Wright County Board Minutes
NOV. 7, 2000
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
The following corrections were made to the minutes of 10-24-00: Page 2, 7th paragraph, 3rd sentence should read, "The estimated cost of the project is $90,000, with the County paying $12,500 and the City paying $12,500." (Russek); Page 3, 3rd paragraph, should read, "Eichelberg and Mattson attended an AMC District V Meeting in Princeton recently." (Mattson). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously. It was noted that discussion which took place at the 10-24-00 meeting relating to the appointment of a data practices official called for the issue to be on today's Agenda. This item was not placed on the Agenda as Brian Asleson, Assistant County Attorney, is still completing research on the issue.
Petitions were accepted to the Agenda as follows: Consent Agenda Item H, "Approve Hire, Adam Backes, Automated Mapping Specialist I, Eff. 11-13-00, Step 3," (Norman); Aud./Treas. Item #6, "County Ditch 12 Update" (Jude); Item For Consid. #8, "Woodland Township Correspondence" (Mattson). Sawatzke moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as amended:
1. Performance Appraisals: S. Rief, Aud./Treas.; C. Huston, L. Miller, J. Wells, Bldg. Maint.; J. Tazelaar, Extension; F. Borell, D. Demarais, Hwy.; K. Eich, Parks; D. Fundingsland, M. Wannebo, Sheriff.
2. Claim, Frank Madden, $1,503.15.
3. Approve & Authorize Signatures, Change Order #2, Annex Building, Fourth Floor Remodeling, $4,678.00.
4. Cancel Board Meeting Of 12-5-00 (AMC Conference).
5. Set Bid Opening, Group Health Insurance, 11-21-00 @ 9:30 A.M.
6. Review & Approval Of Budget Committee Of The Whole Minutes, 2001 Budget Process.
7. O/T Report, Period Ending 10-27-00.
8. Refer Discussion Of Scheduling Meeting Rooms To Building Committee.
1. Claim, E.M. Branstrom Associates, $8,326.16 (Collinwood Park Comfort Station-Fund 34).
C. COURT ADMINISTRATION
1. Acknowledge Hire, Tracy Klatt, Court Attendant, Eff. 11-20-00 (Class B, Step 2).
D. COURT SERVICES
1. Acknowledge Promotion, Josh Erickson, Court Services Agent, Eff. 11-7-00 (Step 1) & Authorize Filling Of Case Aide Position Vacated By Erickson.
1. October Parks Commission Minutes.
F. PLANNING & ZONING
1. Approve Request To Rezone From AG To A/R, Harlan & Julia Schmidt (Silver Creek Twp.).
2. Approve Request To Rezone From AG To A/R, Clarian Rossberg (Clearwater Twp.).
1. Acknowledge Appointment, Roy Darsow, Deputy Sheriff, Eff. 11-13-00 (Grade 3).
2. Acknowledge Appointment, Molly Koscianski, Corrections Officer, Eff. 10-26-00 (Grade 5).
1. Approve Hire, Adam Backes, Automated Mapping Specialist I, Eff. 11-13-00 (Step 3).
Doug Gruber, Auditor/Treasurer, referenced a request from Paul Arnleend for tile blowout repairs on his property in Section 30 and 31 of Stockholm Township, involving Jt. Ditch 15. Gruber referenced previous discussions on Jt. Ditch 15 and indicated that repair to the blowouts where the tile becomes an open ditch should be addressed first. The $50,000 calendar year threshold for repairs was discussed.
Asleson distributed a memorandum with a recommendation to seek estimates for replacing the tile line and for replacing it with an open ditch. Upon receipt of that information, the County could then consult with the joint ditch authority and landowner on how to proceed. Asleson stated it would be a question of repair versus improvement to the ditch.
The $50,000 calendar year threshold pertains to repairs. He felt that changing from tile to an open ditch would be categorized as an improvement and therefore the $50,000 threshold would not apply. After further discussion, it was the consensus of the Board to proceed with obtaining an estimate of repairs and different options available.
Referred from the last meeting, the September Revenue/Expenditure Guidelines were discussed. A question arose at the last meeting why the Capital Improvement Account reflected a negative balance. Gruber stated that the report does not show cash balances, only the activity which takes place for the current year.
The $780,000 revenue turn back last year was placed into Fund 34 but is not reflected in the report. Gruber will present to the Building Committee a summary of Fund 34 balances. Jude moved to approve the Guidelines as presented, seconded by Eichelberg, carried 5-0. On a motion by Jude, second by Russek, all voted to refer Fund 34 to the Building Committee.
