Wright County Board Minutes

NOV. 21, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 11-14-00 were corrected as follows: Page 2, 3rd paragraph, 9th sentence should read, "Mattson felt the cost to board prisoners in Benton County looked desirable in comparison to what is expended for Jail services." (Mattson). Russek moved to approve the minutes of 11-14-00 as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item F2, "Increased Contract Hours For Sheriff Patrol In Otsego." (Norman); Item For Consid. #6, "Cancel Ways and Means Committee Meeting Scheduled For 11-22-00" (Norman). Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: D. Wines, Bldg. Maint.; C. Davis, S. Riley, C. Schulz, P&Z; C. Engel, Sheriff; Barb Peterson, Court Services.

2. O/T Report, Period Ending 11-10-00.

3. Claim, Frank Madden, $1,542.40.

4. Approve Non-Union Compensation Plan For 2001.

5. Voluntary Leave Without Pay Program Results, 2000.

B. ASSESSOR

1. Approve Hire, Richard C. DeMarais, Property Appraiser, Eff. 11-27-00 (Step 1).

C. COURT ADMINISTRATION

1. Acknowledge Hire, Kate Sterriker, Office Assistant (Records Clerk), Eff. 11-27-00 (Class A, Step 3).

D. HIGHWAY

1. Approve Revised Agreement With City Of Clearwater For Future Construction Improvements On CSAH 7 and CSAH 63.

E. PARKS

1. Approve Donation Of Property Along Crow River From Laura Hardin (Rockford Twp.).

F. SHERIFF

1. Refer To Committee Discussion RE: Utilizing Services Of Buffalo Hospital and Buffalo Clinic During Blood Borne Pathogen Incident.

2. Increased Contract Hours For Sheriff Patrol In Otsego.

Doug Gruber, Auditor/Treasurer, presented the October Revenue/ Expenditure Report for approval. Russek moved to approve the Report as presented, seconded by Sawatzke, carried 5-0.

On a motion by Eichelberg, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.

Sawatzke moved to schedule an MIS Steering Committee Meeting for 11-29-00 at 9:00 A.M., seconded by Jude, carried 5-0.

Richard Norman, County Coordinator, requested that two Personnel Committee Of The Whole meetings be scheduled. Sawatzke moved to schedule a Personnel Committee Of The Whole meeting on 12-12-00 at 10:30 A.M. to discuss the compensation package for elected Department Heads. The motion was seconded by Jude and carried 5-0. (Note: This meeting was rescheduled later in today's meeting).

Jude moved to schedule a Personnel Committee Of The Whole meeting on 11-28-00 at 1:00 P.M. for the purpose of discussing labor strategies and our Comparable Worth Plan. The motion was seconded by Eichelberg and carried 5-0. Russek will be absent for this meeting.

Discussion led to a change order for the Fourth Floor, Annex. Tom Kelly, Attorney, requested approval of an outlet for their resource room to be utilized for a refrigerator. Kelly said when the plans for the Fourth Floor were drawn, it was not taken into consideration that a number of the offices had columns in them. Therefore, Kelly stated several desks will need to be purchased and funded out of the Drug Forfeitures fund.

Mike MacMillan, Court Services Director, requested approval of an additional panic button in the UA Testing Room and two additional manual door openers for reception. The estimated cost for the change order is approximately $550. Jude moved to approve the requests at an estimated cost of $550 to be funded out of the project soft costs, seconded by Russek, carried 5-0.

Norman stated that five job descriptions were evaluated by Hay Consultants. In a memorandum dated 11-21-00 to the County Board, the following were his recommendations:

Position Title, Computer Programmer; Old Points, 1,679; New Points, 1,679 ; Recommendation, No Change.

Position Title, Unknown (Court Services); Old Points, 1,273; Refer to Negotiation Committee.

Position Title, Permit Technician; Old Points, 1,423; Refer to Negotiation Committee.

Position Title, Property Tax Administrator; Old Points, 1,813; New Points, 1,971; Recommendation, 2,021; (See Below).

Position Title, Senior Engineering Tech. Traffic; New Points, 1,963; Old Points, 1,995; Recommendation: (See Below).

The Property Tax Administrator position combines the Deputy Treasurer and Tax Specialist positions. The new job description received significantly higher points than the Deputy Treasurer job description but only 50 points more than the Tax Specialist job description. Based on the new point total, there is justification to place this position in Class "G" on the Non-Union Salary Schedule. This is one class higher than where the Deputy Treasurer and Tax Specialist jobs are listed on the Salary Schedule.

The Senior Engineering Technician, Traffic, job description received 1,995 points. This is slightly higher than the previous point total of 1,963. The new point total puts this job five points below what is considered as the cutoff for Class "G" on the Non-Union Salary Schedule. However, some rationale can be used for reclassifying the position to this level.

Earlier this year the Board approved the recommendation of the Personnel Committee to reclassify the Financial Assistance Supervisor I (2,093) and Senior Engineering Technician, Construction (2,090) to Class "F" from Class "G." This was done in order to place the Senior Engineering Technician, Construction, in the same class as the Senior Engineering Technician, Bridge/Survey (2,102) and the Senior Engineering Technician, Design (2,111). Thus, Norman recommended that the Senior Engineering Technician, Traffic, position be reclassified to Class "G."

