Wright County Board Minutes

OCTOBER 19, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

A correction was made to the minutes of 10-12-99 as follows: Page 2, 2nd paragraph, 1st sentence, the spelling was corrected on the word "including" (Eichelberg). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda. The following were added to the Auditor/Treasurer's Items: Item #6, "Authorize Board Chair Signature on a letter to the State Auditor RE: 1998 Audit" (Gruber); Item #7, "Public Hearing & Assessment Notice RE: County Property owned in Albertville" (Gruber); Item #8, "Ditch 9" (Eichelberg). The County Board will adjourn into a Closed Session following the meeting today to discuss litigation with Randy's Sanitation. Mattson moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: D. Ernst, VS/CD.

2. O/T Report, Period Ending 10-1-99.

3. Review & Approve Budget Committee Of The Whole Minutes.

4. Designate Sexual Harassment Training As Mandatory For All Employees, 11-4-99.

B. ASSESSOR

1. Approve Abatement, PID 202-012-001090, Kenneth C. & Diane Huston (Buffalo Township).

C. AUDITOR/TREASURER

1. Approve Deputy Auditor Bond - Gloria Gooler.

2. Claim, $275.00, Automated Entrace Products Inc. (Fund 34 - Pub. Wks. Bldg.).

D. HIGHWAY

1. Approval of "WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 39" for SAP 86-614-07. (North Bridge Replacement on CSAH 14).

2. Accept Resignation, Brian Zander, Highway Maintenance Person, Eff. 10-22-99 & Authorize Replacement.

E. MIS

1. Authorize Hire, Donita Martin, Microcomputer Specialist, Eff. 10-20-99 (Step 2).

F. RECORDER

1. Authorization to hire new 2000 Clerk II Position in December, 1999. Authorize filling any subsequent openings should the position be filled from within the department.

Doug Gruber, Auditor/Treasurer, introduced Lori Westphal and Pam Terveer who were recently hired as Clerks in the Auditor's Office.

On a motion by Jude, second by Russek, all voted to approve the Summary of Designations for the Year ended 12-31-98 as presented. The summary will be included as part of the State Auditor's Annual Report.

At the recommendation of the Auditor/Treasurer and Sheriff staff, Jude moved to approve the request from Joseph Urista for an address change from 123rd Street to County Road #7. Motion carried 5-0 on a second by Eichelberg.

The Board reviewed a request for extended Sunday business/serving hours at the Silver Creek Corner Bar. A public hearing was held at the Silver Creek Township Hall on 10-12-99 with a recommendation from the Township to authorize opening the Silver Creek Corner Bar at 11:00 a.m. on Sundays. Jude moved to approve the recommendation, seconded by Mattson, carried 5-0. Jude noted that this is consistent with another establishment in Wright County which has been allowed to open at 11:00 a.m. without problems.

At the request of Gruber, Russek moved to authorize signatures of the Auditor/Treasurer and Board Chair on a letter to the State Auditor relating to the 1998 Audit. The purpose of the letter is to confirm that the financial statements presented fairly, in all material respects, the financial position of Wright County and the results of its operations and the cash flows of its proprietary fund type in conformity with generally accepted accounting principles. Motion carried 5-0 on a second by Mattson.

The City of Albertville provided notice of a Public Hearing which will be held on 10-20-99 at 7:00 p.m. at the St. Michael City Hall. The Public Hearing will take place to consider the imposition of charges for the Construction project known as the 1978 EDA Watermain Project. Wright County owns a parcel (PID #101-500-024401) which would be assessed $1,375 for 125 frontage feet. The consensus of the Board was to have Gruber research where the parcel is located and bring to the next meeting a recommendation as to what should be done with the parcel.

In 1998, the County Board authorized Pilot Land Development to clean out County Ditch #9. Eichelberg said recent heavy rains have caused erosion of the sod and ditch slopes. He was contacted by a landowner inquiring what steps would be taken to correct the situation. Eichelberg subsequently contacted the City of Albertville and Kerry Saxton, SWCD. Saxton indicated he would want direction from the County Board. Discussion followed on the Agreement between Wright County and the City of Albertville for maintenance of County Ditch #9. The Board thought the Attorney's Office should review the Agreement to determine who would be responsible for repair and associated costs. The consensus was that the property owner should file a written notice of the problem with the County Auditor/Treasurer. Jude moved to request review of County Ditch #9 by the SWCD and for the Attorney's Office to provide an opinion on the issue at the next County Board meeting. Motion carried 5-0 on a second by Eichelberg.

