Wright County Board Minutes

JULY14, 1998

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 7-7-98 was made by Russek, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #3, "Certification of Local Performance Measures" (Groshens); Item For Consid. #4, "Letter from Anoka County" (Jude); Consent Agenda Item B5, "Claim, GE Capital, HS Center" (Groshens).

On a motion by Jude, second by Russek, all voted to approve the Agenda as amended.

On a motion by Russek, second by Sawatzke, all voted to approve the Consent Agenda noting the addition of B5:

A. ADMINISTRATION

1. Performance Appraisals: C. Nelson, MIS; J. Fox, R. Williams, Sher.

2. Claim, Frank Madden, $934.76.

B. AUDITOR/TREASURER

1. Claim, $2,941.11, Buetow & Assoc., (Human Services Center).

2. Claim, $259.00, Climate Air Inc., (Human Services Center).

3. Claim, $3,285.00, Scott Builders.

4. Approve Tobacco License - TNT's (South Haven).

5. Claim, GE Capital, HS Center (Groshens).

C. PLANNING & ZONING

1. Approve Rezoning From AG General Agricultural To B-1 Highway Business, J&T Dock & Marine Service, (Southside Twp.).

2. Deny Request to Rezone From A/R Agricultural-Residential To R-2, Troy Renstrom, (Rockford Twp.).

3. Approve Request To Rezone 81.7 Acres From AG General Agricultural To A/R Agricultural-Residential, Clinton Duske, (Marysville Twp.).

D. SHERIFF

1. Acknowledge Resignation, Mark Schiebel, Deputy Sheriff, Eff. 7-12-98 & Authorize Replacement

Annually, AMC sends to member counties the application for the annual awards which are presented as part of the annual conference. Application may be made either for the MN County Achievement Award (Project and Program Activities) or for the Outstanding Service Awards (County Commissioner, County Elected Official, County Staff Member).

Department Heads were made aware of the application process at last week's Leadership Team Meeting. Suggestions for either of these awards should be forwarded to Richard Norman or Commissioner Rose. Application deadline is 10-1-98.

Darla Groshens, Auditor/Treasurer, distributed the June Rev./Exp. Guidelines. On a motion by Jude, second by Mattson, all voted to authorize signatures on the Certification of Local Performance Measures.

Russek moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Mattson.

A MIS Steering Committee Meeting was held on 7-8-98. A summary of the minutes follows. The total proposed operating budget is $229,774. Key points include:

1) Satisfy increased demand for support services;

2) Year 2000;

3) Improve network management capability;

4) Development of remote access to County information through the Internet;

5) Central Processors.

The proposed budget will be presented to the Building Committee Of The Whole.

Other issues addressed included additional computers for the Human Services Center to alleviate the necessity of employees sharing computers and the Web Site be expanded in 1999 to include database access.

The GIS Committee minutes of 6-24-98 were reviewed by the Committee. At today's meeting, Jude moved to approve the MIS and GIS minutes, seconded by Russek, carried unanimously.

A Labor Management Health Insurance Committee Meeting was held on 7-8-98. New department representatives to the Committee were introduced. Brown provided a premium rate history for the last 10 years. She also handed out a matrix which shows medical plans offered by some of our neighboring counties.

A general discussion took place about health insurance plan options, the steps that would need to take place in order to offer options to our base plan, and role of Meadowbrook in advising and helping counties through the bid process. It was decided to ask Medica representatives to be at the next meeting to discuss alternative plans. Also, Meadowbrook will be asked if they can compile utilization rates for our neighboring counties over the last five year period. The next meeting will be held August 5th at 9:00 A.M.

At today's meeting, Russek moved to approve the minutes, seconded by Jude, carried 5-0.

A Deferred Compensation Committee Meeting was held on 7-8-98:

Discuss Logistics RE: American Express Cancellation Of Plan.

