Wright County Board Minutes

August 29, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 8-22-00 were corrected as follows: Page 1, 3rd paragraph, Item For Consid. #4, changed from "Discuss Appointment to SWCD Board" to "Discuss Appointment to Water Management Task Force" (Eichelberg). Eichelberg moved to approve the minutes as corrected, seconded by Jude, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item B2, "Claim, Don's Electric, $1,800" (Norman); Consent Agenda Item B3, "Approve Hire, Lisa Klemz, Office Assistant, Eff. 9-11-00 (Step 2)" (Gruber); Aud./Treas. Item #4, "Plowe Engineering Request For Stormwater Runoff Into Ditch #9" (Gruber). Russek noted that Jennifer Lee was scheduled at 9:20 A.M. to discuss the Clean Water Partnership Grant. Russek stated he would provide an update instead of Lee making a presentation. Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: G. Stoppelman, Bldg. Maint.; Raymond Anderson, Hwy.; E. Adams, S. Leinonen, D. Munsterteiger, Sheriff.

2. Claim, MCIT, $2,500 (Even v. Wright).

3. Claim, MCIT, $2,500 (Gold Nugget Development v. Wright).

4. Claim, DLR Group, $3,725 (Jail Space Study).

5. Approve Uniform Settlement Form, AFSCME Local No. 2685, Human Services Unit, 2000-2002.

6. Approve Uniform Settlement Form, AFSCME Local No. 2685, Assistant Attorneys, 1999.

7. Approve Uniform Settlement Form, AFSCME Local No. 2685, Assistant Attorneys, 2000-2002.

8. Approve Uniform Settlement Form, Teamsters Local 320, Courthouse Unit, 2000-2002.

9. Approve Uniform Settlement Form, Teamsters Local 320, Sheriffs Supervisory Unit, 2000-2002.

10. Approve Uniform Settlement Form, AFL-CIO, Local No. 49, 2000-2002.

B. AUDITOR/TREASURER

1. Temporary On Sale Beer License, Cystic Fibrosis Foundation (Franklin Twp.).

2. Claim, Don's Electric, $1,800.

3. Approve Hire, Lisa Klemz, Office Assistant, Eff. 9-11-00 (Step 2).

C. COURT ADMINISTRATION

1. Accept Resignation, Barbara Kerkhoff, Court Attendant, Eff. 8-18-00 & Authorize Replacement. Authorize filling of any subsequent openings should the position be filled from within the department.

D. SHERIFF

1. Accept Resignation, Franklin Heino, Corrections Officer, Eff. 9-2-00 & Authorize Replacement.

At the last County Board meeting, the Board was presented with a petition to change the name of Twin Lake to Lake Sylvia West.

At that time, the Board reviewed a letter from Glen Yakel, Hydrographics Unit Supervisor, MN DNR, which stated that a public hearing to consider the petition to change the name may serve no useful purpose as it did not appear the DNR would approve the change.

Yakel was present today to field questions on this opinion. Yakel said that Twin Lake is a popular lake name statewide. There are 190 lakes in Wright County with Twin Lake being the 5th largest. There is one other Twin Lake in Wright County which is located near Hasty. There is also an East Twin Lake, West Twin Lake, North Twin Lake and South Twin Lake.

A survey was completed in approximately 1855 (prior to Statehood) which identified the two Lakes as Twin Lakes. Prior to 1920, the two names (Twin Lake and Lake Sylvia) have been carried and published in maps and publications. Yakel explained that the DNR would not support the name change.

Minnesota Statutes indicate that names which have existed for 40 years cannot be changed by the County Board. In addition, the name "Twin" is not derogatory so there would not be a case for exception to the 40-year rule. The name "Twin" has the longer history of the two lakes.

Yakel noted that the requested name, "West Lake Sylvia" would duplicate another lake name and would not be a solution as Statutes discourage name duplication. When questioned by Jude, Yakel affirmed that the DNR would have the final word in this decision. He felt to hold a public hearing would be a waste of time and money.

Gruber indicated that the residents who provided the petition were not notified that this item would be on today's agenda. Jude moved to lay this item over to the 9-12-00 County Board meeting. Gruber will contact Jan Evenson who presented the petition for the name change. Motion carried 5-0 on a second by Russek.