The claims listing was reviewed. Mattson referenced page 11, "Allina Hospitals & Clinic ($937.00)." Gruber responded the service dates were for three separate transports from 1-1-99 to 9-30-99 for two individuals. Norman noted a correction on page 12, "West Suburban Industrial Supplies ($775.50)" which should be coded as Furniture & Equipment rather than Operating Supplies. Mattson moved to approve the claims as listed in the abstract including the above noted coding change, subject to audit. Motion carried 5-0 on a second by Russek.

Bill Swing, MIS Director, reviewed the MIS Steering Committee minutes of 10-13-99. A summary follows:

Groupwise E-mail Update: The new system will satisfy Y2K requirements and is in the process of being installed throughout the departments.

Y2K Project Update: Main processors (AS400, Stratus, file servers) with the exception of one file server have been replaced or upgraded. Approximately 90% of all microcomputers have been replaced with the remainder to be replaced before the end of November. All major software systems have been upgraded, and 911 radio systems and base equipment have been upgraded or replaced. The telephone system was upgraded this past year. The Sheriff Department and Vet Services/Civil Defense Department continue to work with City personnel on an emergency preparedness plan. A press release is being prepared for early November.

Training Room: The training room at the HSC will serve all departments. The old training room in the Annex will not be used. The Committee endorsed the proposal to enhance the training room at a cost of approximately $11,000. Quotes will be presented to the Building Committee.

Captain Gary Miller said relative to the Disaster Preparedness Plan, they approached it from the perspective of having a plan in place for any situation, not just for Y2K readiness. The Sheriff's Department will have additional staff available at the end of the year through the first two weeks of 2000. As a backup, Sheriff Reserves and Mounted Patrol will be available. A press release is forthcoming. Richard Norman, County Coordinator, said the heating/ventilation needs to be investigated in the training room. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. The motion includes referring the training room issues to the Building Committee.

An update on the Family Nutrition Education Program was provided. LouAnn Jopp, U of M Extension Service, distributed a 1999 map and fact sheet relating to the Program. The Program's audience are those who are on or are eligible for food stamps. The Program is nationwide, with Wright County joining in 1998. Cluster 20 includes the counties of Stearns, Benton, Sherburne and Wright. Mary Caskey, Cluster Program Coordinator, explained funding for the Program. The last statistics reflect federal funding of $55 million, with $4 million distributed in Minnesota. Wright County does not provide any hard dollars but rather in-kind services. Pat Larson, Wright-Sherburne Educator, works with diet quality, food safety and security and shopping behavior. The goal of the Program is to see a behavior change in the way food decisions are made. Some of the places Larson makes presentations to include Central MN Jobs and Training, Community Action, Public Health, Financial Workers, Literacy Program, Food Shelves, and the Sail Program. The update was provided as an informational item.

At the last County Board meeting, the Board directed Wayne Fingalson, Highway Engineer, to review and report on the tile located under CSAH 21 near the BR2 Lateral of Joint Ditch 15. Fingalson stated that investigating the tile under the road was a change to County policy, but did so under the direction of the Board. They did not find a problem with the junction box (opened outside of the ROW) nor the metal pipes connecting to the junction boxes. Fingalson said there was nothing wrong with the tile line underneath CSAH 21. No action was required.

