Wright County Board Minutes
August 22, 2000
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
The minutes of 8-15-00 were discussed. Reference was made to Page 2, 1st paragraph, 2nd to the last sentence, "Eichelberg moved to approve the request as presented and to direct the Auditor/Treasurer to send a letter to all cities requesting that the statute be followed."
Eichelberg said the statute allows counties and school districts to waive the 30-day comment period and the intent of the motion was that the Board wanted adequate time to make an analysis of the request.
Richard Norman, County Coordinator, said that the motion should remain as written in the minutes as that is what happened at the meeting. If desired, the Board could add this item to today's Agenda for further discussion. Russek moved to approve the minutes of 8-15-00 as presented, seconded by Eichelberg, carried unanimously.
Petitions were accepted to the Agenda as follows: Consent Agenda Item B2, "Approve One Day Beer License, Hasty Silver Creek Sportsman's Club" (Gruber); Aud./Treas. Item #5, "Discussion RE: TIF Waivers" (Jude); Aud./Treas. Item #6, "Reappointment, John S. Tracy, Clearwater Watershed Board, 3-Year Term" (Gruber); Aud./Treas. Item #7, "Approve Registered Land Survey, Albion Twp." (Gruber); Item For Consid. #3, "Authorize Attendance, Transportation Alliance, Sept. 27-28, 2000" (Eichelberg); Item For Consid. #4, "Discuss Appointment To Water Management Task Force" (Eichelberg); Item For Consid. #5, "Negotiation Committee Report" (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.
On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:
1. Performance Appraisals:
A. Seger, Ct. Admin.; W. Cordell, Hwy.; T. Eull, B. Vetsch, Sheriff.
2. Authorize Hire, Steven Smock, Custodian I, Eff. 8-23-00 (Step 2).
3. Claim, Frank Madden, $2,333.05.
4. Sentence To Service Quarterly Report (April-June, 2000).
1. On/Off Sale Beer License Renewal, Hasty Inn (Silver Creek Twp.).
2. Approve One Day Beer License, Hasty Silver Creek Sportsman's Club.
C. COURT ADMINISTRATION
1. Accept Resignation, Jennifer Gordon, Case Intake Deputy, Eff. 8-24-00 & Authorize Replacement. Authorizing filling any subsequent openings should the position be filled from within the department.
D. COURT SERVICES
1. Authorize Hire, Chris Hanson, Program Agent, Eff. 9-5-00 (Step 1).
E. PLANNING & ZONING
1. Authorize Hire, Tracy Janikula, Feedlot Program Administrator, Eff. 9-5-00 (Step 1).
1. Refer To Building Committee Discussion RE: Increased Street Parking For Sheriff's Vehicles.
2. Refer To Building Committee Discussion RE: Lock Replacements For Sheriff's Office Doors.
3. Acknowledge Retirement, Robert Merrill, Deputy Sheriff, Eff. 9-29-00 & Authorize Replacement.
Doug Gruber, Auditor/Treasurer, requested approval of the July Revenue & Expenditure Report. On a motion by Jude, second by Eichelberg, all voted to accept the report.
Referred from the last meeting Chuck Plowe, Plowe Engineering, presented a request for storm water runoff into County Ditch #9. Plowe reviewed a map reflecting the proposed drainage of phase II of a development near Albertville (located along CSAH 18 across from the golf course).
The City of Albertville approved the plan. The water flows through a series of seven large ponds, into a ditch on the side of a wetland, and into County Ditch #9. Plowe indicated that the rate of flow has been reduced by more than 50% and that the ponds were constructed much larger than required. The consensus of the Board was for Plowe and Kerry Saxton, SWCD, to meet to review the plans. Saxton had some concerns which he had not been able to address with Plowe before today's meeting. The issue will be brought back before the Board later in today's meeting.
Gruber presented a petition requesting a name change for Twin Lake to Lake Sylvia West. Jan Evenson, who sent a letter to Gruber requesting the change, was present for discussion today. The official names for the lakes are Lake Sylvia and Twin Lake (west portion).
