Wright County Board Minutes

NOVEMBER 16, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 11-9-99 as presented, seconded by Eichelberg, carried unanimously.

On a motion by Eichelberg, second by Russek, all voted to approve the Agenda as presented.

The following items were pulled from the Consent Agenda for discussion: Item C1, "Authorize Hire, Percy Ungerecht, Highway Maintenance Person, Eff. 11-17-99 (Step 3)" (Norman) and Item A3, "Claim, Briggs & Morgan, $10,289.15" (Jude). On a motion by Russek, second by Jude, all voted to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: T. Haag, D. Kotila, Hwy.; K. Eich, Parks; C. Curtis, Sheriff.

2. O/T Report, Period Ending 10-29-99.

4. GRRL Registration and Circulation Statistics.

5. Refer To Building Committee Request For Exterior Over-Door Awning, North Entry, HSC Bldg.

B. AUDITOR/TREASURER

1. Scott Builders, Inc. $202.50 (Fund 34-PWB & HSC) - Consulting Services.

D. RECORDER

1. Authorize Hire, Michelle Gardner, Clerk, Eff. 11-22-99 (Step A-3).

E. SHERIFF

1. Accept Resignation, Joyce Thinesen, Corrections Officer, Eff. 11-24-99 & Authorize Replacement.

Jude said he removed Item A3 from the Consent Agenda to vote against it. Russek moved to approve Item A3, "Claim, Briggs & Morgan, $10,289.15" seconded by Mattson, carried 4-1 with Jude casting the nay vote. Norman said Item C1, "Authorize Hire, Percy Ungerecht, Highway Maintenance Person, Eff. 11-17-99 (Step 3)" was removed as Ungerecht accepted a position elsewhere. No action was taken on this item.

Doug Gruber, Auditor Treasurer, presented the claims listing for approval. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

At the last County Board meeting, discussion involved the process for monitoring claims associated with the Heritage Center expansion. Today, Sawatzke said he contacted Betty Dircks (Heritage Center) who will be responsible for approving claims before they are forwarded to the County for payment. Any additional procedures which the Board would like to have implemented would have to be discussed.

A Budget Committee Of The Whole meeting was held on 11-9-99. On a motion by Russek, second by Jude, all voted to approve the minutes and recommendations. Richard Norman, County Coordinator, said that relative to the State Audit Exit Conference for 1998, the County is responding to the audit team as to how the County is implementing or objecting to findings and will be seeking an opinion from the State Department of Human Services. The minutes follow:

State Audit Exit Conference, 1998 Audit. Pietrick stated that once again we will have an unqualified audit. He reviewed the draft audit and made the following comments:

The County has implemented GASB No. 32. This requires that we recognize investments at Fair Value (Market Value).

FS-81. Unreserved, designated fund balances are sufficient to meet needs until property taxes are collected and distributed.

FS-88. Human Services unreserved, undesignated fund balance has decreased significantly from 1997.

He then reviewed the Management and Compliance Section summarizing the findings as follows:

Fixed Assets Records. It is recommended that the County review the current system and revise it to make sure that there is a documentation trail which supports additions/deletions to the fixed assets inventory. GASB No. 34 will become effective soon which will require that a depreciation schedule be developed for fixed assets.

Allowable Costs - Temporary Assistance For Needy Families Program (TANF). The audit staff questioned charging moving expenses to program costs of the Central Minnesota Jobs and Training Services. The County disagrees with State audit staffs interpretation and will obtain a determination of allowable expenditures from the Minnesota Department of Human Services.

Matching, Level of Effort, Earmarking - TANF. The question is whether 15% for administrative expenses is applied against the allocation or actual expenditures. The parties will seek clarification of OMB Circular A-133.

Subrecipient Monitoring - TANF. The audit staff is recommending that the County design internal controls which incorporate reviewing supporting documentation and reconciling claims before payment is authorized. Human Services Department staff response to this finding is that these procedures are in place and are being followed. We will need to make sure that we are documenting that this is being done.

Pietrick concluded his remarks by saying that audits must be completed by August 15th in future years. This will require full cooperation and coordination by all involved.

Year 2000 Budget Revisions. The Committee reviewed the correspondence from Norman which outlines the revisions that need to be made (Attached). Recommendation: Raise the revenue projection for Fees For Service, Recorder Department, to $613,878. Include the Clerk II position in the Auditor/Treasurer Department, $23,378; and raise the Furniture/Equipment line item in the Parks Department to $45,000 from the $4,500 figure erroneously shown in the draft budget. These changes will not increase the local levy needed to support the total budget.

Truth In Local Taxation Public Hearing. The Hearing is scheduled for 7:00 P.M., December 2, 1999, in the Commissioner's Board Room. It is the consensus to use the same format as in previous years. Also, Norman will write to Gerald Kritzeck requesting that the Assessor's office be open during the Hearing.

A Detention Facilities Committee meeting was held on 11-10-99. On a motion by Russek, second by Eichelberg, all voted to approve the minutes as presented:

Discuss Future Jail Needs. Torfin explained that the Wright County Jail is licensed for 93 prisoners. Due to State jail standards our operational capacity is 70% of the number licensed. He then provided the average daily population for the past several years.

Year Avg. Daily Pop.

1992 53.6

1993 67.5

1994 73.3

1995 65.2

1996 66.8

1997 65.9

1998 78.5

The average number of days that a prisoner is incarcerated is 6.5 days. During this time period we have been somewhat offsetting expenditures by housing prisoners from Hennepin County. As we fill our jail facility with our own prisoners this revenue source is decreasing. He stated that we have been unable to house their prisoners since July. Strategic Planning is necessary in order to meet the future needs. Norman suggested that a policy analysis be conducted that studies the costs/benefits of everything from maintaining the status quo to building a new jail facility. The Committee outlined some of the alternatives that could be analyzed. These could include:

Status Quo. This would mean that we would eventually have to pay other jurisdictions to house our prisoners.