MnDOT forwarded for approval a copy of a draft Joint Powers Agreement (JPA) prepared by the Region 7W Transportation Program Policy Committee (TPPC). The draft JPA was prepared in response to concerns about developing a more formalized structure in the region to assist the ATP and MnDOT in developing Minnesota's State Transportation Improvement Program. The JPA calls for the establishment of a Transportation Policy Board to replace the existing TPPC formed in 1996, providing the Transportation Policy Board with further authority to enable it to participate in regional transportation planning and studies. Jude was supportive of the document but was not supportive of referencing the "Region 7W" as he was against regional government. It was noted that the TPPC discussed this specific topic at length and felt that "Region 7W" identified the four county area involved. Reference was made to the Agreement, page 2, Item VI, Powers and Duties. Question arose as to the meaning of "developing and implementing regional planning activities" and whether this related only to transportation issues. Asleson was directed to research MN Statutes Section 174.03, Subd. 5. The Board reviewed page 3, Sections XI (Indemnity/Hold Harmless), Section XII (Errors/Omissions), and Section XIII (Insurance). These sections were intentionally left blank in the Agreement. Norman felt that each county commissioner appointed to the JPA would be covered by insurance as long as the group acts as an advisory board to other bodies and does not become involved with implementing or overseeing projects. Jude moved to lay the Agreement over to the next meeting, seconded by Eichelberg, carried 5-0.

At the 10-5-99 meeting, the County Board requested that the Wright County Foot Protection Policy be revised. The change requested was that replacement would be at the discretion of the supervisor instead of every 12 months. Norman presented the revised policy today incorporating the change. Reimbursement will be provided, at the discretion of the supervisor, if the employee provides a receipt and evidence that the replacement meets ANSI Z41 requirements. In addition, only those employees who have completed their probationary period are eligible for reimbursement. On a motion by Russek, second by Eichelberg, all voted to approve the Policy as amended.

Sawatzke stated that Bill Weldele contacted him this morning regarding the Pelican Lake DNR access. Weldele claimed there was a near accident between someone launching a boat and a garbage truck. The person launching their boat had their vehicle parked crosswise on CR #117. Recently, a second landing was opened by the Fish & Wildlife in the same area. Fingalson stated he was unaware of the near accident, but has communicated to the DNR that this is an unsafe situation. Brian Asleson, Asst. County Attorney, indicated that the County may not be able to close the access without working with the DNR. Tom Kelly, Attorney, said regardless of enforcement, the County should consider installing a sign at this location due to the safety issue. The sign would indicate that those using the landing could not back into the access from the road. This would eliminate use of the access. Fingalson and Asleson will contact the DNR.

A Building Committee meeting was held on 10-13-99. The purpose of the meeting was to resolve outstanding issues in order to close out the Human Services and Public Works projects. Mattson moved to approve the minutes, seconded by Russek, carried unanimously. A summary follows:

Mechanical Issues (Public Works): High humidity levels will be monitored next spring/summer. KUE will have Uhl check the valve box and correct it if it is a problem by 10-22-99. The balancer will also be checked.

Extended Warranties (Public Works): Discussion centered on efflorescence and 6-7 locations where rust staining had been identified by the Architect. No reoccurrence of efflorescence was observed and the rust staining was not highly visible. Consensus was to close on this issue without further action.

Electrical Construction (Public Works): Enviro Electric agreed to extend the labor warranty for two years per a previous letter from them. KUE is unwilling to carry the extended warranty. A power surge incident occurred on 8-17-99 and another electrician was called for repair. The warranty provided by Enviro Electric will not apply to work performed by another electrician, maintenance or parts. Jude requested a clear identification of work performed by another electrician so there would be no misunderstandings regarding warranty. Enviro Electric will draft a new letter extending the warranty to 2-7-01 addressing those items discussed at today's meeting.

Miscellaneous Issues (Public Works): Water repellent coating was applied with no further action necessary. In situations where work is found to be defective, KUE will be contacted and should respond within a reasonable time period. It was suggested to have a call list and for the individual carrying the warranty to be contacted first. In emergency situations or where timely response is not seen, the County would contact another party without voiding the warranty. KUE will have the main entrance door fixed as it does not properly close. The Architect will check water vapor presence on an exterior light fixture as the problem does not involve KUE. The ice and snow buildup on the northeast portion of the roof will remain an open issue so it can be monitored this winter.

Owner's Claim against KUE Contractors for Damages and Additional Costs: The Architect referenced the 4-3-99 Building Of The Whole minutes where KUE agreed to reimburse the County for additional architectural services to review punch lists, etc. To date, there is an additional charge of $1,828.89 which has not been billed, with an anticipated $1,200-$1,500 for other work completed. KUE will be provided an itemized copy.

