Wright County Board Minutes

AUGUST 31, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 8-24-99 as presented, seconded by Mattson, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item C3, "Authorize Hire, Delores Westphal, Clerk I, Eff. 9-7-99, Step 3" (Gruber); Item For Consid. #5, "Add Agenda Item to the 9-14-99 Transportation Committee Of The Whole-Safety On County Road 2" (Russek). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:

ADMINISTRATION

1. Performance Appraisals: R. Hagel, G. Stoppelman, Bldg. Maint.; H. Collins, Recorder; T. Andersen, D. Johnson, R. McMullen, Sher./Corr.

2. Accept Low Bid For Government Center Parking Deck Repair, A. J. Spanjers Company, $35,257.00.

3. Set Bid Opening, Wright County Heritage Center Addition, 9-28-99 @ 9:30 A.M.

4. O/T Report, Period Ending 8-20-99.

B. ASSESSOR

1. Approve Termination, Joann Lowrie, Property Appraiser, Eff. 8-20-99 & Authorize Replacement.

C. AUDITOR/TREASURER

1. Accept Resignation, Pat Laubach, Clerk II, Eff. 9-10-99 & Authorize Replacement.

2. Claim, Loberg Plumbing & Heating, $80.91 (Fund 34-PW), Repipe Line.

3. Authorize Hire, Delores Westphal, Clerk I, Eff. 9-7-99, Step 3.

D. PARKS

1. Refer Discussion Of Bill Anderson Park To Ways & Means Committee.

E. SHERIFF

1. Acknowledge Appointment, Michael Passig, Deputy Sheriff, Eff. 9-1-99 (Grade 4).

2. Acknowledge Resignation, David Northington, Deputy, Eff. 8-25-99 & Authorize Replacement.

3. Authorize Signatures, Federal Equitable Sharing Agreement & Federal Annual Certification Report.

4. Acknowledge Appointment, Jackie O'Dowd, Lead Clerk, Eff. 8-31-99 (Step 6).

Doug Gruber, Auditor/Treasurer, presented the July Revenue/Expenditure Guidelines for approval. On a motion by Jude, second by Eichelberg, all voted to approve the guidelines subject to audit.

Gruber stated that the next item for discussion was for a plat for "River Oaks 2nd Addition," not "Rockford Oaks 2nd Addition" as the Agenda identified. On a motion by Jude, second by Russek, all voted to approve the Plat, "River Oaks 2nd Addition" in Rockford City and Township.

The claims listing was reviewed. Mattson questioned a claim on Page 17, Facility Systems Inc. ($10,000.00) for Herman Miller furniture under the Highway Administration budget. Sawatzke said he assumed this expenditure was within their 1999 budget for furniture and may relate to items not covered by the Capital Improvement Account. Mattson referenced a claim approved as part of the claims listing at the last County Board meeting which was for a salary survey purchased from AMC ($84.00) by the Sheriff Department. Mattson was concerned that departments are running salary surveys without consulting the Personnel Office. Sawatzke said the Administration Office has the same salary survey in their office which could have been provided at no cost. Richard Norman, County Coordinator, commented that the Unions should be purchasing the surveys if the information is being used to develop labor negotiation strategies. On a motion by Mattson, second by Russek, all voted to approve the claims.

Marc Mattice, Parks Administrator, introduced Susan Wagenhals who presented a donation of $800 for trail signs in the County Parks System. Wagenhals stated the donation was being made in memory of Samuel Skoog. Wagenhals was thanked for her donation.

Chuck Davis, Environmental Health Officer, said the Solid Waste Task Force (SWTF) met on 8-18-99 at the recommendation of the Ways & Means Committee to discuss possible uses of the Wright County Compost Facility. The SWTF unanimously recommends to utilize the Compost Facility as a household hazardous waste (HHW) and problem drop off center and to look to other nearby governmental entities for long term use of the facility for the management of solid waste. HHW materials include: caustics, acids, pesticides, herbicides, paints, stains, batteries, fluorescents, oil, oil filters and ballasts. Problem materials include: appliances, tires, brush, grass, anti-freeze, computers, etc., all in household quantities.

Jude said this action was the same as that passed in February, 1998. Since that time, it was decided that a replacement would not be hired for the vacancy created by the previous Compost Facility Manager. He questioned what this recommendation would do for the debt service and what options the Committee reviewed to attempt to reduce the $42.00/year debt service charge assessed to all Wright County residents. He felt the actions of the SWTF had let down the citizens of Wright County. He challenged the remainder of the Board to put the future of the Compost Facility to a vote by the residents. He referenced discussions with many constituents favoring sale of the Facility.

