Wright County Board Minutes

AUGUST 3, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Jude made a correction to the minutes of 7-27-99: Page 1, 5th paragraph, last sentence, to read, "Russek moved to approve the claim as submitted, seconded by Eichelberg, carried 4-1 with Jude casting the nay vote." Eichelberg moved to approve the minutes of 7-27-99 as corrected, seconded by Russek, carried unanimously.

Petitions to the Agenda were called for. Mattson requested that Joint County Ditch 15 be discussed as part of the Aud./Treas. Item #4, "Meeting Notice RE: County Ditches In Urbanizing Areas." Russek moved to approve the Agenda as amended. Motion carried 5-0 on a second by Jude.

On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: L. Kuklok, Admin.

B. AUDITOR/TREASURER

1. Request Personal Leave Of Absence, Sandra Dickerman, 7-28-99 to 8-23-99.

2. Approve Tobacco License For Tom Thumb #287 (Otsego).

C. SHERIFF

1. Acknowledge Hire, Ed Adams, Corrections Officer, Eff. 8-9-99.

Doug Gruber, Auditor/Treasurer, said the County Board gave approval in June 1992 to the Monticello HRA to acquire a state deed for the tax forfeited parcel, Outlot A Country Club Manor, under purchase provisions allowed by State Statutes. The HRA reimbursed the County for all outstanding real estate taxes without penalties and interest, totaling $4,327.26. In addition, the HRA agreed to acquire the property in lieu of all special assessment debt that had exceeded $500,000. In effect, the HRA acquired the property for a public purpose for an amount exceeding the market value of the property at that time. At the time conveyed, it was not realized that the form used had some limitations which required the City to develop the land or it would default back to the State. Gruber explained that the County must either convey the land to the City on a different form or the property goes back to the tax forfeit pool. Jude moved to approve the Monticello HRA purchase of Outlot A Country Club Manor using PT Form 80, seconded by Russek, carried 5-0.

Gruber presented a claim to KUE Contractors ($11,162.50) submitted by Buetow & Associates for approval. This is not the final payment as the Agenda indicated. The balance owed to KUE, including retainage, is $42,436.88. Jude moved to approve the claim, seconded by Russek, carried 5-0. Humidity problems at the PW building will be discussed at the Building Committee Of The Whole meeting at 10:30 a.m. today.

Correspondence was received from the Minnesota Deputy Registrars Association (MDRA) relating to a draft resolution supporting a fee increase for Deputy Registrars. The MDRA is requesting support from County Boards to educate the legislature about the need for an increase. Currently there is a $3.50 service charge collected when licenses are renewed. This service charge is kept by the County to help offset the costs of running the License Bureau. This fee has not increased since 1989. Gruber supports an increase in this fee due to salary increases, cost of living and the consumer price index. A bill was presented in the Legislature last year to allow an increase to $5.00. The bill to reduce license fees failed and the Deputy Registrar fee increase failed also. Gruber said some counties are looking at not providing the service as they are losing money doing so. There was an increase of 7000 transactions from 1997 to 1998 for motor vehicle renewals only. Due to the large amount of traffic, Gruber will be requesting another position in the 2000 budget. It was noted that many Hennepin County residents use the Wright County License Bureau for renewals. On a motion by Mattson, second by Russek, roll call vote carried 5-0 to adopt Resolution #99-46 supporting the proposed fee increase for the Deputy Registrars. A copy of the resolution will be sent to Jim Mulder at AMC to request that this be part of the AMC platform.

Correspondence was received from Sherburne County inviting the Board to a meeting on 8-18-99 at 9:30 a.m. (Sherburne County). The meeting will be attended by counties interested in discussing ditch problems in urbanized areas. Kurt Deter, Ditch Attorney, will also be in attendance. Gruber stated he attended a similar meeting several weeks ago with neighboring counties to discuss the issues and challenges associated with the growth these areas have seen. It was suggested that future meetings include County Board representation. Russek moved to authorize attendance of the County Board at the meeting, seconded by Jude, carried 5-0. Brian Asleson, County Attorney, said he sent a copy of the correspondence to Kerry Saxton (SWCD).