Gruber received correspondence from Sheriff Gary Miller requesting revocation of a tobacco license for Monticello Tobacco. An investigation is being completed due to inaccuracies in the application. The business is currently operating. Asleson stated that he would like to provide notice of the intent to revoke the license so that the applicant can be given an opportunity to be heard. At the recommendation of Asleson, Russek moved to authorize the Attorney's Office to proceed with revocation of the license if appropriate and to refer the issue to a future meeting. The motion was seconded by Eichelberg and carried 5-0.
Correspondence was received from Richard Berthiaume, Monticello, requesting repair to County Ditch #33. Gruber stated the repair requested is South of CR #39 (East of Monticello) and appears to relate to the 1997 storm. Eichelberg moved to authorize Sawatzke and Gruber to assess the situation and provide a report back to the Board. The motion was seconded by Jude and carried 5-0. The consensus of the Board was that Brad Thompson, STS, should be consulted as to whether the work could be completed by the STS crew.
At the last meeting, the Board discussed a request from Donald F. Decker to complete work on an outlet of County Ditch #12 North of Varner Lake. The Board directed Jude, Saxton and Gruber to review Jt. Ditch 15 and provide a recommendation. Today, Jude indicated that the County Ditch ends on the North side of CR 138, so the requested repair is not the County's responsibility. The SWCD will assist to make sure the permits needed by the property owner are obtained.
On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.
Asleson presented a draft resolution naming the entire lake basin of both Twin Lake and Lake Sylvia as "Lake Sylvia." The resolution outlines that Statutes preclude the petitioning process for renaming Twin Lake as the name has existed for more than 40 years. Asleson felt that by approaching the Commissioner of the DNR or the Legislature directly there may be more opportunity for the name to be changed. Jude moved to adopt Resolution #00-47 supporting the efforts of area residents to drop the name of Twin Lake and to rename the entire body of water as Lake Sylvia. The motion was seconded by Russek and carried 5-0 on a roll call vote.
A Building Committee meeting was held on 10-25-00. On a motion by Jude, second by Eichelberg, all voted to approve the minutes and recommendations:
Renovation Of Fairground Bleachers. A revised Report of Recommendations for the renovation of the Wright County Fairground Bleachers was submitted by Building Consulting Group, Inc. The 15-row bleachers should be replaced while the Grandstand guard rails and 5-row bleachers need modifications/repairs. The estimated cost is between $30,000 and $40,000. Recommendation: Have Hayes get a quote from Building Consulting Group to draw up specifications for purchase of 15-row bleachers and modifications to guard rails and 5-row bleachers.
Request To Install Vending Units. The County has received a request to install two small vending units at the Government Center. The units are free-standing, approximately 3.5 feet high, and sit on a wooden stand.
They would be responsible for maintenance and any damages. Hayes stated that we currently have a company providing service to the County. We receive a percentage of sales from them. Also, there is a small gum-ball machine by the South entrance door. Apparently, they are a non-profit organization. After discussion is was the consensus of the Committee to allow the placement of the vending units at the Human Services Center on a trial basis. Norman will work with Asleson in drafting an agreement for review and signatures.
A Personnel Committee meeting was held on 10-25-00:
Applications Specialist Position. Swing stated that he now questions how this position will fit in the overall structure of information systems. He has learned that Stearns County has a centralized system rather than hiring individuals for various departments. After discussion it was agreed that Swing will further research what Stearns and other counties are doing to provide this service to departments. Recommendation: Don't fill the Applications Specialist position at this time.
County Recorder Position. Norman stated that Gabrelcik has indicated a desire to try to the Recorder position on an interim basis provided she could get a leave of absence from her current position and be placed on at least Step 3 of the Recorder salary range. He stated that Gabrelcik was invited to attend this morning's meeting but due to mandatory training sessions taking place she had limited staff available.
It was the consensus to the Committee to meet with Gabrelcik on November 8th. In the interim she will continue to be Acting Recorder. If, for some reason, she declines the position it would be the recommendation of the Committee that we advertise for a replacement. In a related matter, it is the recommendation of the Committee that the Attorney's Office research what the County would have to do to make the Recorder an appointed position.
Performance Appraisal, Tom Salkowski, P&Z Administrator. Based on review of five performance appraisals submitted the Committee recommends an overall rating of "Superior".
At today's meeting, Norman stated that Gabrelcik has indicated she is not interested in filling out the term of Recorder. Norman requested authorization to advertise for the opening. Jude requested that the Recorder position announcement reflect that this may become an appointed position in the future. Asleson indicated that the Board may not wish to proceed on making this an appointed position if Legislature approves doing so on a statewide basis. Russek moved to authorize advertising for the Recorder position opening, seconded by Jude, carried 5-0. It was clarified that this position will be advertised statewide.
