Wright County Board Minutes

OCT. 24, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 10-17-00 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, "October Revenue/Expenditure Guidelines" (Gruber); Aud./Treas. Item #5, "Culvert Replacement-County Ditch #36" (Gruber); Item For Consid. #2, "AMC District V Meeting" (Eichelberg); Item For Consid. #3, "Meeting Announcement, Governor Ventura's State/Local Budget Forum" (Norman); Item For Consid. #4, "Request From Sheriff's Supervisory Unit RE: Donation Of Vacation Time" (Norman). Brian Asleson, Assistant County Attorney, requested that the Board recess into Closed Session at 10:30 A.M. to discuss the Superior Litigation. Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: A. Duerr, Aud./Treas.; S. Block, Ct. Admin.; J. Klein, Ext.

2. O/T Report, Period Ending 10-13-00.

3. Authorize Signatures On Memorandum Of Agreement, Teamsters Local 320, Donation Of Vacation Time.

B. AUDITOR/TREASURER

1. Claim, Buetow & Associates Inc., $3,777.38 (Fund 34 Courthouse Imp.).

2. Claim, Rochon Corporation, $127,096.88 (Fund 34 Courthouse Imp.).

C. COURT ADMINISTRATION

1. Accept Resignation, Shannon Karasti, Records Clerk, Eff. 10-26-00 & Authorize Replacement.

D. HIGHWAY

1. Approval Of 2000 Maintenance Agreements Between Wright County & Nine Cities.

2. Approve Funding Participation & Construction Agreement With French Lake Township For Bridge Replacement.

Doug Gruber, Auditor/Treasurer, presented the October Revenue/Expenditure Guidelines for review. Richard Norman, County Coordinator, cited the negative balance in the Capital Improvement Account. Gruber felt the balance from last year may not have been transferred properly. He will provide an update at the next meeting.

Gruber distributed minutes of the Joint Ditch #15 meeting held on 10-12-00. Discussed were expenses relating to the cleaning of the ditch, control of brush, and future work. The Joint Ditch #15 Committee voted to authorize up to $3,000 for spraying. Gruber said the weed inspector suggested spraying be completed in the Fall, if possible, at an estimated cost of $3,800 for a 10-mile stretch. Gruber said the $3,000 would be included in the next levy, whether the spraying were completed this Fall or next Spring.

If the County Board approves the Committee's recommendation to expend up to $3,000 for spraying, Gruber will contact the weed inspector to obtain a firm quote. Jude moved to proceed on the recommendation and special assessments, seconded by Russek, carried 5-0.

A request was received from Donald F. Decker to complete work on an outlet of County Ditch #12 North of Varner Lake. Gruber stated he would like Kerry Saxton, SWCD, to view the area before a decision is made. On a motion by Jude, second by Eichelberg, all voted to authorize the Auditor/Treasurer, Jude and Saxton to work on the issue and bring back a recommendation.

Gruber was contacted by Clearwater Township with a request to replace a culvert under 160th St. NW, County Ditch #36. The Township would like to replace the culvert and extend it to obtain better slopes. Jude moved to authorize Clearwater Township to replace the culvert at 160th St. NW, County Ditch #36, as long as it is coordinated with the DNR, seconded by Russek. Sawatzke clarified that the culvert should keep the same diameter. The motion carried 5-0.

The claims listing was reviewed. Gruber referenced Page 18, National Assn. of Counties ($423.00), Budget 820. This claim will be pulled as NACO fees are paid after the 1st of the year. Gruber referred to a claim on Page 10, Total Printing ($472.35), Sheriff. The claim was incorrectly coded to 6621 and will be corrected to 6411. Mattson questioned a claim on Page 12, West Abe Consortium ($1,200.00), 1st half 2000 services, Sheriff/Corrections. It was verified that the claim is payable to Monticello Community Education and is mailed to West Abe Consortium. On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Mike MacMillan, Court Services Director, requested approval to pursue MDES Funding for an Extensive Juvenile Agent. The Juvenile Accountability Incentive Block Grant (JAIBG) program is intended to help reform the juvenile justice system and to provide greater accountability for juveniles involved in the juvenile or criminal justice system.

The grant is for $26,623 with a County match of $2,958. MacMillan stated that last November, he had discussed this with the Board and subsequently received funding through MDES to hire an Agent, who will start employment this month. This grant was also discussed during the recent budget sessions. The application must be submitted by 11-9-00. Sawatzke moved to approve the request to apply for the MDES grant, seconded by Eichelberg, carried 5-0.