Gruber said the petition carries more than the sufficient number of signatures required by Statute. Brian Asleson, Assistant County Attorney, corresponded with Glen Yakel, MN DNR, on the requested name change. Referring to MN Statute Section 83A.05, Subd. 1, he indicated that a lake name which has existed for forty years may not be changed.
The lakes had the single name "Twin Lake" in the mid-1850's with the first reference to "Sylvia" in the 1880's. The lakes have been known separately since approximately 1920. The name "Twin" is not a derogatory name so there is no case for an exemption to the 40-year provision.
Yakel indicated that a public hearing to consider the petition would probably serve no useful purpose as it appears the DNR could not approve the change. It was noted that there are 57 Twin Lakes in Minnesota including 3 in Wright County.
Asleson said that there is a provision in Statutes which states that the Commissioner of Natural Resources should avoid duplication in naming bodies of water. Russek moved to direct Asleson to obtain an opinion from Yakel on whether or not the name change can be done.
If so, the issue should be brought back as soon as possible so that the public hearing process can commence before people move south for the winter. Yakel should either attend a County Board meeting to answer questions or provide a letter citing the Statutes which apply. The motion carried 5-0 on a second by Jude.
Discussion followed on TIF waivers. At the last County Board meeting, Gruber was directed to send a letter to cities in Wright County asking that TIF requests be submitted in a timely fashion so that the 30-day comment period does not have to be waived.
The consensus of the Board was that the County Board minutes of 8-15-00 do not reflect this request as the motion reads, "Eichelberg moved to approve the request as presented and to direct the Auditor/Treasurer to send a letter to all cities requesting that the statute be followed."
Gruber said that cities have been following the statute and that the 30-day review period applies to the review by the County Board and School District. Mattson said the reason he brought this issue up was to question whether the Board was comfortable with the number of requests coming from one district in the County.
Sawatzke referred to Gruber's previous comment that some cities who routinely ask for waivers may be doing so because of their development advisors. He did not feel that all cities should receive a letter, but potentially we should be letting some cities know that we will consider exemptions in unusual circumstances.
Eichelberg moved to rescind the motion made at the last meeting directing the Auditor/Treasurer to send a letter to Wright County cities, seconded by Jude. Sawatzke felt Mattson raised a legitimate concern that these requests are routinely being presented. Sawatzke said the Board had come to a consensus that a letter be sent requesting that the information be presented in a time frame so that the request does not have to be waived. The motion carried 4-1 with Sawatzke casting the nay vote.
Jude moved to reappoint John S. Tracy to the Clearwater Watershed Board for a three-year term (8-13-00 to 8-13-03). Three applications were received, but only two were considered as one was received late. Tracy was selected due to his past experience. The motion was seconded by Eichelberg and carried unanimously.
On a motion by Russek, second by Eichelberg, all voted to approve Registered Land Survey No. 34, as submitted by Tony Ellestad, Land Surveyor, License No. 17549, of platted land that is described as: Outlot A, Westrock, according to the recorded plat thereof, Wright County Minnesota, with current and prior years taxes having been paid in full.
On a motion by Eichelberg, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.
Benjamin Steiner provided an update to the preservation of the Big Woods in St. Michael. Steiner belongs to Greenspan, which is a St. Michael/Albertville High School Environmental Club. When the first explorers came through approximately 200 years ago, they labeled 2000 square miles of forest "Big Woods" extending from Northwest to Southeast Minnesota.
There is now 2% of that area surviving in MN, part of which lies across from the St. Michael/Albertville Middle School. The property owner is being forced to sell the land due to the city assessments but is committed to preserving the property because of its history. The market value of the property is $30,000/acre but the property owner is selling the property for $17,000-$20,000/acre.
A DNR grant of $357,800 has been received, requiring a 50% match ($357,800) by next June. Thus far, $10,000 has been raised from the private sector and the City of Albertville. Steiner requested financial support from the County Board to preserve the Big Woods and keep it a part of the natural heritage of Wright County.
Sawatzke responded that the effort expended by the Greenspan group was outstanding and that he hoped they would accomplish their goal. Concern was voiced on the economics of providing the funding and replicating the requests in other cities.
