Wright County Board Minutes

NOVEMBER 2, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following corrections were made to the minutes of 10-26-99: Page2, 2nd paragraph, 2nd sentence will be deleted and replaced with the following: "The purpose will be to meet with the State Auditors to review the audit for Fiscal Year 1998. The Agenda will also include reviewing errors in the draft budget, and discussing the Truth In Taxation Hearing scheduled for December" (Gruber); Page 2, 4th paragraph, 5th sentence, correct the spelling to read "attorneys" (Jude). Jude moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A3, "Accept Resignation, Jeff Kowalkski, Highway Maintenance Person, Eff. 11-12-99 & Authorize Replacement" (Sawatzke); Consent Agenda Item B3, "Approve Tobacco License, John's Auto Service" (Hiivala); Item For Consid. #4, "Letters Of Congratulations" (Mattson). On a motion by Russek, second by Eichelberg, all voted to approve the Agenda as amended.

On a motion by Mattson, second by Jude, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: S. Block, Ct. Admin.; R. Fischer, Sheriff.

2. Review of 3rd Quarter Training Reports.

3. Accept Resignation, Jeff Kowalksi, Highway Maintenance Person, Eff. 11-12-99 & Authorize Replacement.

B. AUDITOR/TREASURER

1. Loberg Plumbing & Heating, $203.73, Fund 34 (PW) - Ground Panels.

2. City of Buffalo, $4,250.00, Fund 34 (PW) - Unit Permit.

3. Approve Tobacco License, John's Auto Service.

C. COURT SERVICES

1. Approve Hire, Nicole Edin, Case Aide, Eff. 11-2-99 (Step 1).

2. Approve Hire, Randall Atkins, Case Aide, Eff. 11-8-99 (Step 6).

D. PLANNING & ZONING

1. Approve Request To Rezone From AG to A/R, Delores L. Quast (Franklin Twp.).

2. Approve Request To Rezone From AG to A/R, Ross Danielson (Corinna Twp.).

3. Approve Hire, Barry Rhineberger, Assistant Planner, Eff. 11-15-99 (Step 2).

E. SHERIFF

1. Acknowledge Resignation, Jeffrey Ruhland, Deputy, Eff. 11-8-99 & Authorize Replacement.

Bob Hiivala, Chief Deputy Auditor/Treasuer, requested signatures on the letter of understanding from the State Auditor relating to the 1998 audit. On a motion by Russek, second by Jude, all voted to authorize signatures on the document.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Capt. Gary Torfin requested signatures on the contract with BEST, Inc. to provide food service to the Jail effective 12-1-99. The document has been reviewed by Torfin and the County Attorney's Office. Mattson stated he had contacted other counties who contract with BEST, Inc. and found them to be satisfied with their services. Mattson previously indicated that he would not vote for contracting with BEST, Inc., but has since changed his position. Jude moved to authorize signatures on the contract, seconded by Russek, carried 5-0.

A Building Committee meeting was held on 10-27-99. A change was made to the minutes as follows: last paragraph, 1st sentence, insert the word "water" before the word "leaks."

Request For Ceiling Mounted Projector And Shelving. Swing was unavailable for today's meeting. Hayes is to work with Swing on analyzing what other counties use and draw up specifications to quote the project.

Heat Ventilation Problem, Training Room, HSC. Hayes reported that Climate Air analyzed the situation in the Training Room. They recommend that a cooling unit be installed like the one that is in the Data Room. The estimated cost is $3,100 for the unit plus $600 for wiring. Recommendation: Approve installation of a cooling unit in the Training Room. Fund out of Budget 820, Site Improvement line item.

Fair Grounds Bleacher Project. Hayes stated that he talked to Planning and Zoning staff to see what would be required to obtain a building permit. The Building Inspector said they would require engineer certified drawings. Hayes received a quote of $3,200 from Buildings Consultant Group, Inc. After discussion it was agreed that Hayes will confirm that the quote includes certified drawings.

