Wright County Board Minutes

AUGUST 4, 1998

The Wright County Board met in regular session at 9:00 A.M. with Rose, Russek, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 7-28-98 was made by Jude, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #3, "Set Deferred Compensation Committee Meeting" (Groshens); Item For Consid. #3, "AMC Monday Night Fax" (Jude); Item For Consid. #4, "Compost Facility" (Jude). Mattson moved to approve the Agenda as amended, second by Jude, carried 5-0.

On a motion by Russek, second by Mattson, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Olson, Ct. Admin.; J. Kowalski, D. Glunz, M. Kaufman, Hwy.

2. Approve & Authorize Signatures, Change Order No. 3, Human Services Center, $3,356.00.

B. AUDITOR/TREASURER

1. Approve Renewal, On Sale Beer License, "Clearwater Lions Club" (Clearwater Twp.).

2. Approve One Day On Sale Beer License, "Hasty-Silver Creek Sportsmen Club" (Silver Creek Twp.).

3. Approve Claim - KUE Corp., $268,191.00 ($8,748 Public Works) ($259,443 Human Svc.).

4. Approve Claim - Buetow & Assoc., $2,684.75 (Human Svc.).

5. Approve Claim - K'N'R Electronics, Inc., $595.00 (Human Svc.).

6. Approve Claim - F.H. Schmidt & Sons, Inc., $10,730.00 (Human Svc.).

7. Approve Claim - Braun Intertec, $681.50 (Public Works).

C. COURT SERVICES

1. Approve Hire, Barbara Hiehle, Part-Time Sr. Clerk, Eff. 8-17-98.

2. Accept Resignation, Tim Wille, Juvenile Case Aide, Eff. 7-31-98.

3. Appoint Todd Gau, Temporary Probation Agent, Approx. 12 weeks, Eff. 8-17-98.

4. Appoint Brianna Latzig, Temporary Case Aide, Approx. 12 weeks, Eff. 8-17-98.

D. PLANNING & ZONING

1. Approve Request To Rezone From AG to A/R, Jim Swanson (Corinna Twp.).

E. SHERIFF

1. Acknowledge Appointment, Todd Micheau, Deputy Sheriff, Eff. 8-4-98.

2. Acknowledge Appointment, Aric Chaney, Deputy Sheriff, Eff. 8-5-98.

3. Acknowledge Donation of $100.00 to the Wright County Sheriff's Mounted Patrol from the Buffalo Lions Club.

A Building Committee Of The Whole meeting was held on 7-28-98. At today's meeting, Rose summarized the minutes stating that the Committee received an update on the project and clarification/cost figures of the change orders. The Committee also discussed the grounds maintenance and expenditures, signing for the building, the punch list and the new custodial position. On a motion by Mattson, second by Russek, all voted to approve the minutes as presented.

Jude moved to set a Personnel Committee Of The Whole meeting on 8-17-98 at 1:00 p.m., seconded by Mattson, carried 5-0.

Darla Groshens, Auditor/Treasurer, requested that the Board schedule a Deferred Compensation Committee meeting. Sawatzke moved to set the meeting for 8-19-98 at 9:00 a.m., seconded by Mattson, carried unanimously.

Groshens provided a tax forfeited property listing and requested approval of non-conservation classification for the parcels. The listing will be forwarded to the DNR. Municipalities would have first option on these properties. Parcels included in this listing were: PID #104-010-013020 (City of Clearwater); PID #105-010-013010 (Original Townsite of Cokato); PID #110-032-002020 (City of Maple Lake); PID #118-010-029050 (Townsite of Otsego); PID #118-026-001010 (Otsego Acres). Jude moved approval of the non-conservation classification for these parcels and for the listing to be forwarded to the DNR, seconded by Mattson, carried unanimously.

On a motion by Russek, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.

Jude referenced the AMC Monday Night Infofax which stated that the Attorney General's Office has requested that AMC identify potential appointees to the Board of Directors for the nonprofit organization created as part of the tobacco settlement. This same request has been made of the Local Public Health Association. The Board would administer funds dedicated to the organization. Appointees will include county elected officials and local public health officials and names must be submitted by 8-10-98. Interested Board members are to contact Richard Norman, County Coordinator, to officially present their name and resume' for consideration.

Jude stated that he has been in contact with representatives from NRG (Elk River) who have toured the Compost Facility and may be interested in leasing or purchasing it for expansion of their firm. NRG will be in contact with Chuck Davis, Planning & Zoning, to obtain information regarding electric costs, maintenance, etc.

Brian Asleson, Assistant County Attorney, referenced Clearwater-Pleasant Park. He said there are private cabins surrounded by Park property and that many of the legal descriptions are not accurate. His request is for the Board to authorize signatures on a Quit Claim Deed for the Daniel S. and Bonnie Jo Shay property which has an inaccurate legal description. The property has been reviewed by the County Surveyor who suggests a quiet title action. The Quit Claim Deed would use the new legal description developed by Otto Land Surveyors. The land involved would not be useable by the County Park. Jude moved to authorize signatures on the Quit Claim Deed, seconded by Russek, carried 5-0.

