Wright County Board Minutes

NOV. 28, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke and Jude present. Commissioner Russek was absent.

Changes were made to the minutes of 11-21-00 as follows: Page 2, 3rd paragraph, 1st sentence, should read, "Mattson closed the Bidding Process at 9:30 A.M. for the Health Insurance Proposals" (Mattson); Page 4, 1st paragraph, 4th sentence, should read, "Gruber recommended applying $100,000 of the $359,000 of surplus collected in past years toward the debt service for 2001 and setting the 2001 solid waste debt service charge at $35.00" (Sawatzke). Jude moved to approve the minutes of 11-21-00 as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item D1, "HIGHWAY, Refer to the 12-12-00 Personnel Committee Of The Whole Meeting the Reclassification of the Senior Engineering Technician-Traffic" (Fingalson); Auditor/Treasurer Item #2, "Approve Liquor License for the new owner of the Monti Club, Ronald Kortz" (Gruber); Amend Item For Consideration #5 to "City of Monticello and City of Albertville Law Enforcement Contract Revisions" (Norman). Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.

The Consent Agenda was discussed. Sawatzke removed Items B2, "Claim, $17,956.00, Branstrom & Assoc. (Fund 34 - Collinwood Park) App. #1" and B3, "Claim, $8,735.04, Branstrom & Assoc. (Fund 34 - Collinwood Park) Expenses" for discussion. On a motion by Sawatzke, second by Eichelberg, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: K. Anderson, P. Terveer, Aud./Treas.; K. Gunnerson, Ct. Admin., D. Kotila, Hwy.; R. Fischer, J. Fox, T. Korbel, M. Passig, A. Pribyl, S. Quill, D. Randall, D. Short, C. Strand, Sheriff.

2. Claim, Hay Group, $1,254.40.

B. AUDITOR/TREASURER

1. Claim, $1,775.00, Scott Builders (Fund 34 - Courthouse Imp.) Consulting.

4. Claim, $3,842.70, Buetow & Assoc. (Fund 34 - Courthouse Imp.) Services/Expenses.

C. SHERIFF

1. Refer Discussion of Contract With Humane Society to Ways & Means Committee.

2. Refer Discussion of Implementing a Fee for Issuance of Permits to Carry a Handgun to the Budget Committee.

D. HIGHWAY

1. Refer to the 12-12-00 Personnel Committee Of The Whole Meeting the Reclassification of the Senior Engineering Technician-Traffic.

Items B2, "Claim, $17,956.00, Branstrom & Assoc. (Fund 34 - Collinwood Park) App. #1" and B3, "Claim, $8,735.04, Branstrom & Assoc. (Fund 34 - Collinwood Park) Expenses" were removed by Sawatzke for clarification on whether Item B2 should be payable to Scott Builders. Upon confirmation that Item B2 should be payable to Scott Builders, Sawatzke moved to approve Items B2 and B3. The motion was seconded by Eichelberg and carried 4-0.

Dennis Moeller, Wright County Extension Educator, received the National 4-H Extension Agents' Distinguished Service Award at the National 4-H Conference in Denver, Colorado.

LouAnn Jopp, Extension, stated that Moeller was one of two in Minnesota and one of seventy-four nationally to receive the award. Moeller felt that the success of the 4-H program is due to the community effort, volunteers, staff and the financial support of the County. The Extension Agency 24-hour consumers' hotline is now available in Spanish. Anyone interested should contact the Extension Agency.

As requested by Doug Gruber, Auditor/Treasurer, Jude moved to approve the Liquor License for Ronald Kortz, Monti Club, effective 12-4-00. The motion was seconded by Sawatzke and carried 4-0.

The claims listing was presented for approval. Earlier in today's meeting, the claim for $17,956.00 to Branstrom & Assoc. was corrected to be made payable to Scott Builders. Gruber requested approval of the claims noting the correction. On a motion by Eichelberg, second by Sawatzke, all voted to approve the claims as listed in the abstract as corrected, subject to audit.

Sheriff Gary Miller stated that through a partnership with the Buffalo Police Department, they have been selected to receive a Safe & Sober Campaign Traffic Safety Award in the amount of $2000 from the MN Department of Public Safety. The mini grant can be used for equipment purchases, traffic safety equipment or overtime hours associated with traffic safety.

Sheriff Miller suggested utilizing the funds for purchase of a second radar display trailer at an approximate cost of $9,000. Funding would be through the mini grant, with the remainder to be divided equally by the Wright County Sheriff's Department and the Buffalo Police Department.