Rose referenced a letter she received from her American Express representative which was marketing PEPSCO as a Plan alternative. Weber explained that they are licensed to represent PEPSCO on a short term basis. Local service will not be ongoing. There is compensation from PEPSCO to Weber and D. Zumbusch if their existing client transfers to PEPSCO.

Nelson stated that the intent at the last Committee meeting was that no one vendor would have a competitive advantage over the others. It appears this intent has not been met. Weber stated that it was their understanding at the last meeting that they could contact existing clients prior to the Benefits Fair being scheduled in September. Nelson stated that the County's Plan must be revised to authorize us to operate under the new laws.

Following Board approval of our revised Plan, new vendor plans can be implemented provided they have been reviewed and approved by the County, and they provide proof of 20 enrollees. It was agreed that vendors must contact employees after work hours or during breaks.

At today's meeting, the minutes were corrected to reflect attendance by "V. Zumbusch." Mattson moved to approve the minutes, seconded by Sawatzke, carried 5-0.

Mike Couri, Couri & MacArthur, presented a copy of an Orderly Annexation Agreement between the City of Clearwater and Clearwater Township. He stated the agreement is similar to that held between the City of Monticello and Monticello Township. The framework of the agreement provides for land to be preserved as part of the Township until it is annexed into the City. A landowner can petition to have the land annexed into the City.

While the land is part of the township, it is governed by a Joint Planning Board made up of two City members, two Township members and one jointly appointed member. The request is for the Wright County Zoning Administrator to remain as the zoning administrator for the OAA. To make the transition as smooth as possible, the City and Township felt that zoning administration (issuance of building permits, applications for CUP's, etc.) be handled by the Wright County Planning & Zoning Office.

The Joint Planning Board would be charged with holding public hearings deciding zoning and subdivision issues which arise in the OAA after consultation with the Wright County Zoning Administrator's Office. The approximate acreage involved is about five square miles.

Jude offered his support of the Agreement. Norman noted the Agreement had no provision for liability coverage for the Joint Planning Board or Planning & Zoning staff. After discussion, it was felt that the Monticello OAA should be reviewed in this regard and that an addendum to the Agreement could be completed if necessary.

Jude moved to authorize signatures on the Orderly Annexation Agreement and to have Norman research insurance issues. Motion carried 5-0 on a second by Russek.

Tom Salkowski, Planning & Zoning Administrator, referenced Section 405.7 of the Zoning Ordinance, "Non-Conforming Individual Mobile Home."

On 1-1-73, the Board adopted the Ordinance calling for a twenty-year amortization period for mobile homes on lots less than 10 acres in size. Mobile homes would not be allowed except in certain situations (farm accessory, hardship or mobile home subdivisions). A similar period was established for parcels 10 or more acres in size on 8-1-78.

In 1992, the Board changed the 1993 deadline to be uniform with the 8-1-98 date. As this date is approaching, Salkowski presented this issue today as an informational item. He said this Ordinance will be treated like that of the Point of Sale Ordinance (i.e., removal of the mobile home occurs when the property changes hands). Jude clarified that those living in mobile homes can remain in them until the property is sold. No action was taken as this was presented as an informational item.

A Building Committee meeting was held on 7-8-98:

Discuss Revising Purchase Agreement, Wodtke Property. Norman received a request from Wodtke to extend the current Purchase Agreement to July 1, 2004. The consensus of the Committee is that there is no intent to force her to vacate the property. The Committee discussed several alternatives. Hoekstra will meet with Wodtke to discuss terms of a revised Purchase Agreement.

Law Library. Nelson and Hozempa discussed the need to maintain a secure corridor through the courts area. They were informed that at the last Building Committee Of The Whole meeting Norman and Elmquist were asked to develop space plan options with input from Department Heads. The Law Library issue will be included in this study.

At today's meeting, Sawatzke moved to approve the minutes, seconded by Mattson, carried 5-0.