Other: Relating to boiler pump replacement and rejection of KUE's bill for the starters, KUE referenced language in the specifications calling for the mechanical contractor to provide integral starters. When larger pumps were required, they were not included in the proposal. The Architect will review this with the Engineer. Jude said KUE should be paid the difference if they were designed wrong. The unpaid balance to KUE totals $79,673.18 (including HS Center and PW). According to the contract, KUE is entitled to request payment down to 2%. The final paperwork should be completed within 1-2 weeks for the remaining 2%.

A Ways & Means Committee meeting was held on 10-12-99. A summary follows:

Discuss Contract with Best, Inc. The Committee reviewed a draft food service agreement. Revisions will be made to the contract and presented to the Board at a future meeting for approval. The consensus of the Committee was to have a December 1st start date. The initial contract period would run through 12-31-02 with a clause that it can be extended an additional two years upon mutual agreement of both parties.

At today's meeting, Norman indicated that Best, Inc. is willing to have a performance review with Capt. Torfin every three months. Jude moved to approve the minutes, seconded by Eichelberg, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to make available to employees safety-related products offered by the MN Safety Council. Information on the program will be sent to employees by the Administration Office.

Bills Approved

Airtouch Cellular Bellevue 128.82

American Business Forms 678.61

Annandale Advocate 288.75

Automated Entrance Products Inc 275.00

Best Disposal Services 265.89

Buffalo Bituminous 218303.08

Buffalo Hospital, Otpt Commerci. 148.25

Central McGowan, Inc. 273.71

Cintas-428 102.08

City Cokato 200.00

Computer Training International 455.00

Dickinson Spring Garden Ctr 1044.47

Engineering Repro Systems 103.95

Gary's Auto Service 164.80

GE Capital Info Tech Solutions 601.76

Gregorys Foods Inc 150.11

Holiday Inn - St Cloud 140.50

JLM Telecommunications 106.50

Laerdal Medical Corporation 804.08

Kimberly LeClaire 442.80

Marco Business Products 2128.26

McCarthy Gravel Inc 2635.88

Roger Millner 300.45

Miracle Recreation Equipment 366.85

Nat'l Soc of Professn'l Engnrs 228.00

Office Depot 3222.84

Performance Office Papers 712.57

Professional Portable Xray Inc 100.00

Reflection Irrigation 150.00

Ryan Motors Inc 164.78

Servicemaster of St Cloud Inc 5420.85

Simplex Time Recorder Co 146.00

Dorothy Stuhr 279.65

Swanston Equipment Corp 2413.91

Tires Plus 271.64

US West Communications 6268.43

West Group Payment Center 346.94

Winsted Publishing Inc 582.04

Wright Soil & Water Cons Dist 145.20

Zack's Inc 852.00

Allina Hospitals & Clinic 937.00

Ancom Technical Center 589.52

AT&T 4807.50

George Bakeberg 255.18

Betmar Languages Inc 638.35

Buffalo Hospital 5416.67

Central Glass 617.20

Champlain Planning Press 128.00

Climate Air 6588.00

Commissioner of Transportation 7790.62

Copy Equipment Inc 211.81

Dominos Pizza 104.50

G & K Services 1277.92

Gateway Companies Inc 1904.23

GE Capital Information Technol 484.32

Hedlund Plumbing 450.00

International Wolf Center 156.62

Ken Jude 140.12

Lake Region Coop Oil 10703.88

Maple Lake Lumber co 109.70

Matco Tools 521.22

Mid-Minnesota Hot Mix Inc 695.36

MInnesota Copy Systems 169.34

Modern Office 377.91

Northern States Power Co 140.67

Omann Brothers Inc 541.34

Pitney Bowes 160.55

Reds Auto Electric 139.15

City Richfield 500.00

Scenic Signs 137.39

Sharp Electronics 359.99

Star Tribune 291.20

Superior Service - Central MN 782.92

Thomas Mfg Co Inc 1463.90

Toshiba America Info Systems 2326.27

Walmart Store 01-1577 255.47

West Suburban Industrial Suppl 775.70

Wright Hennepin Electric 117.23

WSB & Associates Inc 502.00

36 payments less than $100 1,635.25

Final Total $306,618.25

The meeting adjourned at 10:42 A.M. The County Board went into Closed Session to discuss Randy's Sanitation litigation.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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