Wright County will be the fiscal agent for the grant. Sheriff Miller envisioned both entities sharing equally in the repair and maintenance of the equipment. Eichelberg moved to adopt Resolution #00-53 authorizing acceptance of the Traffic Safety Award. The motion was seconded by Jude and carried 4-0 on a roll call vote.

The Law Enforcement Contract revisions were discussed. Sheriff Miller distributed information relating to requests for additional coverage from Albertville (8 hours), Monticello (4 hours in January; additional 4 hours on July 1), and Otsego (2 hours). The revisions would result in 5,840 additional hours or $233,600 additional revenue. At the request of Sheriff Miller, Sawatzke moved to refer this issue to the Personnel Committee, seconded by Jude.

Richard Norman, County Coordinator, did not recommend changing the budget for 2001 but rather to fund the expense from Budget 820, Personal Services, and recognize that the budget may be exceeded. The motion carried 4-0.

Brian Asleson, Assistant County Attorney, brought forth discussion on the appointment of a Data Practices Compliance Official. This issue had been laid over since 10-24-00 to allow time for research.

The County must appoint one or more data practices compliance officials by 12-1-00. Asleson said a conflict of interest may result if the Attorney's Office would serve in this capacity. His recommendation was to have each of the responsible authorities that Wright County currently has serve as a compliance official for their own area.

This would include elected officials within the County, Dick Norman and Don Mleziva who would be both the responsible authority and data practices compliance official for matters under their jurisdiction. Jude moved to adopt Resolution #00-54 designating the Data Practices Compliance Officials as recommended by Asleson, seconded by Eichelberg. The motion and second include appointing the "compliance official or their designee." The motion carried 4-0 on a roll call vote.

At 9:30 A.M., Mattson closed the bidding process for the Victor Township Bridge, SAP #86-599-22. State Aid funding is being used for the project. The bids were opened by Wayne Fingalson, Highway Engineer, and laid over until 10:20 A.M. today for recommendation. The Engineer's estimate was $80,000.

Acknowledgment Of

Name of Bidder, DC Enterprises, Inc.; Bond, Yes; Addendum #1, Yes; Total Bid, $92,055.00.

Name of Bidder, Landwehr Construction; Bond, Yes; Addendum #1, Yes; Total Bid, $59,811.00.

Name of Bidder, Mathiowetz Construction; Bond, Yes; Addendum #1, Yes; Total Bid, $58,187.00.

Name of Bidder, Midwest Contracting, LLC; Bond, Yes; Addendum #1, Yes; Total Bid, $61,579.00.

The next issue discussed was the CSAH 75 Project in the City of Monticello. Fingalson requested approval of a State Aid Variance Resolution which must be submitted to Mn/DOT by 12-1-00 in order to be scheduled at the Design Variance Meeting on 12-20-00.

Mattson thought the issue should be laid over to a Transportation Committee Of The Whole meeting, due to Russek being absent today and because it is a major project and budget item.

Mattson referenced the continuing delay of the CSAH 6 project. Jude moved to refer this issue to the Transportation Committee Of The Whole for discussion, seconded by Eichelberg. Fingalson said the overlay of CSAH 75 is identified in the Five-Year Plan. Due to a delay in the overlay project on CSAH 30, this project was moved from 2002 to 2001.

At the Monticello City Council Meeting on 11-27-00, the Council approved of the concept of asking for a variance for the State. Sawatzke stated that the CSAH 75 Committee has been meeting for two years. The primary reason to request the variance is to reduce the cost as the road needs protected turn lanes. This will come at a greater expense due to moving curb and gutter. If the variance is obtained, Sawatzke felt it would come at a cost savings. The cost of the project for the County is projected at $1,950,000. Fingalson stated there is $700,000 earmarked in his budget for this project.

The State Aid account has realized $600,000 in savings from other projects which could also be utilized. He referenced the high traffic volumes on CSAH 75.

Fingalson requested that Ron Bray, WSB & Associates, be allowed to provide an overview of the project. Based on his information, the Board could then decide whether or not to approve sending the variance request to the State. If the resolution was adopted, it could be sent to the State and a presentation could be made at the meeting scheduled for 12-20-00.

The State's next meeting will be in March or April of 2001. Delaying the project until that time would eliminate the project from being completed in 2001. Sawatzke said that approval of the project is not what is being sought today from the County Board, but rather adoption of the resolution so that the variance request can be considered.

Bray indicated that at the City Council meeting on 11-27-00, there was substantial concern on what to approve. He said there was not project approval but approval to pursue a planning phase. The resolution would allow the engineering staff to proceed with reviewal of different standards.

The motion carried 3-1 with Sawatzke casting the nay vote. After further discussion, it was decided that there was not an urgency in referring this to the Transportation Of The Whole Committee as the project will not move ahead in 2001.