Gruber presented a request from the City of Annandale to waive the 30-day comment period on Annandale TIF District 9. A public hearing will be held at the Annandale City Hall on 9-13-00 at 5:30 P.M. Eichelberg moved to approve the request, seconded by Jude, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Russek stated that the C.R.O.W. Joint Powers Board has authorized the application for a Clean Water Partnership Grant. If approved, the grant will fund a large scale monitoring effort on the Crow River for three years. The project will establish approximately 20 monitoring sites.

The total grant request is $401,865. Russek referenced information provided by Jennifer Lee, reflecting the request for the Joint Powers Board to contribute $70,000 (17.5% of the request) over the three years to the project. This calculates to $13,321 for Wright County ($4,440/year). Russek said the Joint Powers Board will meet again on 8-7-00 and the figures may change slightly. Jude moved to approve the request unless the funding obligation substantially increases, seconded by Sawatzke, carried 5-0.

At 9:30 A.M., Commissioner Mattson closed the bid process for the CSAH 18 improvement, SAP 86-618-05, Contract #0007. Wayne Fingalson, Highway Engineer, opened the bids. The Engineer's estimate was $2,240,000. The bid bond and three addendums were acknowledged by all bidders.

The addendums include: 1) Utilization of the County's field lab and clarification of the safety apron; 2) Clarification of the reference of recycled bituminous; and 3) Geotextile fabric clarification. On a motion by Jude, second by Sawatzke, all voted to lay the bids over until 10:15 A.M. for review and possible award.

Name of Bidder - Bauerly Companies, Total Bid - $1,753,570.07; Name of Bidder - Buffalo Bituminous, Inc., Total Bid - $1,763,000.00; Name of Bidder - Dennis Fehn Gravel & Exc., Total Bid - $1,904,944.18; Name of Bidder - Hardrives, Inc., Total Bid - $2,208,482.36; Name of Bidder - Kern & Tabery, Inc., Total Bid - $1,769,113.51.

At the request of Fingalson, Sawatzke moved to adopt Resolution #00-39 for final acceptance of Contract 9908, authorizing final payment ($23,896,07) to Structural Specialties, Inc. Russek seconded the motion and it carried 5-0 on a roll call vote.

A Transportation Committee Of The Whole meeting was held on 8-11-00. A summary of the minutes and action at today's meeting follows:

Farmington Avenue: Representatives from Rockford Township and Buffalo Township attended the meeting with a request that the County consider taking over the portion of this road lying between CSAH 33 and CSAH 34.

The Committee recommendation was that the County would take over Farmington Avenue (between CSAH 33 and CSAH 34) as a County Road if both Townships upgrade the road to County standards.

At today's County Board meeting, both Mattson and Russek understood that the Townships did not feel the County was interested in taking over the road after the meeting. The consensus of the Board was to conceptually agree to move forward on this issue with details to be worked out.

CSAH 9 in Waverly: Representatives from the City of Waverly were present to discuss desired changes to CSAH 9. The Committee recommendation is that the County will tentatively plan to take over Atlantic Avenue as a County Highway in the Year 2003 or 2004 in exchange for the present CSAH 9 route (Elm Avenue and 7th Street) in Waverly and participate in the improvement of new CSAH 9, consistent with the County's Funding Policy.

At today's County Board meeting, Fingalson noted that the County needs $556,000 to help with the project per the County's Funding Policy. In response to Jude, Fingalson stated that the engineering would be completed by the City and that the County's obligation would include some administrative time.

Traffic Signal: New traffic signals do not provide a "Walk" signal unless a pedestrian pushes the button at a crossing. A "Walk" signal is not provided when the light turns green. This has caused some confusion at the new signal installed in St. Michael (CSAH 19 & TH241).

Fingalson said the public needs to be educated about the newer signals that provide a "Walk" message only upon receiving manual direction. Mn/DOT plans to install informational plates soon to help this effort.

Five-Year Plan: The Committee recommends that the CSAH 17 project be scheduled for 2001; that the project in the City of Cokato be scheduled for 2002; and that the CSAH 9 (Atlantic Avenue) project in Waverly be scheduled for 2003.

The overlay on CSAH 30 should possibly be delayed to 2002. The consensus was to accept Fingalson's recommendation to delay adoption of the Five-Year Plan until the budget has been set. Wetland issues are delaying the permitting process on the CSAH 18 project. A meeting will be held with the DNR to discuss the difference of opinion on how wide the shoulders on the County Highway should be.

