.29

Wheeler Lumber Operations 530.90

Wright Lumber & Millwork Inc 291.48

Zep Manufacturing Co 136.75

41 payments less than $100 1,782.56

Final total $365,106.51

The meeting adjourned at 10:20 a.m.

Patrick Sawatzke, Chairperson

ATTEST:

Richard Norman

County Coordinator


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