Russek serves on the SWTF and said the Committee did not outrule future use options. What is proposed would be a starting point. He said they will be following the project by the City of Hutchinson as it relates to the future use of the Compost Facility. Russek said his discussions with constituents have mostly favored using the Facility. Selling the Facility for $2-$3 million would still leave the $42.00/year service charge to residents.

In reference to Jude's suggestion of polling residents, Sawatzke said it is 10 years too late to ask the citizens for a vote on the Facility. He referenced Jude's comments regarding his district being in favor of selling the Facility. He noted that the SWTF appointee in Jude's district was the person who made the motion of the SWTF recommendation being reviewed today. In addition, others from Jude's district were there and no one offered any suggestions of selling the Facility.

Jude responded that he did not say there was 100% consensus of his district to sell the Facility. He said the present Commissioners are responsible for the Facility and that whoever voted for this was not accountable for the people. He felt the SWTF has been a part of the Facility since the beginning and did not want to let go, allowing a vote by the people. Mattson noted that Jude had been a SWTF member up until this year and only posed questions as of late. Mattson said that Jude supported the Facility all the time the plant was operating, including the purchase of the spreader which he voted against. Although SCORE funds were used, he said these funds are still taxpayer dollars. Mattson was not in favor of leasing the facility out if the County had to repair items afterward. He also felt interested parties should be presenting ideas to the County, that the County did not need to develop an RFP for that purpose.

Davis said the SWTF reviewed four options for the Facility including selling, pursuing a lease option, use by other governmental units, and proceeding with the HHW drop off. A member from the OEA attended the SWTF meeting and questioned whether the County could sell the Facility. The consensus was to proceed with the recommendation presented today.

Harlan Anderson, Cokato resident, inquired whether the Board would be open to leasing the facility for a private venture. He personally did not favor selling the facility, but inquired whether the facility could be used on a short term basis. Eichelberg said his position was that the County should identify what the Facility could be used for so that interested parties could make a proposal. Russek serves on the Planning Commission and said that the Facility is zoned Solid Waste. He didn't envision any rezoning. Anderson responded that perhaps the Planning Commission would consider spot zoning as the surrounding areas are zoned Ag. Russek said if this was pursued, the OEA would need to approve the use or the County may end up paying back the $1.2 million grant. Sawatzke gave an example of how renting the facility may only slightly affect the $42.00/year service charge and how it would then tie up the facility when it could be used for other purposes. Anderson was instructed to contact Davis to discuss his interest further. Eichelberg stated he approved of something being done to assist citizens with getting rid of waste products but was disappointed with something not being done with the equipment. Mattson moved to approve the recommendation of the SWTF, seconded by Russek. Jude noted for the record that the recommendation doesn't do anything for the debt service for Wright County taxpayers and the $42.00/year service charge. Motion carried 5-0.

Davis said the other recommendation from the SWTF was to raise the recycling and clean-up day incentives to townships and cities by $5.00/ton recycled. The new incentives would be $20/ton recycled and $30/ton recycled if the city goal of 43 pounds per household is met. The township incentive would increase from $20/ton to $30/ton recycled if the goal of 35 pounds per household is met per month. The payment is to begin in October 1999. The clean up day incentive would increase to $30/ton of items recycled from a clean-up day. Mattson moved to approve the recommendation, seconded by Russek, carried unanimously.

A Building Committee Meeting was held on 8-25-99. On a motion by Russek, second by Eichelberg, all voted to approve the minutes as presented:

Foyer or Door, North Employee Entrance, HSC. Hayes reported that after researching the issue, construction of a foyer does not seem feasible. A couple of other alternatives are presented for consideration. One would be to place foam backing under the cubicles to keep cold air from entering. The other alternative would be the installation of an air curtain fan. Total cost, including installation, should not exceed $2,000. Recommendation: Approve installation of an air curtain fan. Fund out of Budget 820, Site Improvements.

Human Services Security Cameras. The Committee discussed the operations of the system with Bonlender and Schillewaert. No action required.

One-Way Window, Interview-Observation Room, HSC. Recommendation: Install the one-way window currently on the fourth floor of the Annex Building. Estimated cost $1,000. Fund out of Budget 820, Site Improvements.

Request For Annex Heating/Cooling System Assessment. The assessment would include an analysis of existing equipment, possible solutions to problems we currently have, and potential energy savings. Climate Air will conduct the study for approximately $1,080. Recommendation: Approve study.

Storage Space Allocation, Annex Basement. The Committee toured the existing storage spaces in the Annex Basement. The recommendation is to have Hayes and Norman allocate storage space based on department needs and availability of space.