Jude referenced correspondence received from Anoka County referencing the State takeover of the Court System and the potential of counties losing their HACA funding. Jude stated that Wright County receives $2.1 million in HACA funding. Norman said that with the State takeover of the Court System, it could include the Court Administration Department and impact revenues generated. If the funding mechanism of this takeover is either through HACA or through the Court Administration fees, this would have a direct effect on property taxes.

Sawatzke moved to send a copy of this correspondence to Judge Douglas and to refer this issue to the Ways & Means Committee for discussion with Judge Douglas. Motion carried 5-0 on a second by Russek.

Wayne Fingalson, Highway Engineer, presented a revised Agreement with the City of Cokato for removal of state aid status and jurisdictional change on a portion of CSAH 53. The revised Agreement was approved by the City of Cokato at their 7-13-98 meeting. Fingalson referenced the changes on page 2 of the document.

Item 3 calls for the County to perform milling of the road, which the County had planned to perform anyway. Item 4 stipulates that centerline pavement markings will be installed at County expense. Item 5 calls for the City to cover the expense of casting adjustments for manholes and gate valves.

Fingalson had not heard whether the Township had approved work to be completed north of CSAH 53 (to be paid by the City and Township) but requested that this be approved as part of the Agreement since it would result in considerable cost savings to the City and Township.

Russek moved to approve revised Agreement 98-05 and to authorize Fingalson to include in the contract the work on CSAH 53 beyond this 1/4 mile if paid for by the City and Township. Motion carried 5-0 on a second by Mattson.

Fingalson presented a draft resolution authorizing the R/W plat preparation for CSAH 35/CR 134 Signal project. The proposed signal is scheduled for construction later this year and widening of the turn lanes will be required on each of the four legs of the intersection. Minor R/W acquisition will be required to accommodate widening. Russek moved to adopt Resolution #98-44, seconded by Sawatzke, carried 5-0 on a roll call vote.

At 10:04 A.M., Rose closed the regular meeting and opened the Public Hearing for the Intent to Issue Bonds. The purpose of the hearing was to receive public comment on the County's intent to issue General Obligation Capital Improvement Plan Bonds, Series 1998A in the amount of $3,270,000.

Proceeds of the bonds will be used to finance the acquisition, expansion and improvement of the County Administration Building for Human Services, the construction of a Public Works Administration building, the remodeling of the Government Center Building and the acquisition of major capital equipment.

As no public comment was made, Rose closed the Public Hearing at 10:06 A.M. There is a 30-day comment period following today's hearing.

John Sander, Springsted Financial Advisors, distributed a handout outlining the recommendations for the issuance of $3,270,000 in General Obligation CIP Bonds, Series 1998A. Sanders stated that the 30-day petition period will expire prior to the scheduled sale date of 8-18-98. If a petition is filed requesting a vote on the issuance of the bonds and is signed by 5% of the votes cast in the County's last general election, a referendum must be held. Sanders briefly reviewed the handout with the Board.

Jude moved to adopt Resolution #98-45 providing for the competitive negotiated sale of $3,270,000 of General Obligation Capital Improvement Plan Bonds, Series 1998A, seconded by Mattson. the motion and second were amended to include setting the bond sale date for 8-17-98 at 2:00 p.m. with an award by the Board of Commissioners on 8-18-98 at 10:00 A.M. Motion carried 5-0 on a roll call vote.

The resolution reads as follows:

A. WHEREAS, the Board of Commissioners of Wright County, Minnesota, has heretofore determined that it is necessary and expedient to issue its $3,270,000 General Obligation Capital Improvement Plan Bonds, Series 1998A (the "Bonds") to finance the acquisition, expansion and improvement of a County Administration Building for Human Services, the construction of a Public Works Administration Building, the remodeling of the Government Center and the acquisition of major capital equipment; and

B. WHEREAS, the County has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2 (9); and

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Wright County, Minnesota, as follows:

1. Authorization; Findings. The Board of Commissioners hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds.

2. Meeting; Bid Opening. This Board of Commissioners shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The County Coordinator or his designee, shall open bids at the time and place specified in such Terms of Proposal.

3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof.

