Wright County Board Minutes

OCT. 17, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 10-10-00 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, "Approve Claim, Mandatory Training Registration, Highway Department" (Gruber). Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: A. Heitkamp, Auditor; D. Martin, MIS; C. Curtis, H. Gillham, M. Laurent, G. Torfin, Sheriff.

2. Acknowledge Receipt Of 1999 Audit.

B. ASSESSOR

1. Approve Abatement, PIN #102-013-001030, Roger H. Pollard (City of Annandale).

C. SHERIFF

1. Acknowledge Appointment, James Koenig, Deputy Sheriff, Grade 3, Eff., 10-23-00.

2. Authorize Signature On Additional DNR Grant For Snowmobile Enforcement.

Doug Gruber, Auditor/Treasurer, presented the claims for approval. Mattson questioned a claim on Page 13, Wright Lumber & Millwork ($116.75) for a battery. Gruber responded that the claim was for a power tool battery. Mattson questioned a claim on Page 24, Sale Monument Setting ($2,500.00) for the balance due on the Dustin Monument paid out of Site Improvements. Gruber will verify that the funds received from the State for moving the monument were placed in Budget 820, Site Improvements. On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Jude moved to authorize the mandatory training expenditure for Virgil Hawkins, Highway Department, as it is mandatory and within budget. The motion was seconded by Russek and carried 5-0.

A Detention Facility Committee meeting was held on 10-11-00:

Discuss Intercom & Security Controls. The operations of the County detention facility are significantly impaired by the faulty and unreliable intercom system and the obsolete and irreparable security system. The intercom system lacks audio clarity and at times fails to provide any audio communication.

The security system, consisting of a mother board and numerous individual address cards, was created and installed by Cornell. Cornell claims that they no longer have the original plans of the security system used in the Detention Facility and are therefore unable to do any repair work to the system. The suggestion was made to replace the logic circuitry, in essence the brains of the security system. This does not constitute replacing the entire system, but rather repairing parts so that the system is at least functional.

At this same time, intercoms will be simply improved or replaced if necessary to provide a reliable and effective communications system. Recommendation: Torfin will obtain the names of three possible consultants to assist in assessing the detention facility's needs.

At today's meeting, Eichelberg moved to approve the minutes, seconded by Sawatzke. Jude pointed out this is another instance where the County is dealing with the last remodeling of the Jail and that the County should have the as-builts and original construction documents. Sawatzke questioned whether Cornell has any responsibility to the County in this regard. Brian Asleson, Assistant County Attorney, was not aware of any obligation unless it was provided for in a contractual agreement. Sawatzke and Eichelberg toured the Jail and supported obtaining a recommendation from consultants. The motion carried 5-0.

A Personnel Committee meeting was held on 10-11-00. At today's meeting, Sawatzke requested that the 1st sentence of the minutes be changed to read, "Ms. Lantto states that in 1974, prior to accepting the elected position of County Recorder, she accepted advice from Auditor/Treasurer Dave Douglas to take a leave of absence." Sawatzke said that the County Coordinator and Attorney were absent from this meeting and felt their input was desired before making a recommendation to the County Board. Sawatzke moved to approve the minutes with the change as noted, seconded by Eichelberg, carried 5-0:

Severance Package. Marcia Lantto. Ms. Lantto states that in 1974, prior to accepting the elected position of County Recorder, she accepted advice from Auditor/Treasurer Dave Douglas to take a leave of absence. By taking a leave of absence, Ms. Lantto forfeited the immediate right to receive reimbursement for unused vacation and sick time, but gained in the sense that Wright County was obligated to make Ms. Lantto's previous position and previous benefits available to her for ten years after leave was initiated if she were for whatever reason to decide to return to being Deputy Recorder.

This provision is provided for in Minnesota Statute 3.008. In this situation, Ms Lantto is not requesting to be reinstated, but would like to be reimbursed for the unused vacation and sick time that Wright County retained for her back in 1974, when she took a leave of absence. Recommendation: Conduct more research on this issue.

Correspondence was received from MCIT announcing the Annual Meeting on 12-4-00. An election will be held for two seats on the MCIT Board of Directors. MCIT Bylaws provide for the designation of official voting delegates and alternates. Last year, Richard Norman served as the delegate and Doug Gruber as the alternate. No response to MCIT is required if these selections remain the same. Sawatzke moved to appoint Richard Norman as the delegate and Doug Gruber as the alternate. The motion carried 5-0 on a second by Russek.