Tom Salkowski, Planning & Zoning Administrator, along with members of the MPCA and Superior-FCR Landfill presented an update on the status of the vertical expansion request for the Superior-FCR Landfill. Salkowski indicated no action was being sought. He said due to past experiences, he felt this presentation would promote clarity to the status of the pending permits and license application. In a waste handling district, a sanitary landfill is a permitted use. The County Board grants a license for a new or expanded landfill. Application for vertical expansion was completed by Superior on 8-11-99. The County Board has 90 days to grant or deny the license. As part of the process, the license application and plans are reviewed by County staff in conjunction with the MPCA. Salkowski said this expansion would strictly be vertical.

Gary Eddy, MPCA Supervisor, introduced MPCA staff: Julie Henderson, the former Permit Engineer who agreed to draft the permit for the vertical expansion; Mike Lynn, the new Permit Engineer; and Jess Richards, the new Compliance Inspector. Wright County was formerly in the Brainerd subdistrict and is now considered part of the Metro district.

Henderson said a draft permit was sent to Superior last week for review. Normally the regulated party is given 10 days to comment before the permit is placed for public notice. The draft permit covers vertical expansion of the areas that currently exist at the landfill, lined with leachate collection. Slopes of 5:1 are required. The increase in height would be 60-70 feet over current elevations approved at the landfill. The permit would allow another 500,000 cu. yds. of capacity, including daily, intermediate and final cover. The permit would give Superior approximately two years of capacity with the final cover construction estimated over the second half of the vertical expansion for 2002. The conditions in the permit address litter issues including the condition that the landfill must close with maximum wind speeds of 30 mph. Henderson stated another permit condition is that Superior will construct another 12 mobile screen fences by the end of 1999.

Lynn works with the public notice process. The public comment period will run from 9-3-99 to 10-4-99. A public informational meeting will be held on 9-21-99 at 7:00 P.M., Buffalo Community Middle School. This meeting will be chaired by a neutral moderator and will include presentations by MPCA on the terms and conditions of the draft permit. Jude inquired whether the permit would be issued if all criteria were met. Lynn responded that the purpose of the meeting is informational and the purpose of the public comment period was to take comment, request a legal or contested case hearing, or request additional public hearings if items are not clear in the permit application. Notice will be provided to adjacent landowners and affected governmental units.

Rod McGillivray, Superior-FCR Landfill, said the license application that will be presented to the Board within the month will meet all of the criteria of a waste handling and disposal district. He indicated that Superior staff would be available to meet with County staff at any time for questions when reviewing the plans and operating conditions. Russek questioned whether Superior will be removing the methane collection system at the time of expansion if the permit is approved. McGillivray responded that there is no vertical gas collection in that area of the landfill at this time. The landfill does collect gas and burn off the methane through the horizontal gas collection lines. He said this will not affect anything with the gas or leachate collection now.

Jude asked Salkowski whether Superior has met all of the criteria for expansion. Salkowski responded that staff is in the process of reviewing plans and making sure all ordinance requirements are met. In response to a question by Jude regarding status of other landfills, Eddy explained that there will be new landfills in the State. He said the technology is not available to deal with waste any other way than to incinerate. He said controversy comes with expansion.

Mattson questioned how litter would be controlled with a vertical expansion as there are already numerous complaints in this regard. McGillivray cited the 12 additional portable wind screens they will build by the end of the year. Currently, Superior has 6 wind screens which are moved each morning in the opposite direction of the wind near the working face of the landfill. He said litter blowing is generally seen as a result of a truck being unloaded. In addition to the portable wind screens, they have temporary litter fences at three different levels throughout the landfill, including a 10' fence to the East. He spoke of the numerous trees they have planted to assist with litter control. Mattson asked Richards what amount of litter on neighboring properties would be deemed acceptable. Richards responded that there is not a set standard. Compliance and enforcement issues are on a case-by-case basis. He said they try to place restrictions that add protection (i.e., wind speed limit and additional fencing). He cited litter problems being experienced by other landfills which have expanded vertically. The MPCA reviews the problem and makes a determination at that time. Eichelberg referenced a Highway Department report which cited the constantly increasing amount of garbage on roads and in ditches which may relate to the growth of the County. Jude stated that litter is blowing out of garbage trucks from many different companies and that the landfill gets blamed.

Those present were thanked for the presentation. No action was taken as this was an informational item.