The amount of the Solid Waste Debt Service Charge must be submitted to the Auditor by November 30th in order for it to be included with the tax statements. Brian Asleson, Assistant County Attorney, requested that the Board schedule the required public hearing.

There is no specific requirement for length of notice, but past practice has been to publish notice of the hearing one time approximately two weeks prior to the public hearing. Sawatzke moved to establish a Public Hearing on 11-14-00 at 9:30 A.M. to address the County's Solid Waste Debt Service Charge for 2001. The motion was seconded by Russek and carried 5-0. Asleson will publish notice.

As part of changes made by the Legislature to the Data Practices Act, Chapter 468 of the 2000 Session Laws require that governmental entities appoint an individual to act as its "data practices compliance official." This appointment is required by 12-1-00.

Asleson requested that this matter be referred to Committee for discussion. Richard Norman, County Coordinator, said he learned at a Labor Law Seminar he recently attended that this official will interact between the person designated by the County Board and the general public. When it was suggested that Asleson act in this capacity, Asleson responded that he would like to research this before County Board taking action. He wants to clarify what impact this could have if litigation is involved at a later date. Russek moved to lay this issue over until 11-7-00, seconded by Jude, carried 5-0.

Wayne Fingalson, Highway Engineer, presented for approval a maintenance agreement with the City of Hanover for former CR #146. He read a portion of the agreement which states, "All maintenance responsibilities on CR 146 shall become the responsibility of the cities including snow and ice control. The County will either perform snow/ice control activities or reimburse the cities for this maintenance activity for a period of three winter seasons."

Fingalson referenced the change in reimbursement rates, noting that they will now base reimbursement on a three-year average. On a motion by Russek, second by Eichelberg, all voted to approve the maintenance agreement with the City of Hanover for the former CR 146. Fingalson was also given approval to proceed with using the three-year average formula for reimbursement for other city agreements in 2001.

On a motion by Jude, second by Russek, all voted to schedule a Letting Date for the Victor Township Bridge Replacement Project for 11-28-00 at 9:30 A.M.

Fingalson requested approval of an agreement with Mn/DOT & St. Michael for a permanent traffic signal at the intersection of TH 241, CSAH 36 and the westbound off ramp of I-94. Fingalson said they hope to have the project completed by the first week of December. The estimated cost of the project is $90,000, with the County paying $12,500 and the City paying $12,500. The State funds the remainder. State Aid funding will be used. On a motion by Eichelberg, second by Jude, roll call vote carried 5-0 to adopt Resolution #00-46 approving the agreement.

A Building Committee meeting was held on 10-18-00. At today's County Board Meeting, Sawatzke questioned whether furniture currently being used in the offices of Court Services and Attorney would be used on 4th Floor. Tom Kelly, Attorney, responded affirmatively. The purchase will be funded from Fund 34. Jude moved to approve the minutes as presented, seconded by Russek, carried 5-0:

Discuss Fourth Floor Furniture & Window Treatments. Craig Hayes distributed a copy of the soft costs to date for the Government Center's fourth floor renovation. The expense for the modular furniture was higher then estimated at $102,160.18. This consists of $9,139 to equip the Conference Room, $33,884.04 of new modular furniture for Court Services, $33,588.17 to reconfigure Court Services and $25,548.97 to reconfigure the Attorney's Office.

The window blinds were $2,614.47 and the signs are still being estimated at $2,400. Although these costs are higher then estimated, the total renovation soft costs are significantly lower then estimated. Craig Hayes will select individuals from various departments to serve on a committee to facilitate the move. Recommendation: To approve a purchase in the amount of $107,174.65 for the modular furniture, signs and window blinds for the fourth floor renovation.

Eichelberg and Mattson attended an AMC District V Meeting in Princeton recently. The Legislative Platform Action Statement was presented. Any changes which the County Board has should be noted on their draft and sent to AMC to become a part of the platform at the Annual Conference in Rochester. Eichelberg moved to authorize Norman to establish a meeting with the County Board and our Legislative Delegation after the election. The motion was seconded by Jude and carried unanimously.

A meeting announcement was received for Governor Ventura's State/Local Budget Forum being held on 11-13-00 in St. Cloud. Jude moved to authorize attendance, seconded by Eichelberg, carried 5-0. If more than three Board members decide to attend, the Human Services Board meeting on 11-13-00 may be rescheduled.

