Wright County Board Minutes

Sept. 19, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following corrections were made to the minutes of 9-12-00: Page 2, 2nd to the last paragraph, 1st sentence should read, "Marc Mattice, Parks Administrator, requested approval of a 36-acre land donation from Eloraine Heagle in Rockford Township." (Russek); Page 2, 2nd to the last paragraph, 2nd to the last sentence should read, "Mattice said that the requested name by Heagle is Heagle Roost County Park" (Sawatzke); Page 3, last paragraph, 8th sentence, replace the word "lining" with "mining" (Russek). Russek moved to approve the minutes of 9-12-00 as corrected, seconded by Sawatzke, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A5, "Refer To Personnel Committee The Reappointment Of Gerald Kritzeck, County Assessor" (Norman); Aud./Treas. Item B6, "Accept Resignation, Lisa Klemz, Office Assistant, Eff. 9-15-00 & Authorize Replacement" (Gruber); Item For Consid. #8, "Thank You" (Jude). Jude moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

Wayne Fingalson, Highway Engineer, requested that Item C1 of the Consent Agenda, "Set Letting Date Of 10-24-00 @ 9:30 A.M., CSAH 30 Culvert Replacement" be removed for discussion. On a motion by Jude, second by Russek, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: B. Lutes, S. Sandberg, L. Winterhalter, Atty.; A. Gilbertson, J. Knowles, Ct. Admin.; W. Workman, Hwy.; M. Janckila, MIS; R. Benedict, M. Minnick, Surveyor.

2. Authorize Richard Norman To Attend Association Of Governmental Risk Pools Governance & Leadership Conference, Oct. 16-18, 2000.

3. Refer To Personnel Committee Discussion Of Uniform Shirts For Custodians.

4. O/T Report, Period Ending 9-1-00.

B. AUDITOR/TREASURER

1. Claim, Loberg Electric Inc., $1,780.00 (Fund 34).

2. Claim, Buetow & Associates, Inc., $1,664.14 (Fund 34).

3. Claim, Rochon Corporation, $55,327.06 (Fund 34) Application #2.

4. Claim, Rochon Corporation, $173,929.43 (Fund 34) Application #3.

5. Claim, Scott Builders, $2,850.00 (Fund 34) August 2000 Consulting.

C. HIGHWAY

2. Approve Hire, Hans Engstrom, Highway Tech II, Eff. 9-25-00, Step 8.

Fingalson said that since he placed Item C1, "Set Letting Date Of 10-24-00 @ 9:30 A.M., CSAH 30 Culvert Replacement" on the agenda, he learned that by statute, this project could be done through a sealed quote process as the Engineer's Estimate is less than $50,000. He recommended that quotes be received by Craig Hayes, Purchasing Agent, until 1:00 P.M. on 9-28-00.

A recommendation for award would then be brought to the 10-3-00 Board meeting. If this process were followed, it would allow the project to commence three weeks earlier. If the quotes received are more than $50,000, the process would be to set a letting date for the project, resulting in one week's work time being lost. Richard Norman, County Coordinator, indicated that a quote document should be used so all contractors would be using the same specifications.

He said there would still be time to advertise the quote process in the legal newspaper. After discussion, the consensus was that advertisement would not be required and that Fingalson should make sure that the quote document is sent to all contractors which bid large projects.

Jude moved to establish the procedure of a sealed quote process for the CSAH 30 Culvert Replacement Project, as allowed for in statutes for projects less than $50,000. The bid opening will be on 9-28-00 and sealed quotes must be submitted to Craig Hayes by 1:00 P.M. on 9-28-00. The motion was seconded by Russek and carried 5-0.

Doug Gruber, Auditor/Treasurer, introduced Kristi Anderson and Lori Pulvermacher. Anderson was hired in the Treasurer's Division on 5-3-00 and Pulvermacher was hired in the License Bureau on 8-28-00.

As requested by Gruber, Sawatzke moved to extend the contract with Rod Bunting for Truth In Local Taxation and the Second Half Tax Settlement through 12-31-00 for a maximum amount of 300 hours. Otherwise the terms and conditions of the current contract would apply. This will be funded from the Auditor/Treasurer Professional Services line item. The motion was seconded by Eichelberg and carried 5-0.

Sawatzke moved to appoint Mattson and Eichelberg to serve on the Canvassing Board for General Elections on 11-13-00 at 9:00 A.M. The motion was seconded by Russek and carried 5-0.

