Wright County Board Minutes
OCTOBER 27, 1998
The Wright County Board met in regular session at 9:00 A.M. with Rose, Russek, Mattson, Jude, and Sawatzke present.
Russek moved to approve the minutes of 10-20-98 as presented, seconded by Mattson, carried unanimously.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #5, "County Ditch 10" (Mattson); Aud./Treas. Item #6, "Appoint Two Commissioners, Canvassing Board, General Elections, 11-5-98" (Groshens); Item For Consid. #5, "Letter to MPCA" (Mattson). Jude moved to approve the Agenda as amended, seconded by Sawatzke, carried 5-0.
Darla Groshens, Auditor/Treasurer, requested that Item C2 be petitioned onto the Consent Agenda: "Claim, Scott Builders, Inc., $3,240.00, September Consulting (Cap. Acct.)." On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:
1. Performance Appraisals: S. Block, Ct. Admin.; D. Demarais, Highway; S. Demeules, J. O Dowd, Sheriff.
2. Voluntary Leave Without Pay Report.
1. Set Public Hearing For 11-17-98 at 9:30 A.M. To Consider Solid Waste Debt Service Charge for 1999.
1. Request to reinstate Toni Duerr to Clerk I position, Eff. 10-28-98 with benefits in place as terminated on 10-16-98.
2. Claim, Scott Builders, Inc., $3,240.00, September Consulting (Cap. Acct.).
D. COURT SERVICES
1. Approve Termination, Barbara Hiehle, Senior Clerk, Eff. 10-20-98 & Auth. Replacement.
1. Approve Partial Payment ($572,110.31) to Buffalo Bituminous for Contract 9806.
2. Distribution of 1997 Annual Report.
1. Refer discussion of accommodating requests for increased contract hours to Budget Committee.
Mattson moved to approve the September Rev./Exp. Guidelines as presented, seconded by Russek, carried unanimously.
Correspondence was received from the City of Maple Lake requesting that the County waive the 30-day comment period for the proposed Tax Increment District No. 1-13 Plan. A Public Hearing will be held on 11-5-98 at 8:00 P.M. at the Maple Lake City Hall. Tax Increment District Number 1-13 is a two-acre economic development manufacturing district located in Development District Number 1. The two primary objectives of this plan are to stimulate job creation and increase the tax base. Jude moved to waive the 30-day comment period, seconded by Russek, carried 5-0.
On a motion by Mattson, second by Jude, all voted to schedule a Communications Committee Meeting for 11-4-98 at 11:00 A.M.
At the last meeting, Dennis Mahlstadt (Stockholm Township) presented a request to the Board for repair to County Ditch 10 and the Board moved to have the Ditch Committee (Mattson and Russek) bring forth a recommendation. Mattson and Russek viewed the ditch on 10-23-98 and it appears that the elevation of the area in question is approximately two feet higher than the bottom of the culvert, resulting in backed up flooding to surrounding areas. Mattson contacted the Highway Engineer regarding repair to the culvert located under CR #30. Russek moved to authorize Groshens to obtain quotes for repair, seconded by Mattson, carried 5-0. Mattson will contact the SWCD.
Groshens requested the appointment of two commissioners to the Canvassing Board for the General Election. Rose, Mattson and Sawatzke cannot be appointed to the Board as they are up for reelection. As Jude had a prior commitment, Groshens stated she could appoint an alternate. Sawatzke moved to appoint Russek to the Canvassing Board for General Elections on 11-5-98 and for Groshens to appoint an alternate. Motion carried 5-0 on a second by Mattson.
On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.
Mike MacMillan, Court Services Director, presented the 1998 Juvenile Crew Report. He introduced Joe Backes and Briana Latzig of the Court Services Department who work with the program. The summary outlined work completed from 6-8-98 through 8-21-98. The crew saved various Wright County Communities $8,902.50 (1780.5 hours x $5.00/hour) in unpaid labor. The projects resulted in beautification of the local communities and improved access to facilities and parks. Community work will be performed for nonprofit agencies, municipalities and the elderly with the main focus being municipalities and parks.