It is possible that the movement of the transmission line (near CSAH 37 & CSAH 18) will be the only part of the project accomplished this year. Committee recommendation was to incorporate the changes to the Plan as described above and adopt the Five-Year Plan after the 2001 budget has been set.

At today's meeting, it was the consensus that Russek should discuss with the City of Delano that the County would be willing to help with the CSAH 17 project if the City were willing to take back CSAH 54 in 2006, with no additional work to be completed on the road prior to that time.

Public Works' Equipment: The Highway Department is requesting approximately $3,000,000 in local money for the 2001 budget to meet the needs of equipment, construction, etc. Further discussion will take place during the budget sessions.

At today's meeting, Eichelberg moved to approve the minutes and recommendations of the 7-11-00 Transportation Committee Of The Whole meeting, seconded by Sawatzke, carried 5-0.

Laid over from the last meeting, the Board was updated on the Plowe Engineering request for stormwater runoff into Ditch #9. Chuck Plowe indicated that he and Kerry Saxton, SWCD, have met but Saxton still has concerns with the flow of water. He indicated that the calculations have been provided and the City of Albertville has approved them.

He claimed the flow of water in the ditch will have a minimum of 50% reduction based on the existing site. Plowe said in a two-year storm, the 24" culvert would begin to overflow and there is no restriction with the 10-year and 100-year storms. He was confident that the flow would not impact the ditch in an adverse way. He requested that the Board approve his request to discharge into the ditch.

Saxton said the water elevation in this area is tight. Tile will be placed around the houses and sump pumps installed. His concern was that the analysis provided by Plowe only included the 143 acres of this site and did not include the water flow from the 400-600 acres flowing into the site.

The analysis shows that the ditch will overflow in a 2-year storm on this site only. He was also concerned with the replacement of the existing 24" pipe (945.61 elevation) with two 36" pipes (943 elevation). Since the existing 24" pipe cannot be left, he felt an analysis should be provided reflecting the flow of the water in the entire watershed above this area. He felt this analysis was too conservative as storage had not been taken into account.

Discussion followed on the problems which could arise downstream and with people's basements. Russek commented that the County Board is still the ditch authority in this area and concerns have been voiced previously about Regal Creek and erosion downstream.

Russek said he could not support replacement of the 24" pipe with two 36" pipes. County jurisdiction of both County Ditches 9 and 21 may cease in the near future dependent upon whether an agreement is signed between the County and the Cities of Albertville and St. Michael.

Brian Asleson, Assistant County Attorney, said the Statute which deals with the current request doesn't apply very well as it deals more with the new construction of a county ditch and the city applying to drain water into it. The question is whether the flow is adequately dealt with and whether it will create problems.

The County Board does not approve the plats or plans but rather the drainage of stormwater into county ditches. If flooding problems arose, the County would be named along with the City and the developer. The approval of out letting the water into the ditch would not make the County more liable than the other parties.

Asleson said he could contact the City of Albertville to see if they would hold the County harmless of any such liability. Saxton said there may be some concern under the Wetland Conservation Act. He was unsure whether the Wetland Technical Panel had received information on the culverts and elevations in the ditch. Sawatzke moved to lay this issue over for two weeks.

The purpose is to obtain approval from the SWCD Office and/or the DNR and that the proposal will not create a negative consequence on the ditch. The motion was seconded by Russek and carried 5-0.

Tom Salkowski, Planning & Zoning Administrator, presented for approval a license to operate a Solid Waste Transfer & Recycling Facility for Randy's Sanitation. Earlier this year, a two-acre site was rezoned to a solid waste handling district.

Materials presented today were the draft license prepared by the County Attorney's Office, a survey of the two-acre site, and a memorandum from the County's consultant, CRA. Also distributed was a response to CRA's memo from Earth Tech (Randy's Sanitation consultant) and the original application. Salkowski said he was satisfied that the criteria in the County's Ordinance had been met and therefore signed the original application being presented for approval today.

He noted the final construction plans are not complete but there is adequate information to issue the license. In response to Sawatzke, Salkowski stated he felt the Earth Tech document answered questions raised by CRA. Some of the information would not be required as this is a transfer station (not a disposal facility).

Any remaining concerns could be addressed in the construction process. Jude moved to approve the license to operate a Solid Waste Transfer & Recycling Facility for Randy's Sanitation, seconded by Russek. Mattson questioned whether the Planning & Zoning Board would allow other transfer stations in the County.