Annex Building, Heating and Cooling Study. Hayes said that he just wants to update the Committee on the progress of the Study. The field work is done and the Report should be presented to the County soon. There are 72 heat pumps in the Annex Building. Thirty-three heat pumps are original and have exceeded their projected life. They would cost an estimated $3,000 each if we were to replace them. It was the consensus of the Committee to wait until the written Report is received before making a definite recommendation to the Board. At a minimum the old units on fourth floor should be replaced as part of any remodeling. Other units should be looked at in relation to what is located under them. This will help identify potential critical areas with a high loss potential should a leak occur. The fresh air supply has been analyzed. The board should consider updating the thermostat system as part of any remodeling project. The two cooling towers on the Annex Building roof were examined. They would cost $25,000 - $35,000 to replace. It was determined that an analysis be performed to see if it would be more cost beneficial to replace them rather than upgrading them.

Water Problem, Northwest Corner Of The Courthouse. Buskey said that due to poor drainage there are water leaks into the Attorney's Department. The ground level is above the vapor barrier on the building. One possible solution is to extend the vapor barrier to ground level. Hayes stated that Building Consultants, Inc. is reviewing the situation and will forward their recommendation for our consideration.

At today's meeting, Craig Hayes, Purchasing Agent, said a building permit will be required to repair the Fair Ground bleachers. Hayes had contacted two firms to obtain quotes for the plans. He received a quote back from Buildings Consultant Group as follows: $3200 (study and schematic design), $5500 (design phase), and $600 (bidding phase). Sawatzke questioned why the County would contract for a design when the Building Inspector indicated what needed to be completed for repair. Jude responded that for liability purposes, the plans must be drawn by someone who is certified and a certified engineer must approve the project. The Building Inspector is not authorized to draw plans. Hayes said he was given a quote of $90,000 for repair of the bleachers before the process started. He did not feel approximately $8000 was an unreasonable engineering fee based on the size of the project. Jude moved to accept the quote from Buildings Consultant Group at $3200 (study and schematic design) and up to $5500 (certified drawings). Hayes was directed to work with Buildings Consultant Group in an effort to reduce the cost of the project. Motion carried 5-0.

Sheriff Don Hozempa requested that the Board reactivate the Detention Facility Committee to review detention space needs. The Committee met in the 1980's in relation to the construction of the jail. Hozempa said the jail is full and prisoners are no longer being taken in from other counties. He envisioned that soon Wright County will be transporting prisoners to other facilities at a cost of $65-$70 per day. The jail was built with 107 beds (licensed for 93 as the facility is run at 70% capacity). There are weekends when capacity is met and exceeded, with as high as 118 prisoners at a time. Hozempa said the jail was originally designed so two additional floors could be added to the existing structure. At that time, Hozempa requested approval for 150 beds and for the additional two floors to be constructed. Jude supported Hozempa's request to reactivate the Committee and felt it was proactive. Sawatzke said research should be done as to whether it would be cost effective to transport inmates to other facilities and also whether there would be space available. The Committee will be comprised of two County Board members (those assigned to Building Committee), Sheriff, Jail Administrator, Judge, Attorney, Court Services Director and the County Coordinator. Mattson moved to set a Detention Facility Committee for the next regularly scheduled committee meeting day, seconded by Eichelberg, carried 5-0.

At 9:30 A.M., the Bid Opening was held for Contract 9910 (Temporary Traffic Signal, St. Michael). Wayne Fingalson, Highway Engineer, opened and read the bids. Engineer's estimate was $85,000. Russek moved to lay award of the bid over to the next meeting for review and recommendation by the Highway Engineer. Motion carried 5-0 on a second by Eichelberg.

Bidder - Accurate Electric Inc., Bid Amount - $74,905.00, 5% Bid Bond - Yes

Bidder - Electrical Installation & Maintenance Co., Bid Amount - $73,000.00, 5% Bid Bond - Yes

Bidder - Design Electrical Contractors, Inc., Bid Amount - $74,570.00, 5% Bid Bond - Yes

Brian Asleson, Assistant County Attorney, requested the Board schedule a Public Hearing to consider the Solid Waste Debt Service Charge for Year 2000. The current service charge is $42.00. A schedule has been developed by the Auditor/Treasurer's Office incorporating the newly occupied structures in the County. Russek moved to schedule the Public Hearing for 11-23-99 at 10:00 A.M. Motion carried 5-0 on a second by Mattson.