Discussion followed on potentially utilizing Parks resources to assist. Marc Mattice, Parks Administrator, indicated that the LCMR Grant obtained from the DNR is the same grant which Parks would submit. This would not work. Mattice said that when the DNR presented their biological survey for Wright County, the Big Woods was indicated as one of the native biological resources in Wright County.
The Board could establish this criteria as a means to donate funds. After further discussion, the Board suggested that Steiner work with State Legislators and corporate sponsors as a means of raising additional funding.
At 10:05 A.M., the regular meeting was closed and the Board opened the Public Hearing for the sale of property within Montissippi Park. Asleson referenced a map which illustrated the proposed transfer of land. Kellas previously donated 2.4 acres of land to Montissippi Park and has since requested the swap of land to accommodate his desire to build on his property.
As no public comment was received, the Public Hearing was closed at 10:08 A.M. Asleson indicated the next step will be to publish notice of the sale of land in the newspaper. The County will reserve the right to refuse all bids and proposals.
Gruber distributed a breakdown of the Capital Projects fund as of 8-3-00. The anticipated undesignated fund balance is $305,206. It was noted that the Won-Door Elevator ($20,000) could be eliminated from the "Outstanding Misc." category and that the Exterior Leak Repair ($10,000) may exceed the estimate.
Gruber said since the time of the report, $85,000 of additional expenditures have occurred (final payment for the Fairgrounds building and $500 toward the remodel of the Administration Office). The fund balance includes $780,000 which the Board voted to place into Fund 34 (turnback of funds from last year's budget).
The Board discussed the need to complete the Comfort Station project at Collinwood Park at an estimated cost of $160,000. If the project is not completed this Fall, it will delay the project by one year due to the camping season.
Mattice estimated that the $2 fund will have an estimated $12,000 by the end of 2000 and Fund 6615 has a $25,000 balance. Jude moved to authorize for the advertisement of bids for the Collinwood Comfort Station. The advertisement will include the stipulation that the County has the right to accept or reject all bids. The bid opening date will either be held on 9-19-00 or 9-26-00, as determined by the Coordinator. The motion was seconded by Eichelberg and carried 5-0.
On a motion by Russek, second by Jude, all voted to reappoint Glen Litfin to the Wright County Community Action Board of Directors. Jude noted that Litfin is doing an excellent job.
Sawatzke moved to authorize attendance at the Annual Transportation Alliance Meeting on September 27th & 28th in St. Cloud. The motion was seconded by Russek and carried unanimously.
Eichelberg moved to request that the Coordinator write to those cities East of Hwy. 25 seeking a recommendation for an appointment to the SWCD Water Management Task Force (city administrator, city planner, or other person with experience in real estate development issues). The motion was seconded by Sawatzke and carried 5-0.
Laid over from earlier in today's meeting, the Board addressed the Plowe request for storm water runoff into Ditch #9. Kerry Saxton, SWCD, said that it was evident that an agreement would not be reached today.
The ditch that used to run through the development was moved to a private ditch at the edge of the development. He was concerned with the water table in relation to the depth of the basements. It appears that the flow of water will be increased as one 36" pipe will be replaced with two 36" pipes. Russek moved to lay this issue over until the next meeting, seconded by Jude, carried 5-0.
A Negotiation Committee meeting was held on 8-18-00:
Job Description Evaluation Results. The results of three job description evaluations were discussed. It is agreed that they will be placed on the Salary Schedule as follows:
A. Computer Applications Support Specialist. This position received 1,407 points from Hay Consultants, Inc. It will be placed in Class "C" at a 2000 salary range of $9.90 - $13.06.
B. Bookkeeper, Recorders Department. This position received 1,037 points from Hay Consultants, Inc. It will be placed in Class "A" at a 2000 salary range of $9.16 - $12.00 and retitled as Office Assistant.
C. Untitled Position, Court Services. This position received 1,273 points from Hay Consultants, Inc. It will be placed in Class "B" with a salary range of $9.57 - $12.56. The position title will be Senior Clerk II.