Correspondence was received from Integrated Loss Control, Inc. relating to cost estimates for the development of a Health and Safety Training Plan for the Highway Department. Russek said the training was discussed at the last Labor Management Committee meeting. The cost for evaluating, developing a structured, comprehensive training plan is $2,283.00.

Russek referenced a memorandum from the County Coordinator indicating that this should be funded out of the Highway Department budget. Russek moved to allow the Safety Committee to proceed and to fund the expenditure from the Professional Services budget. The motion was seconded by Jude. Russek said he supported this as it was a unanimous decision of the Labor Management Committee and that other County offices will benefit from the training.

Pat Melvin, Special Projects Administrator, stated that the training will have a strong focus on the Public Works aspect. There is a fundamental level of training required by OSHA of all County employees, but the Public Works training will be on another level due to the equipment involved and the job functions of those employees. He said the courthouse employees have a very different role in County Government and felt this is why the Coordinator made his recommendation. The motion carried 5-0.

On a motion by Jude, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #00-45, revoking a portion of County State Aid Highway No. 7 in the City of Clearwater and Clearwater Township and designating a new alignment for a portion of County State Aid Highway No. 7 in the City of Clearwater.

The Board discussed the Safety Jacket Policy drafted by the County Coordinator. In addition, they reviewed a memorandum dated 10-16-00 from the Highway Engineer requesting changes to the draft. After discussion, Jude moved to adopt the Safety Jacket Policy incorporating the suggestions made by the Highway Engineer. The motion was seconded by Russek and carried 5-0.

The meeting recessed at 9:29 A.M. and reconvened at 10:30 A.M. Earlier in today's meeting, the Board granted approval for mandatory training for Virgil Hawkins, Highway Department. Gruber clarified that the training is not for Hawkins but for Wesley Workman and Hans Engstrom. On a motion by Jude, second by Russek, all voted to authorize the training for Workman and Engstrom.

Commissioner Mattson opened the Public Hearing to consider the petition for a name change for Twin Lake. Brian Asleson, Assistant County Attorney, said the petition was received in July to change the name from Twin Lake to Lake Sylvia (West). After verification of the petition, it was presented to the County Board. A Public Hearing was scheduled and notice was provided to the DNR and to the two Townships in that area. Asleson said the Board had a number of things to consider including potentially leaving the name as Twin Lake, changing to Lake Sylvia (West) as requested in the petition, or changing the name to something other than that listed in the petition. The final approval rests with the Commissioner of the DNR per statutes. Asleson stated the main purpose today was to receive public comment.

The most recent correspondence from the DNR (dated 10-9-00) indicates that eight sources dating back to 1920 identify the lake as Twin Lake. These sources involved searches for geographic names and were published for use by the general public.

A name which has existed for 40 years may not be changed under statutes. The letter further states that the County Board may not, if possible, duplicate names of existing bodies of water and that County Boards naming geographic features must have the approval of the DNR. The letter closed by stating that the statutory guidance would preclude the Commissioner of the DNR from approving the proposed name "Lake Sylvia (West)."

Jan Johnson, Lake resident and member of the Greater Lake Sylvia Board of Directors, said that in the Spring of 1999, she and Jane Evenson attended a meeting sponsored by the DNR. They spoke with the DNR Area Hydrologist about the confusion associated with the Twin Lake name. The Hydrologist informed them of the established procedures in place for name changes. Johnson said she was here to solicit the support in an effort to change the name from Twin Lake to Lake Sylvia. It was clarified that all property transactions are listed under Lake Sylvia.

Jerry Johnson, Lake resident, said his parents built a cabin on the lake in 1935. He first learned of the name Twin Lake in the 1970's when he purchased a fishing map. He stated that at the turn of the Century, a lodge was built on the West side of the Lake and those brochures reflect that the lodge was on Lake Sylvia. Lake Sylvia was also identified when this property was divided into individual lots and sold in 1953.

Johnson referenced an abstract for property in the center of Twin Lake. The property is identified in the abstract as Lake Sylvia from 1905, when first platted, until present. The abstract of a parcel located in the NW corner of Twin Lake referenced Lake Sylvia in 1949. In 1956, Johnson said the abstract started reflecting Lake Sylvia (Twin Lake). Johnson requested that the name be changed to Lake Sylvia.