A Building Committee Of The Whole meeting was held on 10-20-98. A summary of the minutes follows.
Utility Connection Costs, Cokato Maintenance Building. The Committee met with Merlin Martinson, Cokato City Council, regarding connections for the new maintenance shop. This affects KUE Contractors as connection fees are the responsibility of the contractor. A grinder pump for the sewer line will be required at an approximate cost of $2000. Also the City requests change of the sewer/water hookup. Considerable discussion took place on costs associated with the change and the County receiving notification that utilities were available. Jude stated that the County should receive a letter of official notification from the City stating they will not allow hookup as previously planned in order to proceed with the project, and to deal with resolution of assessment costs as a separate issue. In consensus, the County's position was stated as: 1) official written notification to be received from the City, 2) acknowledgment on the part of the County that hookup location for water and sewer will be required to Omar Avenue, 3) acknowledgment that a new pump will have to be installed at an approximate cost of $2,000 and that the County will have to negotiate with the Contractor as an add-on, 4) the County purchased the property with the understanding that utilities were available for immediate hookup at the purchase price and are not responsible fore additional assessment costs, 5) Fingalson to provide copies to Martinson at the conclusion of this agenda documenting that the County was previously informed that utilities were available, and 6) a request that Martinson provide an update to Rose after the Council meeting. Fingalson and Meyer are to communicate with KUE as additional information is known.
Project Update: The Committee reviewed the status of punch list items. The concern is for the items to be completed to obtain the permanent certificate of occupancy. The temporary occupancy certificate is open and valid until completion. Delivery of the aluminum doors will be 10-12 weeks once the change order is received and doors ordered. The change order is being held until all prices are received. Human Services cannot move in without the certificate of occupancy. The consensus was to leave the existing door frames as is. Russek was requested to attend the mechanical meeting which will be held on 10-27-98 at 10:00 A.M., Public Works. The consensus of the committee was to approve repainting the letters light brown at Public Works at a cost of $1,343.00. A change order will be issued extending the substantial completion date at Public Works from 11-18-98 to 12-9-98. The architect reviewed with the Committee proposal requests and change orders. A letter regarding sprinkler heads at the HS Center will be sent to Factory Mutual.
Schedule Update: The sidewalk replacement from the Parks Shop south approximately 150 feet can be completed as a change order for $4,555. Consensus was for approval and for Engel and KUE to proceed.
Other: The County's position was reemphasized that hardhats be posted and enforced, that the same standards apply to the Cokato building, and that safety is a prime concern and expects the County's safety requirements be followed without additional cost.
At today's meeting, Russek moved to accept the minutes, seconded by Mattson. Sawatzke requested that the minutes reflect the following change: Page 1, middle of the 2nd paragraph, after the sentence "In regard to a public assessment hearing, Martinson stated property owners had all been notified" add the sentence "Today's meeting was the first notice the County had received." The motion and second were amended to include the change to the minutes and the motion carried unanimously.
Marc Mattice, Parks Administrator, reviewed the October Parks Commission minutes. A summary follows:
- Due to the property located next to Schroeder Park no longer being for sale, data collection is being completed on reservation policies, day use facilities, water access and fees. A summary of findings and recommendations will be provided to the Parks Commission.
- The Parks Commission toured the proposed beach expansion project for Pleasant Lake and reviewed the steps needed to execute the project. The Planning Commission will hold a public hearing on 10-29-98.
- A letter of support for a possible site for a water access on Clearwater Lake will be sent to the DNR. The Parks Board stated that they would like the DNR to consider all options, not just County owned property. If the DNR proposes an access in the Park, the Parks Commission would like to review and accept the plans before an agreement is issued.