On a motion by Jude, second by Russek, roll call vote carried 5-0 to adopt Resolution 99-58 authorizing final payment ($19,301.50) to KUE Contractors, Inc. for Contract 9807 (Cokato Vehicle Storage Building).

Fingalson requested adoption of a resolution approving a Joint Powers Agreement between Mn/DOT and Wright County for winter maintenance of TH 241. The Wright County Highway Department maintains a segment of TH 241 between 2:00 a.m. and 3:00 p.m. as part of their route. Maintenance during the remaining time is completed by Mn/DOT. Russek moved to adopt Resolution #99-59, seconded by Eichelberg, carried 5-0 on a roll call vote.

Fingalson requested that the Board approve a Joint Powers Agreement between Mn/DOT and Wright County for Mn/DOT winter maintenance of CR 128. Fingalson said this is a similar agreement to that of TH 241, with Mn/DOT maintaining a portion of CR 128 for Wright County. Jude moved to adopt Resolution #99-60, seconded by Russek, carried 5-0 on a roll call vote.

Heidi Peper, Wright County Economic Development Partnership, presented an application to the Wright County Enterprise Fund for David & David Productions, a video production company. The company will lease vacant space in downtown Delano. The loan amount is $16,500 (33% of the total project cost) and would be used to fund an AVID editing system, creating two new jobs in Wright County. The EDP Loan Committee and Board of Directors approved the application. Jude moved to approve the application, seconded by Russek. Sawatzke questioned the application format, stating the application previously included criteria that were not used on this form. He requested that Peper provide him with information on how the form changed since it was updated in 1998. Motion carried 5-0.

Marc Mattice, Parks Administrator, presented the 10-19-99 Parks Commission Minutes. The Parks Commission recommends approval of the 2000 Fee Schedule with increased revenue being placed into the infrastructure of the parks facilities. The $2/night additional fee for camp sites would be placed into a Park Improvement Fund for future improvements to Collinwood and Schroeder Parks. The picnic shelter rentals will be changed from one flat rate to weekday and weekend rentals. Other fee increases will be seen for Group Camp, Monthly Camp Sites, Boat Launch, and Firewood. Jude moved to accept the Fee Schedule and recommendation, seconded by Russek. When questioned by Norman, Mattice indicated that the additional revenue is not reflected in the 2000 budget figures. Motion carried 5-0.

Also discussed by the Park Commission was a request from Barbra Owen to change the name of the Clearwater-Pleasant Park to William Ponsford Park. The Ponsford property makes up more than half of the Park. The recommendation from the Parks Committee is to work with Owens on a historical marker with design, location and cost to be brought back for review. At today's meeting, Mattice said Owens indicated she would donate funds for the marker. Sawatzke said he supported the marker, but felt that the family of Ponsford should be responsible for maintenance and replacement costs. Eichelberg moved to conceptually agree of the placement of a marker. Mattice will work on design and placement and bring the details back to the Board before it is finalized. Motion carried 5-0 on a second by Jude.

At 10:03 a.m., Russek moved to enter into the Public Hearing regarding the Issuance of Revenue Bonds for the Central MN Mental Health Center (CMMHC). Motion carried 5-0 on a second by Mattson. David Baraga, CMMHC, said they are in the process of purchasing a building located at 308 12th Avenue South in Buffalo. The CMMHC is applying for tax exempt financing with the County being the conduit to obtain tax exempt financing. Mike Olauson, Norwest Public Finance, said the application is for $300,000 of loan funds. The debt will be issued to the County, but the County will have no obligation for repayment of the debt. On a motion by Mattson, second by Eichelberg, all voted to close the Public Hearing at 10:07 A.M. Olauson indicated that a resolution will be presented for approval after the final borrowing documents are reviewed by the County Attorney. The purpose today was only to conduct the Public Hearing. Mattson moved to lay this issue over until the appropriate documents have been prepared and brought forth, seconded by Russek, carried 5-0.

A Personnel Committee meeting was held on 10-27-99. On a motion by Eichelberg, second by Russek, all voted to approve the minutes as presented:

Performance Evaluation - Tom Salkowski, Planning & Zoning Administrator. Based on review of five performance evaluations the Committee recommends an overall rating of "Superior."