Carl Swanson, Greater Lake Sylvia Association President, said they have had an aggressive lake quality program due to a PCA study completed 25 years ago. At present, Lake Sylvia is one of the top lakes in the County regarding phosphorus content and water clarity. Swanson said the lakes have always been navigable and contiguous.

Jim Rudolph has been a resident of the Lake for 77 years. He spoke of a book written by his Great-Uncle that referenced Lake Sylvia and the ability to walk around the Lake. During the drought, Rudolph stated that the water level decreased 7.5 feet but water still flowed in the channel. He said there is not a definite place which differentiates the lakes. He said if this cannot be defined, the Lake should be named Lake Sylvia.

Judy Mather, seasonal resident, said that one year ago the DNR held a hearing to add additional parking to the public access. When questioned why they did not just add another access, the DNR indicated that it was because they consider it one Lake.

Russek questioned whether statutes cover dropping the name "Twin Lake" versus making a name change. Asleson responded that if the name has existed for 40 years, it cannot be changed through a petition.

However, the Commissioner of the DNR has power outside of the petition procedure with respect to geographical features in that the Commissioner can choose a more appropriate name. The County Board does not have any power relating to whether this is one body of water or two, that power rests with the DNR. Asleson cited a portion of the DNR's responsibilities as set by statute, which is to determine the correct and most appropriate names of the lakes, streams, places and other geographic features in the State and the spelling thereof.

Jude supported Russek's suggestion to have the DNR drop the Twin Lake name. Jude has been a County resident all of his life and recently became aware of the name Twin Lake. He stated that a resolution could be passed urging the DNR to drop the name. In addition, a resolution could be adopted asking the legislative delegation to look into the request. Mattson commented that the County has changed the names of roadways to avoid confusion for the general public and he would support naming the entire area as Lake Sylvia.

Bill Rataczak, Lake resident, has utilized the Lake since 1948 and has since become a permanent resident. He questioned whether it would be appropriate to consider renaming the Lake or bringing them both together in the name of Lake Sylvia. He spoke of the residents and their great pride in the Lake. He said the DNR references both names in historical connotations, indicating that the name does need to be clarified. He strongly supported changing the name and obtaining a commitment from the DNR to change it.

Jan Evenson said that 500 postcards were sent to residents to poll the name change. Approximately 270 were returned in favor of the change and 13 were opposed. Carl Swanson felt that those opposed may have been concerned with how the name change would affect the public access on the East side of the Lake. Swanson stated that the access is based upon one parking spot per 20 water acres. Evenson referenced other bodies of water in the State which were joined by a channel and have the same name.

Bob Jeppeson, resident, said that he moved to South Haven in 1932 and that the Lake was always referred to as Lake Sylvia. He purchased a lot in 1953. He supported having both lakes named Lake Sylvia.

In response to a question by Russek, Glen Yakel, DNR, stated that both Lakes were named in 1850. In approximately 1880, the first reference of Lake Sylvia was made in a geographic and natural history survey of MN. By 1920, the West Lake was known as Twin and the East Lake as Sylvia. Published sources have been consistent with this for approximately 100 years. He referenced the name change of Mud Lake in 1991.

He said the County Auditor had maps reflecting this name since 1927, however it was not consistently referred to as Mud Lake in sources. In response to a question on whether the name Twin Lake could be dropped, Yakel responded that the Lake would then be unnamed.

Martha Reeves, resident, referenced her grandfather's farm on the Lake. In articles published, it referenced the farm and two islands on the Lake (with the peninsula being one of the islands). She felt the Lake had always been known as Lake Sylvia.

Carl Swanson extended an invitation to the Commissioner of the DNR to work with the residents of Lake Sylvia and to investigate reasons why the name should be Lake Sylvia instead of looking for reasons why it should not be. Mattson added that if the DNR named the "Lake Sylvia Peninsula" which is in the middle of the Lake, it appeared that the name of the Lake should be Sylvia.

Suggestion was made to draft resolutions to the DNR and Legislative Delegation on the requested name change. Bill Rataczak requested that if a resolution is drafted in support of the request, that the historical connotation referenced today be included so that the depth and strength of the issues are realized. Asleson said he will incorporate into the draft resolution some of the items discussed today and the overwhelming support of the landowners.