Marc Mattice, Parks Administrator, reviewed the July 1998 Parks Commission Minutes and recommendations with the Board. A summary of each issue and Board discussion today follows:

Schroeder Park Request. Referred by the County Board to the Parks Commission, the request is for double vehicle parking, widening of the sites, and pavement. The Parks Commission voted to deny the request and inform users that the Parks Department will review various options.

Montissippi Grant Update. An update on the grant process was given. At today's meeting, Mattice informed the Board that the County will not be required to complete a Phase I Archeological Study. The Parks Commission requested that the $25,000 line item for Building and/or Improvements in the 1998 Budget be rolled into the 1999 Budget. Today, the consensus of the Board was to discuss this request during the 1999 Budget process. These funds could potentially be rolled into the Capital Improvement Fund and earmarked as matching funds for the grant.

Dustin Monument Project Update. Two quotes were received to move, store and replace the stone ($4500 and $5500). The shelter from the site is being stored behind the Public Works Building. The shelter was originally donated by the Cokato Rotary Club. The Parks Commission voted to return the shelter to the Rotary Club. A new shelter will be placed at the site. The Parks Commission motion also recommends that any funds remaining be dedicated to the Park Dedication Fund for future site improvements or land purchases.

Dirkswager Parcel, Ney Park. The Parks Commission voted to allow the Maple Lake Fire Department to hold training and burn the buildings on this parcel, providing the City holds their own insurance policy and signs a waiver.

Crow Springs County Park. A 3.5 acre parcel is for sale, but the Parks Commission members agreed not to pursue this option.

Beebe Lake Park. The Parks Commission voted to allow use of the Park by a film company and to close the Park to the Public on August 24 and 25 upon receiving acceptable information regarding payment, security deposit and film content. Mattice informed the County Board that the film company is also considering a Park in Hennepin County. The County would receive $2500-$3000 for use of the Park. Russek moved to approve the request to close Beebe Lake Park on August 24 and 25, seconded by Mattson, carried 5-0.

Sawatzke moved to approve the recommendations for the Dustin Monument Project, the Dirkswager Parcel and the Schroeder Park request as presented by the Parks Commission, seconded by Mattson. The motion and second were amended to include laying over the Montissippi Grant funds discussion to the Budget Committee Of The Whole. Motion carried 5-0.

The Wright County Risk Management Report was presented. Mike Rhyner, Director of the Minnesota Counties Insurance Trust (MCIT), introduced John Bower and Kim Chapman of Meadowbrook Insurance Group. Rhyner said the purpose of today's presentation was to provide an annual status report and focus on the accomplishments and performance results of MCIT and Wright County. Bower distributed and reviewed the report with the Board. Of the 87 Minnesota counties, 82 are members of MCIT. Contributions paid stay within the Trust and each county builds their own equity position. Coverages are exclusive to Minnesota counties and are tailored to exposures. Some of the services of MCIT include loss control, risk management, Preferred Works (workers' compensation), Sand Creek, MedTox, and MN Safety Council. A new program being offered is the Safety Directors Training and Development Program. Publications provided by MCIT include the Trust Bulletin and Alert Notice.

Rose questioned the difference between the County's insurance coverage through MCIT and that provided to cities by the League of Minnesota Cities. Response was that although the programs are similar, the League uses local agents to deliver their program. This is done due to the 300-400 cities in the program. In comparison, MCIT offers coverage to the 87 counties in Minnesota and can effectively deliver service utilizing a service team which saves program dollars. In 1997, Wright County received dividends/refunds totaling $305,124 (Workers Comp. $58,937; Property/Casualty $130,319; and WCRA Refund $115,868). For the period of 1991-1997, Wright County received $604,006 in dividends. Bower stated losses are down due to risk management activities. Bower also referenced the importance of coverage for Joint-Powers Entities which is coverage not currently provided by MCIT. The primary purpose of insuring the Joint-Powers Board would be that any losses would remain with the Joint-Powers Board and not with the County. Wright County received Honor Roll Awards for the Property/Casualty Loss Ratio being under 50% and for a Workers' Compensation Experience Modification rating of under 1.0%. The 1997 Workers' Compensation Payroll Audit resulted in an increase of 4.3% ($12,621).

In response to a question by Mattson regarding insurance coverage for the Wright County Fair, Rhyner requested that MCIT be contacted in situations where exclusions are made on insurance coverage of another party. Advice would be given on whether the County should be involved in sponsoring the event and whether the risk could be transferred to another entity. Mattson suggested that MCIT meet with the Fair Board annually.

Bower stated that the MCIT Board of Directors will be finalizing action on the 1998 dividend next week and that notices should be provided in time for the budget process. Bower extended thanks to Richard Norman who serves on the MCIT Board of Directors. Norman was recognized for his service and excellent performance in this capacity. Norman cited the Wright County Safety Program and the issues which impact the workplace. He recognized Jim Elmquist, Special Projects Administrator, for his efforts in bringing the program to where it is today and for his work with department heads and staff.