Mattson moved to call a Joint Ditch 15 Meeting to review areas of concern. This issue was brought up several months ago but has not been acted upon. Mattson and Russek serve on the Ditch Committee. Gruber will send letters to the other counties involved notifying them of the date and time. Motion carried 5-0 on a second by Russek.

The claims listing was reviewed. Gruber referenced page 5, a claim to NACRC ($50.00). This claim had been paid previously so it was being removed from the abstract. Mattson moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Russek.

A Building Committee meeting was held on 7-28-99. On a motion by Mattson, second by Eichelberg, all voted to approve the minutes as presented:

Replace Flooring, Sheriff Squad Room. Hozempa requests replacing the flooring in the Squad Room with the same material that was installed in Dispatch. Hayes has received a quote of $3,097 for this work. Hozempa also asked consideration for replacing the flooring in the Multi-Purpose Room in the Jail. Recommendation: Approve both requests.

Fund out of Budget 820, Site Improvements.Canopy or Awning, South Employee Entrance, HSC. Mleziva is requesting this so that there would be some protection for staff when accessing the building during inclement weather. Hayes received a quote from B & B Sheetmetal, $1,485. Recommendation: Approve request.

Fund out of Budget 820, Site Improvements.Add Exterior Foyer or Door, North Employee Entrance, HSC. The current single door access is neither water or draft proof. Not having a second door and foyer buffer will pose an unreasonable situation with cold air and/or snow blowing directly into the building every time the door is opened. This entry is also used by nurses to load/unload equipment. Recommendation: Have Hayes research the alternative of installing a door and/or foyer interior to the existing door.

A Communications Committee meeting was held on 7-28-99. On a motion by Jude, second by Eichelberg, all voted to approve the minutes as presented:

Address Change, Joseph Urista, Clearwater Township. Recommendation: Table until Mr. Urista writes a letter outlining the need for the address change.

U.S. West Proposal, Antenna Lease. The request is to lease space on the antenna at the Government Center for a cell phone broadcast relay. Hozempa outlined the steps that should be taken prior to authorizing a lease (attachment). Recommendation: Deny the request based on growth in the County and concerns regarding public safety.

Revised Lakedale Link 911 Agreement. This contract was originally approved by the County Board on 3/31/99. Brian Asleson has reviewed the revised contract which incorporates changes necessary to satisfy the requirements of the State's 911 Office. Recommendation: Approve Agreement.

U.S. Link Proposal. The proposal is to offer local telephone service for the County. The change would result in changes to existing phone bills and the support structure. Correspondence from Bill Swing suggests that the County forgo consideration of this offer and address the issue in the future on a competitive bid basis. Recommendation: Adopt Swing's suggestion.

Renewal of Maintenance Agreement, Telephone System. The proposal from Collins Communication is to renew the maintenance agreement at the following rates:

Public Works $ 1,840.32

Government Center $17,840.74

Total $19,681.06

The contract renewal period is from July 1, 1999 through June 30, 2000. Recommendation: Approve contract renewal.

Additional Trunks To Phone Switch (Informational). Swing had to order six additional trunks at a cost of $134 per month in order to reduce the probability of an All Trunks Busy (ATB) signal.

A Personnel Committee meeting was held on 7-28-99. On a motion by Eichelberg, second by Mattson, all voted to approve the minutes as presented:

Reallocate Budgeted Personal Services Funds, Assessor. Kritzeck requests that budgeted funds remaining in the Temporary Personnel line item be designated for overtime use by existing staff. The time will be used by appraisers to continue the process of entering building characteristics into the CAMA system. All townships still need to be entered into the system. Recommendation: Approve the request with the budgeted amounts in the two line items remaining the same. The actual expenditures will reflect the change.