The claims listing was reviewed. Gruber made the following changes: Page 8, Sheriff, Ancom Technical Center, the description should be "radio repairs"; Page 28, Non-Departmental, Rochon Corporation, the funding should be from Site Improvements (6605) not Furniture & Equipment (6621). Mattson contacted the Jail Administration Office and they will be providing a breakdown of inmate costs per day. Jude moved to approve the claims as listed in the abstract noting the changes by Gruber, subject to audit. The motion carried 5-0 on a second by Sawatzke.

The next County Board Agenda will reflect the request to adopt a resolution relating to the proposed budget for 2001. Gruber stated this resolution must be passed anytime the levy is increased from the previous year.

Bruce Omtvedt, DLR Group, distributed the Detention Space Planning Final Report for the Wright County Jail. Omtvedt provided an overview of the study reflecting three goals: Demographics, Recommended Long Range Jail Space, and Recommended Actions and 2001 Budget Items.

The long range (25 years) bed needs are 300 beds. The Jail currently is licensed by the MN DOC for 100 inmates. Anything over that amount will require placement elsewhere. Although the current podular Jail has a good layout for observation from one single control room, it would not lend itself well to expansion to several levels due to staff costs.

Omtvedt sighted the stressed areas of booking and intake which will need to be remodeled. He also indicated that the County needs to address the obsolete Jail control system currently in place. Failing intercoms are causing a lack of communication and could result in a high liability to the County. Omtvedt recommended a detailed evaluation by a security consultant to define options and costs. He estimated costs as high as $1 million but hoped that expenditures would be approximately $400,000 to $500,000 for controls.

Omtvedt presented five options for the County to consider: Option A, "Do Nothing, 93 beds exist"; Option B, "Remodel"; Option C, "10 Year Plan"; Option D, "Jail Annex"; and Option E, "New 300 Bed Jail." DLR's recommendation is to proceed with Option D, "Jail Annex" with the following action items:

1. 2001-Jail Controls. Replace Jail security controls in 2001, a high liability to County - Security Consultant Required. System design must coordinate with planned Court Holding use of Jail in 2004.

2. Short term boarding $$. 2002-2004 increase budgets for boarding out inmates.

3. 2000-Bunks. Install additional 7 to 10 bunks in single cells, as permitted by MN DOC - owner coordinated purchase & installation.

4. 2001-Select Site. 10 to 20 acre Jail Annex site-Committee & Consultant required.

5. C.I.P. for Funding. Capitol Improvement Plan: 2002 site development & design, 2003-2004 construction of Jail Annex - County Financial Consultant input needed.

6. 2001-Justice Master planning. All Justice Related Departments of the Government Center. This combination of Jail Annex with Court Holding Facility Re-use = Courts can function in current location indefinitely. Establish a long range space allocation plan to determine feasibility with available space - Consultant Required.

At the conclusion of the presentation, Jude indicated that 6% of County residents use the correctional facility or the courts system. As the County grows, the number of residents utilizing services will also continue to grow. Jude felt the County needed to be proactive in this regard yet monitor expenses. It was the consensus that the Detention Committee should evaluate the communication needs for the Jail and bring back a recommendation to the Board in the near future. The evaluation of the Jail needs will continue to be evaluated. It was pointed out that although the current Jail is a 97-bed facility, inmates must be segregated. Due to this, there are many occasions where all beds cannot be utilized. Jude moved to accept the report, seconded by Eichelberg, carried 5-0.

A Building Committee meeting was held on 9-13-00:

Update, HVAC Problems, PWB. Engel provided a response to the items needing corrective action (attached). Basically, items that are a "rework" of what was originally installed would be paid by Buetow. Work that was not part of the original contract documents would be the County's responsibility. The Committee expressed their dissatisfaction with the work and feels that even items omitted in the documents should be covered by Buetow.

Fingalson stated that on more than one occasion it was mentioned how critical humidity control would be in the new building. Also, our consultants report was forwarded to Buetow so that issues could be addressed in the documents. Engel stated that he would carry our message back to Tom Dunwell. He stated that Buetow would cover the M&E invoice for $1,125. Also, he reminded the Committee that the project came in significantly under budget and that Buetow did not charge architectural fees for change order work.