- Mattice will attend the MN Recreation and Parks Association Annual Conference (St. Paul). Mattice will also attend the Park and Recreation Maintenance Management School in January 1999 (West Virginia).
- In September, the Parks Commission and County Board authorized the Parks Department to make application for a Water Permit to construct a water crossing that would connect the two existing trail segments at Ney Park. After meeting with the DNR and SWCD, Mattice learned that the current trail encroaches a wetland. Two options are available: 1) to move the trail; or 2) to present the issue to the SWCD Technical Panel. The Parks Commission felt it was in the best interest of the Park to make a presentation to the Technical Panel due to the plans for environmental education work stations and the continuation of a loop trail system.
Discussion at today's meeting included wetland mitigation relative to Ney Park. Mattice stated that the trail is infringing on 1/5 of an acre of wetland and he will make a request to the Technical Panel to mitigate the trail. Mattice referenced an area in Collinwood Park where a wetland could be created by breaking a tile, adding acreage to the bank if necessary. He discussed with the Highway Engineer the potential of using banked Highway acreage. Sawatzke moved to approve the minutes and recommendations and to have the mitigation taken from the wetland bank. Motion carried 5-0 on a second by Russek. Mattice had presented a request for attendance at The Park and Recreation Maintenance Management School (West Virginia). Sawatzke stated that it is the County's policy that department heads may attend one out-of-state conference per year.
Wayne Fingalson, Highway Engineer, referenced a draft letter to the City of Albertville outlining road improvements that would be required with the proposed outlet mall development and asked for Board input. Fingalson stated the letter would serve as a proactive approach to identify costs and establish funding associated with road improvements. Two studies completed indicate that the mall could generate an average daily traffic count of 10,000 vehicles. After review, Russek moved to refer this item to the Transportation Committee Agenda, seconded by Mattson, carried 5-0.
The next item addressed was setting a Transportation Committee meeting. Jude moved to change the meeting to a Transportation Committee Of The Whole, seconded by Russek. The motion and second were amended to establish the meeting date of 11-17-98 at 1:30 P.M., HS Center. Motion carried unanimously. On a motion by Mattson, second by Sawatzke, all voted to approve the Agenda for the meeting: 1) Request from City of Monticello RE: CR 118 Bridge; 2) CSAH 75 Funding Agreement; 3) CR 146 Revocation; 4) Buffalo Bituminous issues; 5) TH 12 Detour Agreement Status; 6) Request from Mn/DOT for Temporary Signal at TH 241/CSAH 35; 7) Wolff Swamp Project, CSAH 35; 8) Letter to City of Albertville RE: Road Improvements required for Outlet Mall; 9) Franklin Township Road Revocation.
Mary Ellen Wells, Administrator of Buffalo Hospital and a member of the Safe Communities Board, presented the County Board with a MN Hospital and Healthcare Partnership Community Health Award for 1998. The award recognizes the outstanding partnerships (Healthspan Transportation Services and Allina Foundation in partnership with the Wright County Commissioners) working toward improving community health through Safe Communities of Wright County. Their motto is "Crashes Aren't Accidents." She recognized the efforts of Commissioner Rose, Sheriff Hozempa, Sgt. Dennis Compton, Carol Schefers (Human Services) and Jon Young (Human Services). Wells explained that the partnership is half way through their three-year project and have identified speed and young drivers as areas to focus on. Equipment has been purchased for law enforcement and educational courses are being used in an effort to reduce accidents. Statistics will be tracked to see if these efforts are successful in accident reduction.