Discuss Promotion, Hans Engstrom, Highway Technician I. Fingalson stated that Engstrom meets all the technical requirements outlined in the Collective Bargaining Agreement in order to be eligible for promotion to Highway Technician II. Norman pointed out that the same section of the Contract also states, in part, that "... an employee must have a minimum of six years of continuous technical on-the-job experience with Wright County ...," in order to be eligible for promotion. He suggests that a Memorandum of Understanding be drafted and sent to the union business agent which would waive the six-year requirement for Engstrom. If the union agrees, the County Board could then take action to sign the Memo. Recommendation: Approve Norman's suggestion. If the union agrees, the effective date of the promotion will be the start of the first full pay period following approval and signatures by the County Board.

A Ways & Means Committee meeting was held on 7-28-99. On a motion by Jude, second by Eichelberg, all voted to approve the minutes as presented:

City Contract Rates. The hourly rate charged cities for Sheriff services is $36.75. After lengthy discussion it is the consensus to recommend that the hourly rate for 2000 be set at $38.25 and for 2001 at $40.00.

A Ways & Means Committee Of The Whole meeting was held on 7-28-99. A summary of the minutes follows:

The purpose of the meeting was to discuss the Compost Facility and potential future use of it. Eichelberg had requested the meeting be held to become better informed in order to respond to his constituents and to possibly hire a consultant to determine the best way to proceed whether it be to lease, sell or another option. A memo drafted one year ago by the Attorneys Office was referenced. This memo addresses the laws that regulate solid waste management, sale/lease of property, and repayment of grant funds. Different scenarios were discussed including selling the plant, using SCORE funds to hire a consultant to pursue options, and using the plant as the HHW and recycling drop site. Discussion involved interest in the facility by Micro Life in 1995. The Committee discussed the Compost Facility Manager position remaining unfilled. The Planning & Zoning Administrator provided an explanation of their inability to fill the position, and of his caution to do anything with the composting issue in light of the two litigations pending. He will be submitting a proposal at the next SWTF meeting. Salkowski felt the County should proceed very slowly with the options. Members of the public in attendance voiced opposition to hiring a consultant, to opening the plant and to the increase of traffic. The suggestion was made for the Board to take into consideration that this is a farming area and should be kept that way. Jude recommended working toward legislative action and supported the suggestion of hiring a consultant to explore options. Russek was willing to support a legislative bill but not any other action until the SWTF meets and makes a recommendation to the Board. The majority consensus was to wait for a recommendation from the SWTF and for Asleson to research introduction of a bill to the Legislature. The SWTF meting will be held on 8-18-99 at 7:00 p.m.

At today's County Board meeting, Jude referenced the Micro Life discussion. He said that Micro Life wanted to run the plant when it was operational instead of PSG. He said County representatives met with them, but a proposal was not submitted. Relating to seeking forgiveness of the grant through the Legislature, all options must be OEA approved. Jude said he felt the SWTF had not met consistently and that they were not the policy making body. Eichelberg stated he hoped that the SWTF would seriously discuss this issue at their next meeting and make a recommendation on moving forward. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0.

At the last County Board meeting, it was requested that Fingalson provide an opinion on the letter received from the St. Cloud APO relating to the Central MN ATP Regional Distribution Formula for TEA-21 Funds. A summary of Fingalson s suggestions follows:

1. Wright County needs to be represented in any meeting involving this subject.

2. Wright County is the only County in former Region 7W that is not eligible for TEA-21 Funds from two different revenue sources (7W and APO).

3. Mn/DOT should be part of any meeting and should be neutral facilitators since they are serving as facilitators presently for former Region 7W.

4. A technical task force (4 County Engineers and APO Staff) along with the assistance of Mn/DOT staff could attempt to segregate target formula input data for the APO, negotiate an agreement, and develop a recommendation for the Region 7W Policy Group.

Mattson said he was in contact with Steve Voss, Mn/DOT, and Rose Arnold, Stearns County Commissioner, who support the County Engineers meeting with Mn/DOT staff to develop a recommendation to be presented to the County Boards and 7W Committee. Jude moved to appoint Fingalson as the representative for District 3 and to send a letter to Steve Voss notifying him of this action. Motion carried 5-0 on a second by Mattson.