Increase On Street Parking For Sheriff Department. Miller requests that the west side of 1st Ave. from the entrance of the employee parking lot to Lake Boulevard be designated for sheriff vehicles. He stated that this would be for day time use only so it would not interfere with street maintenance activities. Recommendation: Approve request, seek City approval, and install proper signs.

Lock Replacements, Sheriff Department. Miller and Hayes explained the need to replace the current locks. Since this has to be done it would be an ideal time to make the switch to a card key system. The cost to card key seven doors would be $13,575 plus electrical work. Recommendation: Approve request, fund out of Budget 820, Site Improvements, and discuss the need for central control/monitoring of the numerous card key systems of a future Committee meeting.

At today's meeting, Norman distributed correspondence from Randy Engel, Project Architect, Buetow & Associates, relating to the HVAC Problems at Public Works. Buetow & Associates offers an amount of $8,890.00 for full compensation for all damages, losses and inconvenience experienced by Wright County.

This figure is derived from bidding documents supplied by M&E Engineering dated 7-24-00 (Item 1, Excess Building Pressure, $4,000; Item 2, Relocation of Return Air Grilles, $490; Item 4, Grill, Register and Diffuser Placement in some Rooms, $700; Item 5, Cold Floors in Room P106, $400; Roof Relief Alternative, $3,000; Relocate VAV Thermostat, $300.) Items excluded are Item 3, Humidity Control, $9,150 and Item 6, Relief Air in Shop, $3,300. The construction contract for these HVAC System revisions would be directly between Wright County and the Contractor. Buetow requests an invoice for the above stated work by 12-1-00.

Quotes were received from Climate Air ($18,940.00) and Environ Con, Inc. ($21,415) Jude moved to approve the low quote from Climate Air for $18,940 and to accept as compensation the $8,890 from Buetow & Associates, seconded by Russek, carried 5-0. Funding for the remainder of the project will be from the Highway Department Capitol Fund.

A Detention Facility Committee meeting was held on 9-13-00. Sawatzke moved to approve the minutes, seconded by Jude, carried 5-0:

Discuss Gravel Reserves, PWB Site. Fingalson stated that the two parcels purchased several years ago totaled 29 acres. Depending on the depth of mining, there appears to be 10-20 years worth of material. Meyers pointed out that the material could be scraped and stockpiled for future crushing. The discussion then centered on other relevant issues such as Highway 25 being a controlled access highway, other possible sites, and long range needs of the County.

A Ways & Means Committee meeting was held on 9-13-00. On a motion by Sawatzke, second by Jude, all voted to approve the minutes as presented:

Land Next To Ney Park. Mattice updated the Committee regarding discussions he had with the property owner and several volunteer organizations. After discussion, the Committee gave Mattice parameters to continue negotiations with the land owner.

Brian Asleson, Assistant County Attorney, sought Board direction on whether they wanted to proceed with setting a public hearing for the Lake Charlotte/Lake Martha Sanitary Sewer District. Consensus of the Board was that the City Engineer, Jeff Roos, was to send notice to property owners of the informational meeting on 10-3-00 at the Rockford Town Hall. It was also understood that Roos would be conducting the informational meeting and that setting of the public hearing would take place after the informational meeting.

Norman stated that the Board previously requested that he solicit jurisdictions for a volunteer to serve on the Water Management Task Force (WMTF). One response was received from Bob Derus, St. Michael City Administrator. On a motion by Eichelberg, second by Jude, all voted to appoint Bob Derus to the WMTF for a three-year term.

Laid over from the last meeting, the Board discussed correspondence received from Judie Rose relating to an appointment to the Safe Communities of Wright County. Jude moved to support Rose in this capacity, seconded by Eichelberg, carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to cancel the 10-31-00 County Board meeting due to the occurrence of five Tuesdays in October.

At the 8-29-00 County Board meeting, the Board authorized participation in the CROW Clean Water Partnership Grant for monitoring of the Crow River. At that time, it was projected that Wright County's participation, based on land area, would be $13,321 over a three-year period. Russek attended a CROW meeting since that time and the funding formula would instead be figured on a 50/50 basis (50% population/50% land). This would change the County's three-year total to $18,690. Russek moved to support the $18,690 figure, seconded by Jude, carried 5-0. This will be funded from Professional Services.

Jude moved to approve Resolution #00-41 approving a Charitable Gambling Application for the Annandale Lions Club (Corinna Twp.). The motion was seconded by Russek and carried 5-0 on a roll call vote.

Jude expressed thanks to all who have supported his family members due to the death of his son-in-law.