The public hearing was closed at 11:25 A.M.

Jude moved to direct the Attorney's Office to draft a resolution in support of the request to drop the name "Twin Lake" and to call both lakes "Lake Sylvia." The resolution will be brought to a future meeting for adoption. The motion was seconded by Eichelberg and carried 5-0.

Bills Approved

Agro Distribution 2946.57

American Health Care Supply 292.61

American Institutional Supply 387.00

Ancom Technical Center 466.64

Annandale Advocate 337.75

Automatic Garage Door Comp 133.13

Beckius Truck Repair Inc 966.63

Best Inc 3540.56

Bowman Distribution 276.51

Buff 'N' Glo Inc 211.50

Buffalo Bituminous 4859.98

Buffalo Drug 902.22

Buffalo Hospital-Otpt Commerci 115.36

Buffalo Junction Towing 193.14

City Buffalo 34581.75

Buildings Consulting Group I 188.00

Carlson Tractor & Equip Co 952.82

Central Glass 236.51

Central McGowan, Inc. 883.64

Century Fence Company 1266.31

Cintas Corp No 748 158.76

City Cokato 996.90

Commissioner of Transportation 210.00

Computer Training Internationl 882.50

CPS Technology Solutions 260.50

Department of Public Safety 8200.00

Sandra Dickerman 7162.50

Enterprise & Dispatch 317.50

Debbie Ernst 107.60

Facility Systems Inc 1150.00

Fall Maintenance Expo 470.00

Farm Rite Equipment 915.90

French Lake Township 1427.46

G & K Services 1181.98

GE Capital Info Tech Solutions 303.59

Gould Bros Chev-Olds 149.10

Grand View Lodge 460.00

Greif Brothers Corporation 886.08

H & H Sport Shop 179.57

Healthcomp Evaluation Service 198.00

Heritage Shade Tree Consultant 267.15

Hillyard Floor Care Supply 1586.90

Holiday 1748.29

City Howard Lake 1270.00

Interstate Batteries 268.17

J Craft Inc 666.17

Johnston Fargo Culvert Inc 2076.51

Keepers Inc. Inc 346.31

KNR Communications Services 1275.00

Greg Kramber 126.75

Kramers Hardware 115.70

Gerald Kritzeck 268.04

Lab Safety Supply Inc 128.18

Lake Region Coop Oil 16954.12

Laplant Demo Inc 808.00

Lathrop Paint 690.93

Lawson Products, Inc 254.30

Loberg Electric 114.50

Loffler Business Systems Inc 2250.00

Marco Business Products 1486.05

Marks Standard Parts 1839.59

Masys Corporation 2503.95

Mid-Minnesota Hot Mix Inc 11429.34

Middleville Township 11946.83

Midland Corporate Benefits SVC 637.00

Modern Office 243.96

Monticello Times 592.35

MTI Distributing Inc 131.49

Margaret Munson 119.66

National Bushing & Parts 556.08

Office Depot 214.81

Denise Olson 238.88

Olympic Oil Company 132.69

Omann Brothers Inc 339.33

Pats 66 388.00

Pirtek Plymouth 329.13

Pitney Bowes 160.55

Genell Reese 101.72

Reliant Energy Minnegasco 128.64

Rockford Township 1429.40

RS Eden 727.65

Sale Monument Setting 2500.00

Simplex Time Recorder Comp 154.50

SKC Communication Products 352.00

St. Cloud State University 392.00

St. Cloud Times 228.32

State of Minnesota Itd 207.12

Theresa Stieg 180.00

Superior Service ­ Central MN 594.14

Ultraseal International Inc 397.18

US West Communications 6630.83

Verizon Wireless 154.52

Walart Store 01-1577 359.38

Warning Lites 1449.34

Winsted Publishing Inc 479.37

Wright County Highway Dept. 825.69

Wright County Human Servi 150,000.00

Wright County Journal Press 141.88

Wright Hennepin Electric 872.00

Wright Lumber & Millwork Inc 116.75

Xcel Energy 300.00

45 payments less than $100 2,153.63

FINAL TOTAL $314,737.34

The meeting adjourned at 11:27 A.M.

ATTEST: Richard Norman, County Coordinator


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