Norman received a request from the Sheriff's Supervisory Unit to be allowed to donate vacation time to an employee in Court Administration who is on medical leave. As the County Board Meeting has been canceled for 10-31-00, Norman requested authorization to sign a Memorandum Of Agreement for this purpose. Russek moved to authorize Norman to sign the Memorandum Of Agreement, seconded by Eichelberg, carried 5-0.

The meeting recessed at 10:00 A.M. and reconvened at 10:30 A.M. for a Closed Session to discuss the Superior Landfill litigation.

Bills Approved

Advanced Graphic Systems Inc 170.29

All State Communications 220.00

Amazon.com 155.46

American Institutional Supply 925.32

American Society of Civil Eng. 185.00

AMI Imaging Systems Inc 800.85

Ancom Communications Inc 3414.92

Mary Anderson 128.98

Annandale Rock Products 1016.86

Anoka County Juvenile Center 10795.00

Assn of Training Ofcrs of MN 400.00

AT & T 4654.90

Baers Body Shop 167.75

Batteries Plus 321.54

Bauerly Brothers Companies 117049.53

Betmar Languages Inc 1326.75

Ralph Borrell 159.74

Buetow and Associates Inc 3777.38

Buffalo Bituminous 202312.79

Buffalo Clinic 309.00

Buffalo Drug 101.68

Buffalo Hospital 6312.50

Rod Bunting 337.50

Carver County Treasurer 870.00

Catholic Charities 6249.74

Central Glass 351.97

Chamberlain Oil Co 324.40

Citizens Communication 116.04

Commissioner of Transportatn 11660.00

Conestoga-Rovers & Associates 512.82

The Copy Shop 158.00

CPS Technology Solutions 191.30

Department of Public Safety 120.00

Diamond Mowers Inc 7934.25

E-Z Flush 516.31

East Central Regional Juvenile 19113.00

Election Systems & Software Inc 843.44

Engineering Repro Systems 199.64

Maribel Fernandez 619.33

GCS Service Inc 111.75

Hedlund Plumbing 450.00

Rolland Helgeson 155.03

Hillyard Floor Care Supply 1144.96

Intoximeters Inc 1298.00

Lou Jopp 198.08

Kenneth Jude 202.15

Lee's Farm & Garden Store 217.56

Marco Business Products 3085.27

Melroy Martin 1500.00

Matthew Hall Lumber Company 999.99

MN Assn of Assessing Officers 250.00

MN Counties Computer Co-Op 1522.00

MN Recreation & Park Ass'n, Inc 290.00

Mobil Oil Corporation 302.88

Dennis Moeller 185.85

Moon Motor Sales Inc 113.42

National Ass'n of Counties 1269.00

National District Attys Ass'n 210.00

NECX 159.94

Northern States Power Company 391.77

Office Depot 2675.89

On Site Monitoring 5397.00

Bob Parsons 890.00

Dave Peterson Monticello Ford 891.65

Phillips Petroleum Company 293.04

Precision Prints of Wright Cty 1384.78

Anthony Rasmuson 239.38

Reliant Energy Minnegasco 816.51

Rochon Corporation 127096.88

Royal Tire-St. Cloud 2193.76

Jack Russek 164.77

Sherburne County Treasurer 1711.87

Sheriff's Youth Program of MN 9411.14

St. Cloud Stamp & Sign 128.89

St. Michael Veterinary Clinic 178.96

Standard Truck & Auto 123.44

State of Minnesota ITD 182.98

State of MN Intertech Group 138.00

Streichers 559.67

Terminal Supply Co 145.98

Tessman Seed Co Inc 358.46

Lori Thingvold 194.25

Total Printing 573.79

University of Minnesota 160.98

Unlimited Electric Inc 1776.74

US West Communications 1790.87

Carol Vander Kooi 3769.75

Walmart Store 01-0577 107.93

West Abe Consortium 2400.00

West Central Environmental Con 308.85

West Group Payment Center 550.45

West Publishing Company 117.15

Wright County Highway Dept. 423.65

Wright Hennepin Electric 4546.27

Wright Lumber and Millwork Inc 390.34

Zep Manufacturing Company 269.90

4 M's Communications Company 112.50

53 paymens less than $100 2,271.06

FINAL TOTAL $593,629.16

The meeting adjourned at 11:10 A.M.

ATTEST: Richard Norman, County Coordinator


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