Clint Elston, President of ALASCAN, made a presentation regarding waste treatment. Information was provided about the system his company sells for on-site separation and wastewater treatment systems and how it may be viable for those living on small lots. In January 1996, the State of MN adopted Chapter 7080 Individual Sewage Treatment Systems Standards (ISTS) calling for residents who live in rural areas to manage their own sewage and wastewater. The U of M Extension Service was given the authority and responsibility to provide training programs for individuals and businesses to become certified designers and installers of ISTS. Elston stated that the ISTS courses have not been updated for fourteen years and do not include recent technological improvements. Information provided by Elston referenced the fact that although the MN Legislature created regulations and established a process to help protect the environment, many property owners are unable to install "standard" septic types of wastewater treatment systems due to soil and water conditions or setback requirements. The information states that the regulations and the process should provide economic and environmental solutions for the entire public and that all new methods and technologies should be presented. In addition, the public does not have access to information on the ALASCAN System nor alternative systems as the MPCA does not have an approval process for new technologies, and the U of M Extension Service has not updated their training program to ensure recent industry developments are included. Elston's request is that the County Board draft a letter of support requesting that the MPCA include new sewage treatment technologies in the training courses offered by the U of M Extension Service. Elston has approached the Stearns, Benton and Sherburne County Boards and has received letters of support. Jude moved to send a letter to the MPCA requesting that they investigate new technologies, seconded by Mattson. The letter will be drafted by the Planning & Zoning Administrator and signed by the Board Chair. Motion carried 5-0.
Tom Salkowski, Planning & Zoning Administrator, said a petition was received from the Environmental Quality Board to complete an EAW (Environmental Assessment Worksheet) for the Duininck Brothers proposed gravel mining project in French Lake Township. Subsequent to receiving the petition, notices were sent to the petitioner and Duininck Brothers. Salkowski stated that Duininck Brothers did not receive the notice in adequate time to attend today's meeting and requested that the issue be laid over for one week so they may be present to answer any questions. Carl Swanson, Chair of the Greater Lake Sylvia Association, was present and said the week would also give them additional time to prepare for the discussion. Swanson was concerned with the CUP being considered by the Planning Commission on 10-29-98. Salkowski responded that the hearing will be held to gather further information and that the Planning Commission will not take final action until the County Board makes a determination on the EAW. Russek moved to lay this issue over for one week, seconded by Mattson, carried unanimously.
A Budget Committee Of The Whole meeting was held on 10-20-98:
Discuss Highway Maintenance Positions. Russek stated that discussion took place at the last Public Works Labor/Management Committee meeting regarding the addition of part-time, temporary maintenance positions in the 1999 budget. The consensus of the Committee was to recommend to the County Board that they reconsider their position and hire either two full-time maintenance positions in 1999 or one in 1999 and one in 2000. Based on these recommendations, Fingalson provided the Committee with options and how they could be funded without changing the 1999 overall budget. Recommendation: Add one Maintenance Person as soon as possible. Fingalson is to provide a detailed list of line item reductions to offset the expense of adding this position in the 1999 budget.
At today's meeting, it was noted that the Board has not received the information from Fingalson. Jude moved to acknowledge the minutes without the recommendations, seconded by Sawatzke, carried unanimously.
Mattson provided an update on an agreement with the City of Howard Lake to place a water tower on the Fairgrounds property. Mattson stated that after soil testing, it appears the tower will be placed in the Northeast corner. He stated that Brian Asleson, Assistant County Attorney, is working on drafting the agreement. In exchange for use of the site, the City has proposed providing the Fairgrounds with a free hydrant (100' of line) and water service. In addition, the Sheriff could install an antenna at this location at no cost. If an outside vendor would install an antenna, the County and City would split the revenue. Mattson stated the City has provided the Fairgrounds with water service in the past at no cost. It was clarified that the agreement is contingent upon a tower being placed and that the agreement would cease when the tower becomes nonfunctional. This was presented as an informational item.
On a motion by Sawatzke, second by Russek, all voted to reappoint Genell Reese as Veterans Service Officer and Civil Defense Director effective 2-1-99 (Four-Year Term).
Correspondence was received from MCIT in regard to the MCIT Annual Meeting scheduled for 11-30-98 in St. Cloud. An election will be held for one seat on the MCIT Board of Directors. The request is for the County Board to select a voting delegate and alternate for this election. Jude moved to appoint Richard Norman as the voting delegate and Darla Groshens as the alternate. Motion carried 5-0 on a second by Sawatzke.