Sawatzke moved to approve the draft resolution asking for a variance with the understanding that the County Board may withdraw their request prior to the 12-20-00 Mn/DOT meeting if they deem it is not appropriate at the Transportation Committee Of The Whole meeting. The motion failed for lack of a second. Fingalson will refer this issue, as well as approval of the revised Five-Year Plan, to a Transportation Committee Of The Whole meeting in 2001.

A Transportation Committee Of The Whole meeting was held on 11-15-00. The following correction was made to the minutes: Page 8, 5th paragraph, 2nd sentence, should read "TH 241 would become a part of St. Michael's Municipal State Aid Street system until such time that both City and County officials agree that it would be in the best interest to turn jurisdiction of TH 241 over to the County due to the reasons cited earlier." A summary of the issues and recommendations follow:

TH 241 Discussion with Mn/DOT and St. Michael Representatives: Discussion centered around the future of TH 241. Mn/DOT proposes a $3 million improvement in 2003 and for either the City or County take over the jurisdiction of TH 241. The consensus of the Transportation Committee Members of the Whole was to recommend that the City of St. Michael and Wright County work with Mn/DOT to put together a Turnback Agreement which would turn back the jurisdiction of TH 241 to the City of St. Michael for future design and construction purposes.

TH 241 would become a part of St. Michael's Municipal State Aid Street system until such time that both City and County officials agree that it would be in the best interest to turn jurisdiction of TH 241 over to the County due to the reasons cited earlier. State Aid standards and statewide access management guidelines will be required as the design and construction phases proceed.

Regardless of who continues to maintain the road, County, City or State, Mn/DOT will pay for the maintenance until construction has been completed in 7-8 years. All aspects of the design, construction and maintenance of TH 241 shall be addressed in the Turnback Agreement. Mn/DOT will be responsible to assemble the Agreement with input from the City and County. Kelvin Howieson recommended another meeting between the three agencies to iron out options and details before the final Agreement is completed.

At today's meeting, Jude moved to adopt this recommendation, including the correction made to the recommendation, seconded by Eichelberg, carried 4-0.

Discuss County's Street Lighting Policy: After discussion on possible locations for street lighting and some possible changes to the policy, the consensus and recommendation of the Transportation Committee Of The Whole was to have Highway Dept. staff put together a draft revision of the County's Street Lighting Policy and send it to the two (2) current members of the Transportation Committee for review. It could then be reviewed and acted on by the County Board at a later meeting.

Discuss Options for CSAH 75 Bridge in Monticello: Meetings have been held with officials from Excel Energy and Burlington Northern Railroad regarding possible options for the bridge including the construction of an at-grade crossing which could eliminate the bridge. The at-grade option was ruled out by both the power company and railroad.

The Railroad and power companies agree that the infrequent use of the tracks doesn't seem to warrant expenditure for a new bridge, but they are quick to point out other concerns including the deregulation that may be coming in 4-5 years. The Railroad is also very adamant about not going from a separated crossing to an at-grade crossing.

The consensus of the Transportation Committee Of The Whole was to: 1) Have Highway staff establish the best alignment to use; 2) Review crash history in the vicinity of the bridge; 3) Proceed with the process to procure bridge bonding money or other alternate funding sources such as funds from Excel Energy; 4) Hire a bridge consultant to complete plans for the alignment option agreed upon.

At today's meeting, Jude voiced frustration with not being able to have an at-grade crossing when there are only several trains per year at a very minimal speed. He felt that the intersection could be patrolled the few times it is used and that funds expended for a bridge could instead be used on road systems. Eichelberg moved to approve the Transportation Committee Of The Whole Minutes as corrected, seconded by Jude, carried 4-0.

Referred from earlier in today's meeting, the bids for the Victor Township Bridge, SAP #86-599-22, were discussed. Fingalson said there was an error on the bid from Midwest Contracting LLC. The corrected total bid was $61,579.00. At the recommendation of Fingalson, Jude moved to award the bid to Mathiowetz Construction at a total bid of $58,187.00. The motion was seconded by Eichelberg and carried 4-0.

Fingalson provided an update on the status of CSAH 18/CSAH 37 Project. Fingalson stated that CSAH 37 was paved but approximately one mile of CSAH 18 will have a gravel surface for the winter. He anticipated removing the detour signs this week. The 4-way stop signs will remain through the winter months.