Salkowski responded that there were many unique facets to this issue and that it took rezoning this property to a solid waste handling district to get to this point. He felt that both the Planning Commission and the County Board would be careful about any such rezoning in the future. The motion carried unanimously.

Wayne Fingalson, Highway Engineer, stated that the bids for the CSAH 18 improvement, SAP 86-618-05, Contract #0007 opened earlier in today's meeting were verified and the low bidder is Bauerly Companies. On a motion by Sawatzke, second by Eichelberg, all voted to award the bid to Bauerly Companies, $1,753,570.07.

Marc Mattice, Parks Administrator, referenced the 8-15-00 Parks Commission Minutes and their recommendation to hook up to the City of St. Michael's sewer line at Beebe Lake Park.

The current septic system was built in 1972. Mattice referenced the Planning & Zoning inspection and recommendation to replace the system. Jude moved to authorize the complete hook up to the St. Michael sewer line for Beebe Lake Park at a cost of $25,850.66 if and when it becomes available, seconded by Eichelberg, carried 5-0. The motion includes Mattice sending a letter to Hennepin County indicating that this work is being completed.

The Parks Commission also reviewed a request from Greg Koob and Jeff Gavin to use the Fairhaven Mill Park as a festival location both this year and for future years. The concerns of the Parks Board were time, noise, and Park ordinances which may be affected by this proposal.

The County Board discussed that per ordinance, no alcohol is allowed in Wright County Parks. Norman suggested potentially holding the event at the Wright County Fairgrounds. This would serve as a revenue source and beer might be permitted. Russek moved to deny holding this event in the Fairhaven Mill Park, seconded by Sawatzke, carried 5-0.

On a motion by Sawatzke, second by Jude, all voted to schedule a Ways & Means Committee meeting for 9-13-00 at 1:00 P.M. The agenda will be to discuss the land next to Ney Park.

A Building Committee meeting was held on 8-23-00:

Discuss HVAC Problems, Public Works Building. Fingalson reported that M&E Engineering developed an RFP to resolve problems of humidity and air pressure in the new building. M&E feels there is a design problem that has caused the air pressure problem.

Two quotes have been received. Climate Air has quoted $18,040 and Environ-Con quoted $24,180. After discussion, it was the consensus of the Committee to not proceed with this project yet but to ask Buetow what they are going to do to help rectify the problem. Norman stated he will have Building Committee Of The Whole minutes researched to see when these issues were discussed.

Norman and Fingalson will meet with Tom Kelly to draft correspondence to Buetow on this issue. An unrelated issue was brought up by Fingalson dealing with glare problems from the window on the south end of the building. A window treatment will cost $600 to $800. Recommendation: Purchase window treatment. Fund out of Building Care & Maintenance budget.

Update On Building Repairs.

A. Parking Deck & Planter Tuck Pointing. Hayes stated that this work was completed several months ago yet the contractor has never billed the County. The $35,000 for this work still shows an encumbrance against the Capital Fund.

B. Proposal For Shrubs/Plants. Hayes has received quotes for shrubs and plants for the exterior planters. The quote from Pro Kare Landscaping is $3,668.50. The quote from Twin Lakes Design is $8,179.50. Mattson felt we should proceed with plantings as soon as possible. Jude favored waiting until next Spring to do the plantings.

C. Exterior Leaks. Hayes received two quotes to make the necessary exterior repairs. Brent Anderson Assoc., Inc., quoted $20,000. Restoration Systems, Inc., quoted $14,835. Recommendation: Approve low quote of Restoration Systems, Inc. Fund out of Budget 820, Site Improvements. It was agreed that once the exterior repairs are completed, Hayes can proceed to have the interior repairs done at an estimated cost of $1,500 - $2,000.

Consider Installing Shut-Off Valve, 4th Floor Sprinkler System. Currently there is only one shut-off valve for the whole Annex Building sprinkler system. A sprinkler can discharge up to 50 gallons of water in a minute.

It is the plan to add a shut-off valve on each floor as remodeling progresses. The estimated cost for the 4th Floor shut-off valve is $3,200. This would be a change order to the contract. Recommendation: Approve change order.

Court Services Request For Reserved Parking Space. Court Services has a van and a car. On two occasions, the van has been vandalized in the past month. Recommendation: Reserve two parking slots in the East Parking Lot for the van and car.