Wayne Fingalson, Highway Engineer, referenced correspondence received from Woodland Township stating that they will return the Galion Roller which they had recently bid upon and agreed to purchase from Wright County. Woodland Township does not believe this is the roller for which they submitted a bid. After discussion, Jude moved to authorize Fingalson to sell the roller to another municipality or to re-advertise the sale of the roller. Motion carried 5-0 on a second by Sawatzke.

Fingalson distributed an estimate of project costs ($366,044.00) developed by the Architect for the vehicle storage building in Cokato. The total includes blacktop surfacing which will be completed in 1999. Fingalson identified revenue sources including $350,000 in the Road and Bridge Capital Account and $36,000 which is the net balance from the sale of the old Cokato site and the purchase of the new site. Fingalson referenced the June 22nd Building Committee minutes which reflected a balance of $325,000 in the Road & Bridge Account and said that the accurate figure was $350,000. In response to a question by Jude, Asleson stated that closing on the previous site will occur once boundary discrepancies have been cleared up.

Discussion led to the construction of a 72' x 100' Cover All Shelter to be used as a salt shelter at the Cokato vehicle storage site. Cost of the shelter is $42,065.00 (including sales tax) and would not include treated lumber around the base. The Board felt that some type of barrier was required to prevent the walls from being damaged when loading. Steve Meyer stated he may use traffic barriers. Fingalson requested use of $50,000 in funds designated for the French Lake Shop to be used toward the salt storage shed. Sawatzke stated he felt that these funds may be needed next year for French Lake or for improvements to other maintenance shops. He said he did not have a problem with the $350,000 which was designated for the project. Metal material versus concrete was discussed. Fingalson stated that metal will not last as long and is not conducive when adding onto a building. Jude said that the bidding process should include both concrete and steel buildings. A conventional salt storage building was considered. However, with the proposed 72' x 100' building, a holding pond will not be required and there will not be run off. Meyer said the price is basically the same but the proposed building would allow everything to be done inside. He also noted that the increased square footage at the Cokato shop is to relieve space required at the Waverly shop. Sawatzke moved to set a bid opening date of 9-1-98. The motion acknowledges $350,000 in the Road & Bridge fund and the $36,000 to be used for both projects (vehicle storage building and salt shelter). Russek seconded the motion. The motion was amended to include the time of 9:30 a.m. for the bid opening. Motion carried 4-1 with Jude casting the nay vote.

Christina Frankenfield, the new Howard Lake City Administrator, introduced herself to the County Board.

Bills Approved

Abbott Office Systems 129.79

AMI Imaging Systems Inc 707.25

Anoka County Juvenile Center 652.33

AT&T 966.91

AT&T 120.20

Bob Barker Co 287.07

Best Disposal Services 143.00

Betmar Languages Inc 265.25

Braun Intertec 681.50

Buetow & Associates Inc 2684.75

Buffalo Township 442.90

Bunniss Enterprises 1900.00

Lola Carlson 648.00

Cellular 2000 of St. Cloud 426.24

Chaplain Planning Press 128.00

Cole Papers Inc 1197.86

Computer Training Intnl Inc 227.50

Melanie Courrier 125.05

CPS Technology Solutions 325.20

Decorative Designs Inc 167.18

Karen Determan 140.43

East Central Reg. Juvenile Ctr 8625.80

Facility Systems Inc 1073.73

Janet Gholson 280.86

Raymond Glunz 780.00

Institute for Forensic Psy. 650.00

Ken Jude 953.75

Kaz Hardware 126.99

KNR Communications Srvcs Inc 595.00

Bob Koehnen Construction 900.00

KUE Contractors Inc 268191.00

Marcia M. Lantto 444.56

Marco Business Products 525.91

Marketon's Body Shop Inc 294.13

Midwest Analytical Services 165.00

Minnesota CLE 150.00

MN Counties Computer Co-op 1407.00

Mobil Oil Corporation 173.06

Neopost 1124.64

Richard Norman 861.62

Office Depot 1256.00

PC&A 121.50

Prairie Lake Detention Center 620.00

Perry Puncochar 816.00

City of Rockford 2167.75

Rowekamp Associates 1800.00

Schmidt, F.H., & Sons Inc 10730.00

Simplex Tire Recorder Co 415.13

City of South Haven 514.00

Sprint Local Telecomm. Div. 160.64

St. Cloud Medical Group PA 259.58

St. Cloud Stamp & Sign 102.87

St. Michael Veterinary Clinic 171.16

Stevens Drilling 2475.15

Streicher's 830.70

Sweeney Brothers Tractor Inc. 118.35

Syndistar Inc 203.00

Ultramar Diamond Shamrock 150.08

USWest Communications 622.75

Washington Cty Treasurer 840.00

Wright Hennepin Electric 2454.00

34 payments less than $100 $1,577.75

Final Total $328,175.37

The meeting adjourned at 10:32 a.m.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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