A Ways & Means Committee meeting was held on 10-25-00. Jude moved to approve the minutes, seconded by Russek, carried 5-0:
Property Adjoining Fairgrounds. Asleson summarized the letter he wrote to the County Board on October 9, 2000. He stated that the Howard Lake Planning Commission was scheduled to hear from Mr. Fisher regarding his proposed project. After discussion it was agreed that Asleson will contact the City Administrator and research what the Planning Commission has done to date. The County should seek approval from Mr. Fisher to use a portion of the property until he decides to develop it, in exchange for maintaining that portion of the property; i.e., grass cutting and weed control.
Ordinance Procedures and Codification. Norman stated that some ordinance amendments have been presented as Consent Agenda items while others have required a public hearing and/or discussion by the County Board. He is requesting that a list of procedures be developed so that all department heads have an understanding of the process. Also, an ordinance master book needs to be codified and maintained. All agreed that the Attorney and Administration departments will work on the details and report back to the Committee when it is ready for review.
Update, Televising Board Meetings. Backes said that she talked with Rory, Charter Communications. He said they should be able to start airing our meetings at any time since they have now trained a person in their Buffalo office. We will have to record on "SP" now rather than "EP." Also, we will have to let them know the exact length of the meeting. It was agreed that we would record the next meeting or two on "SP" and if the tape quality is good, we would then start delivering them to Charter Communications for airing.
On a motion by Eichelberg, second by Russek, all voted to approve the 10-30-00 Public Hearing Minutes of the Proposed Subordinate Sewer District for Lake Charlotte/Lake Martha as presented. Jude said that he did not interpret from the meeting that an option for the SSD was to have the Township administer the project. Sawatzke responded that the County may need to be involved for issues relating to policies and future actions. Jude felt the Township could administer the project if they followed County rules. Any expenses incurred during the project would need to be identified and charged back to the property owners.
On a motion by Jude, second by Sawatzke, roll call voted carried 5-0 to adopt Resolution #00-48, approving final acceptance and final payment ($66,800.00) to Daffinson Asphalt Maintenance for Contract #0003 (F&I Rubberized Crack Seal Material).
Brian Bruns currently serves on the GRRL Board of Trustees and his term expires 12-31-00. Jude stated that Bruns is running for the Annandale School Board and has indicated that if he is elected to that position, he will resign from the GRRL Board of Trustees. Russek moved to table the reappointment for one week, seconded by Jude, carried 5-0.
On a motion by Jude, second by Russek, all voted to schedule a Transportation Committee Of The Whole Meeting on 11-15-00 at 8:30 A.M. The meeting will be held at the Public Works site and the Agenda will include: 1) TH 241 discussion with Mn/DOT and St. Michael representatives; 2) Discuss County's street lighting policy; 3) Discuss options for CSAH 75 bridge in Monticello.
On behalf of Maple Lake Township, Jude requested that the Ramsey Lake Sewer Project to be sent to committee to discuss options. Leland Schut, Maple Lake Township, said the project has been underway for approximately eight years.
A Subordinate Service District (SSD) for Ramsey Lake was formed and the Township has invested a substantial amount of money into the project. The project has been bid two times and not awarded. Residents who want to build or update their sewer system have not been able to proceed.
The City of Maple Lake would not provide funding for the feasibility study, so the Township hired an engineering firm. The feasibility study was completed as well as the engineering process. The engineers indicated that all permits had been obtained from the MPCA, however it was discovered at a later time that soil tests were never taken so the permits were not issued.
The engineers have since abandoned the project. The City has proposed to install a new pumping station at the North end of Lake Ramsey to be tied into their treatment plant. Funding is being researched. The City cannot expend funds unless annexation takes place. After further discussion, Eichelberg moved to have all parties (County, Lake Association, Maple Lake City & their Engineer) meet to discuss options.
The motion includes appointing Jude and Eichelberg as County representatives and to involve the County Attorney's Office. Richard Norman, County Coordinator, inquired if there would be an established date and time for the meeting, as well as who would take minutes of the meeting. The response was that Asleson had taken minutes at the meeting with Lake Charlotte/Lake Martha and could so at this meeting as well. The meeting date and time can be set without Board action. The motion was seconded by Jude and carried 5-0.
Correspondence was received from Buffalo Hospital informing the Board of the Jail Medical Contract rate increase for 2001 in the amount of 6% ($6,691.25/month). This was provided as an informational item.
Mattson referenced correspondence from Woodland Township in support of work performed by Brad Thompson and the STS crew. The letter encourages all townships and cities to work with the STS program.
Norman noted that the Government Center will be closed on 11-10-00 in honor of Veterans Day.