Jude moved to accept the recommendations on the Hay job description evaluations, seconded by Russek. Gruber stated that the Property Tax Specialist position has been vacant since July, 1999. It was filled for a short time during this period. Gruber hoped that by combining the Property Tax Specialist and Deputy Treasurer positions, the salary range would increase so that it would attract qualified applicants. The salaries for the two positions not combined costs the County $61,300 to $81,700. The salary range when the positions are combined is $52,100 to $67,100.

Gruber voiced frustration with getting the Truth In Taxation notices out, being unable to provide information to other entities, and producing late Bond reports. He referenced an article recently published in the Delano newspaper reflecting that a TIF request was overlooked by their Department. He said he does not have staff with the expertise to complete the work. When the position was advertised, many of the applicants did not have a tax background. Jude stated that the motion will have to stand, as the points assigned by Hay Consultants must be followed. He suggested potentially hiring at Step 6 to attract qualified individuals.

Norman stated that in these instances, the entire salary range could be looked at in an effort to attract qualified applicants. The request then comes back to the Board to compare the market versus points to pay. Gruber stated the previous employee was overwhelmed with the work load, so he envisioned hiring a Property Tax Administrator and a clerical assistant. He referenced the seven months it has taken to proceed from writing the job description to the status today. Norman suggested proceeding with the application process and if they are not successful in finding a qualified applicant, this issue can be brought back before the Board.

He referenced the tough labor market. Gruber stated that the starting range would need to be near $45,000. The motion and second were amended to allow advertising the maximum salary range for the position using the 2001 Salary Schedule. The motion carried 5-0.

Mattson closed the Bidding Process at 9:30 A.M. for the Health Insurance Proposals. Norman opened and read the proposals. A set was also submitted to Meadowbrook Insurance for their review. Results will be brought to the Labor Management Committee Meeting scheduled for 12-11-00 at 9:30 A.M. The Committee developed the bid package which includes the three plans the County currently offers plus one alternate plan. Jude moved to refer the Proposals to Meadowbrook Insurance for analysis and recommendation, seconded by Eichelberg, carried 5-0.

MN PUBLIC EMPLOYEES INSURANCE PROGRAM (P.E.I.P):

* Preferred One ($10 copay/100% hospital) ­ HMO Single, $373.77; HMO Family, $779.78; POS (Point Of Service) Single $384.98; POS Family $803.17.

* Preferred One ($10 copay/90% hospital) ­ HMO Single, $357.38 ; HMO Family, $745.58; POS Single $368.10; POS Family $767.95.

* Preferred One ($10 copay/80% hospital) ­ HMO Single, $340.98 ; HMO Family, $711.38; POS Single $351.21; POS Family $732.72.

* Preferred One Deductible Plan ­ $250 Deductible, Single, $304.92; $250 Deductible, Family, $636.14; $500 Deductible, Single, $288.52; $500 Deductible, Family, $601.93.

* Health Partners ($10 copay/100% hospital) ­ HMO Single, $359.39; HMO Family, $749.79; POS Single, $370.18; POS Family, $772.28.

* Health Partners ($10 copay/90% hospital) ­ HMO Single, $343.63; HMO Family, $716.90; POS Single, $353.94; POS Family, $738.41.

* Health Partners ($10 copay/80% hospital) ­ HMO Single, $327.87; HMO Family, $684.02; POS Single, $337.70; POS Family, $704.54.

BLUE CROSS/BLUE SHIELD:

* $300/$600 deductible, 80/20 co-insurance and $800/$1600 out of pocket maximum ­ Single, $266.00; Family, $665.00.

* $10 copay/100% hospital ­ Single, $325.50; Family, $814.50.

*$15 copay/80% hospital ­ Single, $317.00; Family, $792.00.

* $15 copay/100% hospital ­ Single, $322.50; Family, $806.50.

MCIT:

*Current Plan ­ Single, $347.31; Family, $774.89.

* Option 1 ­ Single, $313.07; Family, $698.39.

MEDICA:

* $300/$600 deductible, 80/20 co-insurance and $800/$1600 out of pocket maximum ­ Single, $300.97; Family, $627.81.

* $10 copay/100% hospital ­ Single, $359.02; Family, $749.00.

* $15 copay/80% hospital ­ Single, $323.62; Family, $675.05.

HEALTH PARTNERS:

Primary Clinic Choice:

* $15 copay/100% hospital ­ Single, $343.06; Family, $715.72.

* $10 copay/100% hospital ­ Single, $352.93; Family, $736.30.

* $15 copay/80% hospital ­ Single, $318.14; Family, $663.61.

* Deductible Plan with 80% hospital ­ Single, $295.87; Family, $617.16

Health Partners Open Access Choice:

* $10 copay/100% hospital ­ Single, $381.17; Family, $795.21.

* $15 copay/100% hospital ­ Single, $370.51; Family, $772.98.

* $15 copay/80% hospital ­ Single, $343.59; Family, $716.70.