Mattson requested that the Board consider sending a letter to the MPCA asking for year round monitoring of the air quality as part of any permit issued to Metro Dairy (Virgil Scherping). Jude stated this would be inappropriate and felt any actions of this nature should be at the recommendation of the Planning & Zoning Office. Rose stated that the comment period is open to the MPCA and that the request would be in fairness to those who live around Metro Dairy. Russek stated that the Planning Commission cannot ask the MPCA to monitor air quality, but the County Board can. He learned from the MPCA that odor has a direct correlation to hydrogen sulfide. As one of the eleven conditions placed upon Metro Dairy, they are to use straw as a cover for the lagoon. If this does not work, an alternative cover must be found. In response to concerns expressed by Jude, Mattson stated that the requested monitoring would be completed at the property line and would be an information gathering process. Russek said that at the Planning Commission meeting, Scherping indicated that monitoring could be performed at any time. Jude stated he would vote against the request just as he voted against the feedlot ordinance on the principal that it interferes with farmers. Mattson moved to have the Planning & Zoning Administrator draft and send the letter to the MPCA requesting year round monitoring of the air quality at Metro Dairy, seconded by Russek, carried 4-1 with Jude casting the nay vote.
A & K Striping 800.00
Air America Refrigeration 119.56
AMI Imaging Systems Inc 142.45
AT&T 6525.43 Buffalo Emergency Physicians 239.50
Buffalo Hospital-OTPT Commerci 145.50
Catholic Charities 6734.00
Cole Papers Inc 381.80
Dupont Flooring Systems 2712.69
Facility Systems INc 1333.29
Todd Gau 130.20
Grand View Lodge 268.00
Holiday Inn - St. Cloud 133.08
KUE Contractors Inc 345.00
Kimberly LeClaire 321.30
Loffler Business Systems Inc 431.00
The Market Place 536.80
Mid-Minnesota Hot Mix Inc 3908.53
MN Institute Legal Education 195.00
Northern States Power Co 155.26
Olmsted Cty Community Srvcs 339.78
William Petersen 120.00
Radisson - Duluth 149.16
Jack Russek 120.59
Sensible Land Use Coalition 200.00
Snap-on Tools 275.00
State of MN Intertech Group 387.60
Sysco Minnesota Inc 2179.51
Thermal Technologies Inc 666.24
Trueman Welters, Inc. 523.10
Wright Hennepin Electric 2729.27
Advon Incorporated 692.93
American Road & Trans Build 125.00
Annandale Rock Products 198.41
Buffalo Bituminous 572110.31
Buffalo Hospital 119.25
Bureau of Criminal Apprehen 350.00
Chamberlain Oil Co. 1297.62
Decorative Designs Inc 167.18
Emergitek Inc 141.69
Bridget Falbo 370.47
Gateway 2000 3635.91
GE Capital Info Tech Solution 1501.65
HIllyard Floor Care Supply 375.99
Indianhead Specialty Co, Inc 2504.49
Lawson Products, Inc 408.95
Lee's Farm & Garden Store 142.34
Marco Business Products 792.37
The Metro Group Inc 2779.22
MN Dept of Corrections-Sts 6400.00
MN Recreation & Park Assn 125.00
Office Depot 1048.64
Peter Palmer 237.50
Preferred Correctional Med 7000.00
Royal Tire-St Cloud 5833.83
Scott Builders Inc 3240.00
Sharp Electronics 746.92
Star Tribune 357.75
Total Printing 887.04
West Photo 4308.85
Ziegler Inc 8328.21
46 payments less than $100 2,075.87
Final Total $662,793.88
The meeting adjourned at 10:56 A.M.
Judie Rose, Chairperson
ATTEST: Richard W. Norman, County Coordinator
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