Advantage Emblem Inc 766.17
City Albertville 2237.50
Albion Township 1228.60
American Business Forms 230.04
Ancom Communications Inc 697.13
Ancom Technical Center 995.69
Annandale Rock Products 3143.91
City Annandale 2208.80
AT & T 635.36
AT & T Wireless Service 161.80
B & D Plumbing and Heating 226.00
Benchmark Computer Learning 675.00
Best Inc 11009.66
Boyer Trucks 98130.00
Brown Traffic Products 127.80
Buffalo Bituminous 18060.46
Buffalo Clinic 274.00
City Buffalo 25518.62
Case Credit 358.15
Catco Parts Service 945.09
Cellular 2000 of St. Cloud 404.00
Chamberlain Oil Co 523.01
Cintas Corp No 748 211.68
Clearwater Township 491.80
Climate Air 6079.38
Cokato Township 483.20
Commissioner of Transportatn 13048.30
Computer Training Internationl 1690.00
Corinna Township 1023.00
CPS Technology Solutions 260.50
Crow River Industrial Coatings 260.00
Decorative Designs Inc 175.53
City Delano 5875.00
Franklin Denn 339.00
Randal Desmarais 143.33
Diamond Mowers Inc 568.34
DLR Group 3725.00
Edens Group 130.00
Elmer Eichelberg 169.65
Elvin Safety Supply Inc 183.40
Engineering Repro Systems 460.14
Facility Systems 5771.15
Farm Rite Equipment 3213.68
Wayne Fingalson 108.79
Foremost Sales and Service 123.30
Franklin Township 2328.10
Terry Frazier 121.25
French Lake Township 639.40
Gateway Companies Inc 1795.60
Todd Gau 172.90
GCS Service Inc 222.55
Gould Bros Chev-Olds 177.62
Greenview Inc 8416.40
Thomas Hanson DDS 109.00
Hirshfields Decorating Center 1011.60
Wesley Holland 178.08
Imageware Software Inc 7968.58
IMC Salt Inc 68673.92
JLM Telecommunications 1040.00
Klatt True Value Electric 198.90
KNR Communications Services 8550.00
Kramers Hardware 102.71
Landwehr Construction Inc 46521.50
Michael Laurent 238.55
Little Mountain Feed Inc 103.52
M-R Sign Company Inc 343.76
Maple Lake Township 1409.20
Marco Business Products 3225.69
Marysville Township 1408.90
Richard Mattson 165.41
McDowall Company 723.42
McLeod County Treasurer 1251.36
Patrick Melvin 169.50
Mercury Marine 2131.00
Meridian Aggregates Co Lp 1113.55
Mid-Minnesota Hot Mox Inc 3219.36
Middleville Township 2413.74
Nathan Miller 266.17
Minnesota Copy Systems 433.56
Minnesota Elevator Inc 4924.80
Minnesota Glove Inc 185.83
MN Counties Computer Co-Op 438.69
MN Transportation Alliance 245.00
Mohn Seed Company Inc 3368.94
City Montrose 435.20
Morberg Controls Inc 12227.25
Morris Excavating Inc 1460.00
Mpls. Community College 101.00
Northern States Power Company 362.40
Northstar Repro Products Inc 107.52
Northway Carriers Inc 150.37
Office Depot 2093.08
Olsen Fire Protection 700.00
Omann Brothers Inc 140.99
Onyx Environmental Services 12060.84
Pleasant Hills Saddle Shop Inc 360.00
Precision Prints of Wright Co 198.41
Barbara Pulscher 646.80
M Reinert Drywall Inc 1286.00
Reliance Inmate Systems Inc 478.00
Reliant Energy Minnegasco 3142.66
Restoration Systems Inc 14649.00
Roberg Product Inc 276.90
Roche Diagnostic Systems 535.00
Rockford Township 1431.60
RS Eden 967.60
Scenic Signs 254.89
James Schaffer 2700.00
Silver Creek Township 1957.60
Sokkia Measuring Systems 3212.50
City South Haven 451.60
Southside Township 643.60
Specialty Seeds Inc 1369.90
Strategic Technologies Inc 1000.00
Stratus Computer 7329.00
Survivalink Corporation 323.17
Thomas Mfg. Co. Inc 1436.00
Total Printing 906.85
Traffic Marking Service Inc 46102.53
Uniforms Unlimited 242.85
United Parcel Service 139.53
Verizon Wireless 229.95
Weather Watch Inc 1920.00
Worth Drapery & Blinds 1200.00
Wright County Highway Dept 1609.94
69 payments less than $100 3,009.69
FINAL TOTAL $519,880.32
The meeting adjourned at 10:19 A.M.
ATTEST: Richard Norman, County Coordinator
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