* Deductible with 80% hospital ­ Single, $319.54; Family, $666.54.

The Board addressed the 2001 Solid Waste Debt Service Charge for the Compost Facility. Gruber said that in the Year 2000, the County had 34,318 assessable units and estimates $359,000 excess collected for the debt service. In the Year 2001, the debt service for the Compost Facility is $1,310,920 and an estimated 1,200 new parcels will be added. Gruber recommended applying $100,000 of the $359,000 of surplus collected in past years toward the debt service for 2001 and setting the 2001 solid waste debt service charge at $35.00.

Sawatzke moved to accept the recommendation and to adopt Resolution #00-52 setting the 2001 debt service charge at $35.00 per assessable unit. The motion was seconded by Russek and carried 4-1 on a roll call vote with Jude casting the nay vote. Jude felt the service charge could be lowered even more and that use of the Compost Facility could assist in reducing the debt service.

At the request of Norman, Russek moved to reschedule the Personnel Committee Of The Whole Meeting on 12-12-00. The meeting was originally scheduled for 10:30 A.M. but will now be held at 1:30 P.M. The motion was seconded by Jude and carried unanimously.

On a motion by Russek, second by Jude, all voted to schedule a meeting with the Legislative Delegation on 12-12-00 at 10:30 A.M. The meeting will be held to discuss the Compost Facility, Out-Of-Home Placements, and the upcoming Legislative Session. Laid over from the last meeting, the insurance coverage for the Historical Society buildings was discussed. Pat Melvin, Special Projects Administrator met with John Bower, MCIT, and Betty Dircks, Historical Society, to discuss coverage. The purpose of insuring historical buildings located at the Historical Society would be in a case where the County may want to replicate the buildings in case of destruction.

Dircks indicated she would like to have the buildings insured for this purpose. Consensus of the Board was that the replacement costs need to be determined so that the insurance premium information could be obtained. The Board felt that the value of the buildings was the historical value, which may not necessarily be replicated. Jude moved to lay this issue over for one week, seconded by Eichelberg, carried 5-0.

At the recommendation of Brian Asleson, Assistant County Attorney, Russek moved to cancel the Ways and Means Committee meeting scheduled for 11-22-00. The motion was seconded by Sawatzke and carried 5-0.

Bills Approved

Anoka County Juvenile Center 360.00

Aspen Equipment Company 159.41

AT & T 4414.94

B & D Plumbing and Heating 200.00

Benchmark Compuer Learning 800.00

Best Inc 3456.03

Betmar Languages Inc 796.13

Buffalo Clinic 309.00

Buffalo Drug 853.10

Buffalo Hospital 6312.50

Rod Bunting 587.50

Carver County Treasurer 1450.00

Case Credit 124.89

Catco Parts Service 418.85

Catholic Charities 10268.42

Central McGowan, Inc 116.30

Citizens Communication 116.06

City Clearwater 1452.90

Commissioner of Transportation 262.28

Computer Systems Products 2007.51

Crow River Industrial Coatings 1270.00

Echo Translation Inc 1040.30

Eulls Manufacturing Co Inc 101.18

GISRDC 680.00

Glock, Inc 102.24

Chris Hanson 107.00

Holiday Inn ­ Eau Claire 405.04

Barb Holmquist 100.00

Holt Truck Center 364.28

IMC Salt Inc 17943.74

International Personnel Mngmnt 835.50

Interstate Batteries 220.30

JR's Appliance Disposal Inc 1405.40

Lake Region Coop Oil 25647.82

Laplant Demo Inc 736.00

Lawson Products Inc 464.51

Loberg Plumbing and Heating 184.71

M-R Sign Company Inc 357.43

Craig Madson 143.87

Marco Business Products 2863.36

Marks Standard Parts 2578.82

Martin-Mcallisters Consul 304.50

Masys Corporation 2503.95

Mid-Minnesota Hot MIx Inc 431.97

Motorola Inc 2918.96

Northern Tool and Equipment 174.52

Office Depot 2111.66

On Site Monitoring 6314.00

City Otsego 4667.63

Pats 66 101.18

Phillips Petroleum Company 155.72

Precision Prints of Wright 152.30

Pryor Resources Inc 125.00

Qwest 7707.84

RDO Financial Services Co 120.82

Royal Tire ­ St. Cloud 2057.16

Korb Schweitering 111.64

Servicemaster of St. Cloud 4110.90

Sherburne County Treasurer 134.31

St. Cloud Restaurant Supply 128.60

City St. Michael 2631.40

Star Tribune 221.66

Superior Striping Inc 275.00

Terminal Supply Co 219.70

Tessman Seed Co Inc 727.00

Total Printing 340.81

Traffic Marking Service Inc 1314.87

Trimin Systems Inc 2279.25

Carol Vander Kooi 3626.15

Verizon Wireless 197.37

Wright County Highway Dept 100.01

Wright Hennepin Electric 850.98

Dennis Yerxa 220.40

54 payments less than $100 2,490.82

FINAL TOTAL $141,845.40

The meeting adjourned at 10:12 A.M.

ATTEST: Richard Norman, County Coordinator


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