Double-Bunking where feasible.

Constructing a Huber Facility.

Discuss Multi-County Facilities with neighboring counties.

Converting the existing Jail to a Juvenile Facility and construct a new jail.

Expand the existing Jail facility.

Develop alternative sentencing programs; i.e., home detention, sentence-to-service. etc.

Torfin suggested that we meet with Bruce Omtvedt, DLR Group. He is willing to meet with the Committee to share some of his ideas and help get us started on the process. The Committee concurred with his suggestion. He will call Omtvedt to see when he might be available to meet with the Committee.

Brian Asleson, Assistant County Attorney, requested the Board establish a date to consider amendments to the Wright County Tobacco Ordinance. Currently tobacco licenses run for one year from date of issuance. The proposed change would be to issues licenses on a calendar year basis to make the process more efficient. License fees are $75.00/year and would not change. Changes to the ordinance would not have an immediate effect on current merchants as they are licensed into the Year 2000. If adopted, the license fees would be prorated for the Year 2000. Jude moved to publish a Notice of Intent that the County Board will consider Amendments to the Wright County Tobacco Ordinance at the 12-14-99 meeting. Motion carried 5-0 on a second by Russek.

Asleson was contacted by Tom Salkowski, Planning & Zoning Administrator, regarding amendments to the Wright County Feedlot Ordinance. Due to proposed restructuring of the Planning & Zoning Office, Salkowski requested a change in the effective date for the County to take over feedlot permitting from the MPCA. Larger feedlots will still be handled by the MPCA. The ordinance currently has an effective date of 1-1-00. The proposed change would move the effective date to 7-1-00 and would also extend the period of registration to that date. A public hearing is required as any changes made will affect the Zoning Ordinance. Russek moved to establish a Public Hearing on 12-14-99 at 9:30 A.M. to consider Amendments to the Wright County Feedlot Ordinance. Motion carried 5-0 on a second by Mattson.

A Ways & Means Committee Of The Whole meeting was held on 11-9-99:

Discuss Prioritizing Projects. Joe Carlson presented a list of proposed projects that the Fair Board would like to have completed over the next several years. The list does not include the bleacher project since it is already being implemented. No action was taken at the Committee meeting.

At today's meeting, consensus of the Board was to direct Brian Asleson, Craig Schulz and Craig Hayes to research whether drawings by an architect are required. On a motion by Jude, second by Eichelberg, all voted to approve the minutes as presented.

Eichelberg moved to schedule a Public Hearing on 12-14-99 at 10:00 A.M. to consider proposed increases in Parks fees. Motion carried 5-0 on a second by Jude.

The Board reviewed documents relating to the request for tax exempt financing for the Central MN Mental Health Center Project. Asleson stated that he had reviewed the documents and they were in order. Wright County will act as the conduit for financing allowing the Central MN Mental Health Center to obtain $300,000 in tax exempt funds. On a motion by Mattson, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #99-62 authorizing the issuance of Revenue Bonds in the amount of $300,000 for the Central MN Mental Health Center.

Bills Approved

Advanced Graphic Systems Inc 237.32

Albion Township 1020.25

American Institutional Supply 113.44

Annandale Advocate 158.75

Association of Minnesota Ctys 575.00

Bob Barker Co 319.06

Betmar Languages Inc 724.86

Buff 'N' Glo Inc 211.50

Buffalo Township 553.00

Bursch Travel 333.00

Clearwater Township 434.65

Computer Training International 3564.71

EPA Audio Visual Inc 232.11

Going Under Dive Center 100.93

Gregorys Foods Inc 155.19

Holiday 1493.49

LaPlant Demo Inc 862.07

Maple Lake Lumber Co 545.66

MCP Carstar Collision Center 613.84

Monticello Times 542.79

National Business Systems Inc 10000.00

Thomas Olson 115.20

Peachtree Checks and Forms 237.70

Anthony Rasmuson 240.87

Jack Russek 174.53

Scott Builders Inc 202.50

State of Minnesota Ltd 105.98

Teply Equipment Inc 1065.00

US West Communications 1995.98

Walmart Store 01-1577 394.21

Wright County Highway 16094.17

Advantage Brands 494.35

Alliant Foodservice 1389.15

Ancom Technical Center 1398.88

Appert Foods 1863.77

B & B Sheetmetal & Roofing 1475.00

Best Disposal Services 404.59

Brinkmans Inc 419.62

Buffalo Hospital 5416.67

Bureau for At-Risk Youths 366.93

Catholic Charities 8275.02

City Clearwater 377.20

Engineering Repro Systems 173.28

G & K Services 1277.92

Greenview Inc 2214.30

H & H Sport Shop 134.00

Ken Jude 243.97

Larson Publications Inc 209.20

Marco Business Products 4266.42

Miller Davis 139.32

Mostca 100.00

Office Depot 723.24

Olympic Oil Company 242.24

Photo I 448.92

City Rockford 1791.25

Ruttger's Bay Lake Lodge 918.54

Sokkia Measuring Systems 211.87

Sysco Minnesota Inc 2875.17

Timetrak Systems 230.77

Carol Vander Kooi 4472.80

Winsted Publishing Inc 483.27

Robert Zrust 1589.67

31 payments less than $100 1249.19

Final Total $89,294.28

The meeting adjourned at 9:28 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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