A Ways & Means Committee Meeting was held on 8-25-99:

Discuss Aerated Lakes Ordinance. Hozempa presented information he received from several counties, including Kandiyohi, Lincoln and Murray. Basically, he feels that if such an ordinance was passed by the County Board it would be unenforceable by his Department. Current resources would not permit adequate patrol or response time to calls for service. It was felt that we could help the lake associations by cooperating with them in educating/informing the public of the dangers on lakes where aeration is taking place. Recommendation: Do not consider an Aerated Lakes Ordinance at this time.

At today's meeting, discussion focused on the decision not to implement the ordinance due to it being unenforceable. This was the recommendation from the Sheriff. Brian Asleson, Assistant County Attorney, said lake associations are required to carry insurance, as well as signing the areas affected and the public access. Regarding liability, he did not feel the County would be named without an ordinance in place. The Sheriff was willing to help publicize what lakes will be aerated. Jude moved to accept the minutes and recommendations, seconded by Eichelberg, carried 5-0.

On a motion by Mattson, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #99-50 for a Charitable Gambling Application as submitted by Silver Creek Corner Bar (Silver Creek Township).

On a motion by Mattson, second by Jude, roll call vote carried 5-0 to adopt Resolution #99-51 authorizing final payment ($111,461.20) to Landwehr Construction Inc. for Contract 9902 (Victor Twp. Bridges).

Mattson moved to schedule a Committee Of The Whole Meeting on 9-21-99 at 1:00 P.M. for a MN Department of Agriculture presentation. Motion carried 5-0 on a second by Jude.

Russek said that at the Planning Commission meeting, Bauerly Brothers presented a proposal to bring in a portable concrete ready mix plant located near County Rd. #2. The residents in this area are not objecting to the concrete plant but are concerned with the truck speed on the road. Mattson requested that the Highway Engineer bring a recommendation to the next Transportation Committee meeting. Russek moved to add to the 9-14-99 Transportation Committee Of The Whole Agenda the "Safety of County Road #2." Mattson seconded the motion and it carried 5-0.

Bills Approved

James Alsdurf PhD 900.00

Ancom Communications Inc 21610.63

Earl Andersen Inc 844.45

Anoka County Juvenile Center 4290.00

AT&T Wireless Services 398.03

Audrey Balgaard 910.00

Buffalo Bituminous 170883.90

CCP Industries Inc 248.88

Central McGowan, Inc. 170.49

Cole Papers Inc 816.06

Daley Enterprises Inc. 970.53

Doyle Equipment INc 224.99

Facility Systems Inc 10000.00

Grafix Shoppe 226.36

Heart of the Lakes Pumping 460.00

Interstate Bearing 417.23

Landweher Construction Inc 111461.20

Lawson Products, Inc. 243.83

Loffler Business Systems Inc 183.06

Matco Tools 124.61

Mid-America Business Systems 1319.89

Minnesota Monitoring 1444.00

MN County Attys Association 135.23

Deborah Noling 287.54

Office Depot 2698.66

Omann Brothers Inc 453.55

Penhall Company 10480.00

Royal Tire-St Cloud 3877.55

Ryan Motors Inc 292.24

Daniel Sawatzke 392.00

Snap-on Tools 184.01

St Cloud Times 235.52

Terminal Supply Co 241.24

Trueman Welters, Inc. 838.19

Unlimited Electric Inc 480.88

Wright Hennepin Electric 381.10

American Health Care Supply 292.14

Ancom Technical Center 587.00

Annandale Rock Products 944.60

AT&T 1148.00

Baers Body Shop 213.20

Betmar Languages Inc 728.04

Bureau of Criminal Apprehensn 160.00

Cellular 2000 of St Cloud 704.62

Cintag-428 155.04

CT Farm & Country 143.73

Divers Tech Inc 475.52

East Central Regl. Juvenile 10181.25

Janet Gholson 394.94

GTE Midwest 281.86

Hillyard Floor Care Supply 839.39

Kris Engineering Inc 421.07

Marcia Lantto 516.40

Loberg Plumbing & Heating Co 139.44

Marco Business Products 2503.08

Medtox Laboratories 276.00

Minnesota Corrections Assn 980.00

MN Assn of Assessing Officers 225.00

MTI Distributing Co 335.97

Northern Sates Power Co. 1558.90

Thomas Olson 115.20

City Otsego 4107.75

Mary Peterson 150.35

Jack Russek 155.00

Dale Sawatzke 392.00

Sheriffs Youth Program of MN 4817.12

St. Cloud Stamp & Sign 251.94

Tennant 140.90

Traffic Marking Service Inc 32554.59

United Parcel Service 138.84

Stewart Wirth 116.52

41 payments less than $100 1,989.88

Final Total $418,261.31

The meeting adjourned at 10:24 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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