At today's meeting, Russek moved to accept the minutes and recommendations, seconded by Eichelberg, carried 5-0. Discussion followed on the proposal for the shrubs/plants. It was felt that a cost savings was being realized due to the time of the year. Sawatzke moved to accept the bid from Pro Kare Landscaping for $3,668.50, funded from Site Improvements. Motion carried 5-0 on a second by Russek.

A Detention Committee Of The Whole meeting was held on 8-21-00. On a motion by Jude, second by Sawatzke, all voted to approve the minutes. A summary of the minutes follows:

Discuss Boarding Prisoners In Benton County: Representatives from Benton County, DLR Group, and the MN DOC attended the meeting. Common jail issues were discussed and the excess capacity at Benton County. Benton County will review their capacity and bring back a proposal.

Discuss Other Jail Options: The consensus of the Committee was to continue to move forward with planning for a new jail facility at a different site. The next meeting was set for 9-13-00 at 9:00 A.M. to meet with Wayne Fingalson to discuss gravel content on the land at the Public Works, and for Sheriff Miller to report back on information from the Benton County Sheriff. Omtvedt will make a final presentation and provide bound copies of the DLR study at the 9-19-00 Board Meeting.

Norman said that during the 2001 budget review for the Sheriff's Department, it was confirmed that their budget was carrying an additional correction officer that they were authorized.

In addition, the part-time line item was removed as juvenile holdover positions are being funded out of that line item. These changes total $75,689 and will be transferred back to Budget 820, Personal Services. Norman said one collective bargaining unit has not settled so there will be some funds transferred out of Personal Services at a future date. Jude moved to approve the transfer, seconded by Russek, carried 5-0.

Bills Approved

ADS 350.10

All State Communications 18530.56

American Institutional Supply 226.03

Ancom Commnications Inc 5123.75

Ancom Technical Center 294.50

Mary Anderson 102.70

Andys Towing Service Inc 867.98

Aqua Green Lawns 459.02

AT & T Wireless Services 211.31

Best Inc 3497.06

Buff 'N' Glo Inc 193.50

Catco Parts Service 601.49

Central MN Mental Health Cente 600.00

Central MN Mental Health Cntr 150.00

Cintas Corp No 748 210.85

Computer Training Internationl 2210.00

Decorative Designs Inc 175.53

Diamond Mowers Inc 1034.01

Dictaphone 2164.15

Eagle Point 900.00

Ecolab 165.62

Engineering Repro Systems 138.24

EPA Audio Visual Inc 218.04

Facility Systems Inc 1654.75

Maribel Fernandez 1409.38

Gateway 292.41

GE Capital Info Tech Solutions 556.27

Goodpointe Technology 1500.00

Matt Heaton 287.98

Hillyard Floor Care Supply 733.87

Interstate Batteries 133.02

Keepers Inc. Inc 916.14

Cheryl Klinger 100.00

Kris Engineering Inc 409.91

Kustom Signals Inc 752.16

Lathrop Paint 359.89

Lawson Products, Inc 345.06

Marco Business Products 1481.45

Meridian Aggregatres Co LP 142.11

Minnesota Copy Systems 437.14

Minnesota Elevator Inc 5497.00

MN Counties Computer Co-Op 1522.00

Mobil Oil COrporations 502.24

Dennis Moeller 235.18

Morries Buffalo Ford Mercury 364.50

Nada Appraisal Guides 100.00

Northern States Power Comp 1158.27

Nui Hot Labs 299.00

Office Depot 2936.73

Pagenet 845.46

Phillips Petroleum Company 1064.77

Pro Kare Landscaping 1320.00

Royal Tire - St. CLoud 1400.69

Jack Russek 169.65

Russells Lock & Key 4916.35

Sherburne County Sheriff 100.00

Southside Township 640.80

Specialty Seeds 488.50

Stockholm Township 346.00

Structural Specialties Inc 23896.07

Total Printing 319.50

Uniforms Unlimited 332.60

University of Minnesota 257.75

Verizon Wireless 218.83

Vernon Sales & Promotions 412.44

Voss Lighting 146.50

Harry Walsh 100.00

West Group Payment Center 1823.50

Wright County Human Services 140.00

Wright Hennepin Electric 501.35

47 payments less than $100 2,090.28

FINAL TOTAL $104,081.94

The meeting adjourned at 10:51 A.M.


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