Department heads should be authorized to fill these vacant positions upon full approval of their placement on the Salary Schedule.
At today's meeting, Norman explained that a correction was made to the minutes of the meeting prior to being distributed today. The "Untitled Position-Court Services" was discussed as a Senior Clerk position during negotiations.
Three positions were submitted to the State under comparable worth as Senior Clerks and were subsequently reclassified on 11-1-99 as Sr. Clerk II's. This position should be classified as Sr. Clerk II retroactive to 11-3-99. Jude moved to accept the recommendations, seconded by Eichelberg, carried 5-0.
Brian Abrahamson 189.48
Arrowwood Radison Resort 300.33
AT & T 4005.24
Bowman Distribution 227.20
Braun Intertec Corporation 405.00
Buffalo Clinic 228.00
Buffalo Glass & Lock 227.54
City Buffalo 3888.70
Buildings Consulting Group Inc 955.51
Catholic Charities 13996.10
Centra Sota Coop 123.83
Central Glass 486.00
Central Lock & Safe 170.00
Central MN Mental Health Cntr 130.00
Champlain Planning Press 144.00
City Clearwater 443.80
Climate Air 7500.00
City Cokato 1085.96
Computer Training Internationl 390.00
Corinna Township 846.00
D & D Distributing Inc 419.58
Diamond Mowers Inc 133.87
John Driste 300.00
Ernst General Construction Inc 3098.00
Gateway Companies Inc 1317.41
GCS Service Inc 393.09
GE Capital Info Tech Solutions 485.92
Greenview Inc 6591.08
Holt Truck Center 175.73
Intellicorp LTD 1850.00
Interstate Batteries 261.78
JLM Telecommunications 240.00
Lake Region Coop Oil 27498.39
Lakeland Transmission 209.40
Lawson Products, Inc 648.62
Loffler Business Systems Inc 125.69
Maple Lake Township 1241.80
Marco Business Products 1508.87
Marks Standard Parts 1838.00
Marysville Township 1381.00
Masys Corporation 2503.95
Mccombs Frank Roos Assoc. 213.20
Meridian Aggregates Co LP 140.80
Midland Corporate Benefits SVC 620.75
Midwest Industrial Coatings & 3122.15
MN GIS-LIS Conference 180.00
MN State Auditor 1969.28
City Monticello 6328.00
Motorola Inc 2918.96
Mumford Sanitation 140.03
National Business Systems Inc 1180.47
New England Business Service 166.20
Northern States Power Company 218.77
Northstar Repro Products Inc 140.15
Office Depot 950.59
Olympic Oil Company 307.77
Lynn Peavey Company 155.25
Dave Peterson Monticello Ford 544.11
Professional Traffic Graphics 300.00
R J Sayers Distributing 233.92
Anthony Rasmuson 100.75
RDO Financial Services CO 240.50
Reliant Energy Minnegasco 491.74
City Rockford 2053.90
Rons Ice 801.85
Ryan Motors Inc 145.54
Sentry Fire Protection 539.60
Sign City 117.15
M Smith Publishers 106.00
St. Cloud Times 346.40
St. Michael Veterinary Clinic 128.10
City St. Michael 2816.00
Stamp Fullfillment Services 369.20
Star Tribune 506.00
Superior Service - Central MN 773.30
Teply Equipment Inc 217.31
Terminal Supply Co 113.11
Lori Thingvold 191.00
Total Printing 325.14
United Parcel Service 120.74
Unlimited Electric Inc 474.40
US West Communications 12781.63
Carol Vander Kooi 3917.48
Viking Coco Cola Bottling CO. 122.00
Walmart Store 01-1577 152.88
Waste Management TC West 304.47
Williams Steel & Hardware 293.94
Winsted Publishing Inc 264.01
Wright Co Radiator Repair 237.50
Wright County Highway Dept. 416.10
Wright Hennepin Electric 2661.79
Yellow Pages Inc 177.00
33 payments less than $100 1,459.01
FINAL TOTAL $145,607.32
The meeting adjourned at 10:28 A.M.
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