Richard Norman, County Coordinator, presented for approval an Owner/Architect Contract with E.M. Branstrom Associates Architects Inc. for the Heritage Center addition. The conditional use permit hearing with the City of Buffalo will be held next week and the architect would represent the County at that meeting. He said the contract is a standard AIA contract proposal with compensation of 6% of the low bid plus the standard reimbursables. He said 6% is lower than expected for a project of this size. In response to a question by Jude, it was clarified that the Board approved up to $80,000 in County funds for this project and that costs associated with the Architect are to be included within this amount. On a motion by Mattson, second by Russek, all voted to approve the Owner/Architect Contract with E.M. Branstrom Associates Architects Inc.

Norman presented for approval a list of proposed dates and times for the 2000 Budget Hearings. The schedule runs through 8-24-99, leaving additional time for hearings beyond that date before the draft budget and certified levy are set in September. On a motion by Jude, second by Russek, all voted to approve the schedule as presented.

Bills Approved

Brian Abrahmson 331.08

Ancom Technical Center 2780.53

Arnold's of Kimball Inc 3050.40

Assn of MN Emergency Mgrs 160.00

AT&T Wireless Services 159.82

Audrey Balgaard 175.00

Bowman Distribution 406.62

Buffalo Hills Tree Farm & Nurs 175.44

Chamberlain Oil Co 1301.97

Cole Papers Inc 399.64

Crow River Industrial Coatings 800.00

Delite Outdoor Advertising Inc 175.00

EPA Audio Visual Inc. 315.11

GE Capital Info Tech Solutions 3132.19

Gould Bros Chev-Olds 222.95

Imageware Software Inc 470.00

JLM Telecommunications 583.75

Koch Materials Co 1844.32

Lawson Products, Inc 539.73

M.R.S., Inc. 467.34

Marco Business Products 3902.69

Masys Corporation 2698.48

McDowall Company 2420.00

Metro Commercial Service 306.68

Mobil Oil Corporation 330.21

National Seminars Group 198.00

Novell 200.00

Olsen Chain & Cable Co Inc 295.30

Fred Pryor Seminars 356.00

Reds Auto Electric 174.66

Jack Russek 172.05

Sand Creek Group Ltd 2850.00

Sheriffs Youth Program of MN 2299.08

Stepp Mfg Company Inc 330.94

Streichers 1768.55

Rhonda Theilen 163.20

Total Printing 624.09

Truk-Mate Toppers Inc 545.28

Unlimited Electric Inc 2034.67

Wright County HIghway Dept 3363.88

Allied Graphics 1609.75

Anoka County Juvenile Center 110.00

Arrowwood Radison Resort 494.16

AT&T 1115.91

Baldy Sanitation Inc 900.00

Bauerly Brothers Companies 738986.91

Buffalo Drug 660.90

Cellular 2000 of St Cloud 1079.85

Cintas-428 107.02

Construction Market Data 252.30

Delano Municipal Utilities 194.20

East Central Reg. Juvenile 13032.00

Gateway 2000 5756.34

Goetz Engineering Inc 1386.01

Hillyard Floor Care Supply 508.01

Institute for Forensic Psychol 975.00

J Johnson Sales & Services 880.00

KUE Contractors Inc 11162.50

Leaders in Community Alternat. 4320.00

M-R Sign Company Inc 1441.88

Markhurd 1750.00

Matco Tools 256.72

MCF-RW 6054.52

MN Counties Computer Co-op 1450.00

MTI Distributing Company 273.43

Northern States Power Co 1774.10

Office Depot 1411.88

Phillips Petroleum Co 421.82

RDO Financial Services Co 118.44

Road Machinery & Supplies Co 163.32

Ruttger's Bay Lake Lodge 180.00

Sherry Schliesing 327.98

St Cloud Stamp & Sign 175.70

Stratus Computer 7641.00

Swanston Equipment Corp 219.61

Tires Plus 342.15

Traffic Marking Service Inc 10455.64

Ultramar Diamond Shamrock 118.83

City Waverly 100.14

Wright Hennepin Electric 1059.00

53 payments less than $100 4058.76

Final Total $865,850.43

The meeting adjourned at 9:50 a.m.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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