A Ways & Means Committee meeting was held on 10-27-99. Russek moved to approve the minutes, seconded by Jude, carried unanimously:

Copier Fees To Public. After discussion it was the consensus of the Committee to recommend that copier costs to the public remain at $.25 per copy.

Policy RE: Lyme Disease Vaccinations. Norman presented a draft policy. After discussion the consensus of the Committee is to approve the policy as written.

On a motion by Mattson, second by Russek, all voted to cancel the County Board meeting of 12-7-99 due to the AMC Conference.

Mattson cited letters received from Buffalo School District extending thanks to Wright County employees who were involved with the Safe Schools Presentation as part of Safe Schools and Communities Week. Employees who made presentations were Dennis Compton (Sheriff), Michelle Hubin (Human Services), Tom Kelly (County Attorney) and Mike MacMillan (Court Services).

Mike MacMillan, Court Services Director, referenced material received on the Juvenile Accountability Incentive Block Grant. Approximately one year ago, MacMillan said he made a request to submit an application for grant funds. As a suitable program was not found for use of the grant funds, it was not pursued. This year, Wright County would be eligible for $27,048 with a required match of $3,005. Funding would be available 1-1-2000. The funds revolve around juvenile justice and keeping communities safe. MacMillan contacted the departments of Attorney and Sheriff to see if they would be interested in use of the grant funds. The Attorney's Office indicated they would not make use of the funding, but would partner with the Court Services department. Melanie Courier, Court Services, attended a meeting held by the State where the grant was discussed. She indicated that the funds are broad based, easy to acquire, and appear to be ongoing. MacMillan said he will work with staff for possible uses of the grant funds and will make a presentation to the County Board before they would move forward with the application. The request today is to acknowledge submittal of the Certification of Use to the MN Department of Economic Security by 11-5-99. Mattson moved to approve the request with MacMillan to present potential uses of the funding at a future Board Meeting. Motion carried 5-0 on a second by Eichelberg.

Bills Approved

AT&T 100.97

Bob Barker Co 637.90

Buffalo Hospital 1030.75

Bureau of Criminal Apprehensn 400.00

Computer Training International 6305.65

CPS Technology Solutions 260.50

Ecolab 589.92

Ernst General Construction Inc 1128.00

Jeffery Fox 265.00

Gateway Companies Inc 12445.59

W Grainger Inc 284.73

GTE Midwest 122.17

Hillyard Floor Care Supply 463.66

Loberg Plumbing & Heating Co 203.73

May-Wes Manufacturing Inc 365.36

MN Counties Computer Co-op 1450.00

MN County Attorneys Assn 255.00

MN State Auditor 14159.25

Dennis Moeller 161.42

National District Attys Assn 210.00

Olympic Oil Company 116.99

Pro Kare Landscaping 2766.00

Roche Diagnostic Systems 750.00

Robert Schermann 176.42

Southwest Reporters 182.80

St Michael Veterinary Clinic 293.95

Timetrak Systems 176.46

Voss Lighting 297.67

West Abe Consortium 1200.00

West Publishing Co 208.21

Wright Medical Clinic 208.00

Kathleen Bakeberg 124.60

Buff 'N' Glo Inc 215.20

City Buffalo 4250.00

Computer System Products Inc 281.87

Melanie Courrier 111.04

Cub Foods 347.94

Engineering Repro Systems 166.78

Facility Systems Inc 1164.90

Freestyle Sales Company, Inc 258.35

GE Capital Info Tech Solutions 308.40

Greenview Inc 6994.55

Hewlett Packard Co-Hrdwre Cont 122.00

Marcia Lantto 150.04

Marco Business Products 809.56

Mid-Minnesota Hot MIx Inc 7920.00

MN Counties Ins Trust 103.00

MN Sheriffs Association 250.00

Mobil Oil Corporation 396.51

Mumford Sanitation 133.38

Office Depot 2157.37

Phillips Petroleum Co 173.83

Reentry Services Inc 445.20

Rowekamp Associates Inc 740.00

Society for Human Resource Mgt 160.00

St Cloud Stamp & Sign 100.64

Stratus Computer 7641.00

Total Printing 109.48

Walmart Store 01-1577 105.01

West Photo 153.93

Wright County Highway Dept 1638.85

35 payments less than $100 1,845.26

Final Total $86,594.43

The meeting adjourned at 10:23 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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