Bills Approved

ABM Equipment & Supply Inc. 437.97

Advanced Graphic Systems Inc 194.74

Advantage Water Conditioning 139.89

Alberville Body Shop Inc 3737.75

Ancom Technical Center 136.52

Annandale Rock Products 2230.75

City Annandale 31250.00

Anoka County Juvenile Center 8016.50

Automatic Garage Door Comp 151.85

Bankers Advertising Co 706.96

Beckius Truck Repair Inc 1383.89

Benton County Treasurer 1092.50

Bowman Distribution 285.58

Buetow and Associates Inc 1664.14

Buffalo Chrysler 113.44

Buffalo Collision Repair Inc 420.50

City Buffalo 907.69

Tim Cameron 125.00

Careertrack 149.00

Case Credit 549.57

Catco Parts Service 517.81

CDW Government Inc 412.48

Central Glass 586.18

Cintas Corp. No 748 105.84

Construction Bulletin Magazine 246.45

Cummins North Central Inc 766.90

Denos Excavating & Drainage 1739.84

Department of Public Safety 8800.00

E-Z Flush 276.63

Election Systems & Software In 846.68

Engineering Repro Systems 208.10

Tom Feddema 108.88

Finken's Water Centers 144.89

G & K Services 1320.37

Gall's Inc 192.97

Todd Gau 154.70

Gloria Gooler 168.50

W Grainger Inc 262.78

Granite City Ready Mix Co 402.57

Grinnell Fire Protection System 325.00

Annette Habisch 102.38

Thomas Hanson DDS 290.00

Harms Distributing Inc 201.33

Hillyard Floor Care Supply 706.07

Humane Society Of Wright Cty 120.00

IBM Corporation 371.00

Identicator 136.09

Interstate Batteries 203.25

Johnston Fargo Culvert Inc 6875.52

Lake Region Coop Oil 34024.94

Lakedale Telephone Company 322.10

Laplant Demo Inc 737.00

Loberg Electric 2041.87

M-R Sign Company Inc 1163.10

Marco Business Products 1511.91

Marks Standard Parts 3655.54

Masys Corporation 2503.95

MCP Carstar Collision Center 810.55

MDIAI 115.00

Meridian Aggregates Co LP 141.37

The Metro Group Inc 178.39

Midland Corporate Benefits SVC 630.50

Minncor Central 3325.00

Minnesota Corrections Assn 105.00

MN Gis-Lis Conference 720.00

Michael Obrien 500.00

Office Depot 1185.09

Olympic Oil Company 148.99

Clarence Ouverson 1520.00

Parr Emergency Product Sales I 123.54

Performance Office Papers 808.65

Dave Peterson Monticello Ford 1335.38

Photo I 974.86

Precision Pavement Marking In 1000.00

RDO Financial Services Co 1688.29

Reds Auto Electric 120.23

Reliant Energy Minnegasco 117.84

Renaissance Professional Devel 285.00

Rochon Corporation 229256.49

Rowekamp Associates Inc 2062.91

Royal Tire-St. Cloud 4436.17

RS Eden 729.75

Ryan Motors Inc 362.55

John Schmidt 2060.00

Scott Builders Inc 2850.00

SEH 1200.47

Sherburne County Sheriff 3453.29

Skillpath Seminars 798.00

The Sportsman Guide 152.07

State of Minnesota ITD 159.93

Superior FCR Landfill Inc 263.46

Tennant 128.00

Teply Equipment Inc 175.08

Terminal Supply Co 314.06

Thomas Mfg Co Inc 287.75

Tires Plus 279.75

Tom's Towing Service 111.82

Chad Torkelson 274.98

Total Printing 193.56

Trimin Systems Inc 6571.58

University of Minnesota 195.00

University of Minnesota 1020.00

US West Communications 7291.30

Viking Automatic Sprinkler Co 293.70

Matthew Walker 102.38

Warning Lites 369.23

Waste Management TC West 303.38

Wessman Oil Co 140.64

West Central Environmental Inc 2183.24

Westside Equipment 2383.51

Winsted Publishing Inc 831.83

Douglas Woodhall 185.00

Wright County Surveyor 4941.14

Wright Hennepin Electric 4124.62

WSB & Associates Inc 2425.50

54 payments less than $100 2,390.30

FINAL TOTAL $427,731.74

The meeting adjourned at 10:28 A.M.


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