4. Official Statement. In connection with said competitive negotiated sale, the County Coordinator and other officers or employees of the County are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the County upon its completion.

In reference to the continuing disclosure requirement, the Auditor/Treasurer will research whether this function can be performed under her direction or whether the County will be required to contract for this service.

Bills Approved

Robert Adams 240.00

Alliant Foodservice 1,650.95

AMI Imaging Systems Inc. 216.85

Ancom Communications Inc. 678.63

David Anderson 297.50

Annandale Advocate 980.40

Dean Anshus 270.00

B & B Sheetmetal & Roofing 495.00

George Bakeberg 411.45

Lawrence Bauman 814.54

Best Disposal Services 346.56

Betmar Lanquages, inc. 157.74

Bryan Rock Products 224.27

Buetow and Associates 2,941.11

Buff 'N' Glo Inc. 149.10

City Buffalo 25,209.74

Catco Parts Sservice 222.62

Centra Sota Coop 120.48

Central Glass 528.80

Central Lock and Safe 411.50

Climate Air 259.00

Commissioner of Transportation 639.57

Community Health Foundation 5,370.00

Construction Market Data 752.55

Copy Equipment, Inc. 222.60

Corinna Township 249.21

Ralph Douglas 449.90

John Dziuk 167.40

E-Z Flush 209.30

Emergitek inc. 3,741.97

Enterprise & Dispatch 207.15

Tom Feddema 127.41

Federal Cartridge Co. 200.00

GE Capital Info Tech Sol 2,893.61

GME Consultants 11,175.14

Gregorys Foods Inc. 107.83

Hardings Towing 181.06

Harkers 248.33

Heart of the Lakes Pumping 795.00

Hillyard Floor Care Supply 334.68

Holiday 2,774.67

Interstate Battery System 361.79

Chris Jahnke 197.78

Kar Products 183.56

Bernard Kirscht 419.52

Lake region Coop Oil 14,647.24

Lakedale Telephone Company 219.73

LaPlant Demo Inc. 276.93

Larson Publications Inc. 222.30

Maple Lake Messenger 218.70

Marco Business Products 4,217.41

Marks Standard Parts 1,368.55

Matejcek Impl Co. 1,303.03

Richard Mattson 104.16

Todd Merwin 213.75

Mid-Minnesota Hot Mix, Inc. 431.01

Midland Corporate Ben SVC 396.50

Minnegasgo 154.63

Minnesota Copy Systems 424.10

MN Sheriffs Association 106.50

Monticello Times 545.85

Mpls. Community College 855.00

National Bushing & Parts 140.90

Northern States Power Co 127.17

Kenneth Nyberg 2,600.00

Office Depot 213.18

Paging Network of MN 573.74

D Peterson Monticello Ford 1,359.08

Pitney Bowes 160.55

Premier Concrete Railroad 11,280.00

RDO Equipment Co. 3,408.00

Robert Schermann 526.16

Donald Schmidt 394.10

Scott Builders, Inc. 3,285.00

SEH 3,620.89

Sentry Fire Protection 904.20

Smith & Nephew 607.96

Star Tribune 331.25

State of Minnesota 800.00

Strategic Technologies 6,000.00

Sysco Food Services of MN 1,174.13

Teply Equipment 54,847.50

Toms Superette 149.10

Total Printing 350.55

Dana Trouth 500.00

U.S. Cavalry 1,112.67

United Parcel Service 196.76

Unitog Rental System 146.51

Carol Vanderkooi 6,237.79

Warning Lites 521.44

Wheeler Lumber Operations 130.40

Winsted Publishing Inc. 1,578.28

Wright County Journal Press 293.88

Wright Lumber & Millwork 1,155.97

Xerox Corporation 542.01

Zep Manufacturing 178.45

Thomas Zins 318.52

Robert Zrust 1347.26

David Zylstra 443.70

37 payments less than $100 2,009.82

Final total 203,908.57

The meeting adjourned at 10:22 A.M.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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