A Building Committee meeting was held on 11-22-00:

Fund 34. Gruber and Hiivala presented an analysis of the Capital Projects Fund. As of today, the Fund has a balance of $682,262.92, exclusive of encumbrances. The bond funds were expended as of December, 1999. The Committee discussed the need to include encumbrances in the analysis. Hiivala will update and report Fund 34 balances using this method.

Scheduling Meeting Rooms. Norman and Backes pointed out the difficulty in meeting the demand for conference rooms. Backes has turned down many requests because rooms are not available. After discussion and a tour of the fourth floor the Committee recommends the following: Make use of C117 in the evenings and have Court Services and the Attorney departments schedule the 4th Floor Conference Room first before requesting other meeting rooms.

Also, other departments can schedule meetings on the 4th Floor when the conference room is not being used by Court Services or Attorneys.

Renovation Of Fairground Bleachers. Building Consultants Group gave Hayes a quote of $5,600 for the design phase and $700 for the bidding phase of the project. Recommendation: Approve the proposal from Building Consultants Group. Fund out of the Site Improvement line item.

Engineering Services, Recaulking Project. Building Consultants Group gave Hayes a quote for design phase, bid phase, and project management. The design phase is $3,600, the bid phase is $550, and project management is $3,650. Recommendation: Approve the proposal for the design phase and bid phase. Fund out of the Site Improvement line item.

Government Center Digital Control System. Hayes received a quote of $4,780 from Morberg Controls, Inc. to control makeup air and exhaust serving the fourth floor and for the cooling towers, circulating pumps and convertor control for existing heat pump loops. Recommendation: Approve quote. Fund out of the Capital Improvement account.

At today's meeting, Sawatzke questioned the necessity of hiring an architect for the renovation of the fairground bleachers when the Building Inspector can indicate what must be done. Asleson responded that building officials sign off relating to code requirements, but an architect must certify load capacity and design. Gruber distributed an updated summary of the Capital Projects Fund.

The report does not include the recently approved change order for the 4th Floor in the amount of $4,678 which would reduce the unreserved cash balance to $115,187.13. Norman noted that approval of the minutes today will include expending an additional $4,780 from this fund for the digital control system.

Norman spoke with the County Attorney and Court Services Director who are in support of other departments utilizing the 4th Floor Conference Room when it is not in use. Jude moved to accept the report and recommendations, seconded by Eichelberg, carried 3-1 with Sawatzke casting the nay vote. Sawatzke said he did not support expending $6000 for the renovation of the Fairground bleachers when the Building Inspector already provided a report.

A Detention Facility Committee meeting was held on 11-22-00. On a motion by Jude, second by Eichelberg, all voted to approve the report and recommendation with funding from Site Improvements:

Jail Intercom System. Torfin reported that he received a proposal from DLR Group/R&N Systems Design to provide security control consulting services. Their proposal cost $13,800. He also received a proposal from Phillips, Swager Associates. Their proposal for professional services would cost $10,000 plus reimbursable expenses not to exceed $15,000.

A third option was received from Technical Solutions. Their proposal would cost $6,075. Recommendation: Accept the proposal of Technical Solutions upon review of references/credentials that Torfin will obtain from the company.

On a motion by Sawatzke, second by Eichelberg, roll call voted carried 4-0 to adopt Resolution #00-55 approving a Charitable Gambling License, Monticello Youth Program (Monticello Twp.).

Insurance coverage for the buildings at the Historical Society was discussed. Pat Melvin, Special Projects Administrator, distributed an outline of coverage costs. As the costs were minimal, Sawatzke moved to accept the quotes for the insurance coverage and to authorize coverage for the buildings not currently listed on the County's schedule, provided those costs are comparable to the others quoted. The motion was seconded by Eichelberg and carried 4-0.

Norman was contacted by George Rindelaub, Stearns County Administrator, regarding a Quad County Meeting which will be held on 12-18-00 at 10:00 A.M., Sherburne County Board Room. The primary items of discussion are the employment and training counsels, as well as any other issues the Commissioners may want to add. Sawatzke moved to authorize attendance by the Commissioners and appropriate staff, seconded by Jude, carried 4-0.

The meeting adjourned at 10:42 A.M. The Board will not meet on 12-5-00 due to their attendance at the AMC Conference in Rochester.

Bills Approved

Brian Abrahamson 197.28

Advantage Water Conditioning 3160.00

Albertville Body Shop Inc 564.67

American Institutional Supply 157.67

Ancom Technical Center 163.20

Annandale Rock Products 236.97

APEC Corporation 358.33

AT & T 753.12

B & D Plumbing and Heating 102.00

Beaudry Propane Inc 1944.00

Best Inc 3501.74

Branstrom Associates Architect 8735.04

Brock White Co LLC 511.20

Buetow and Associates Inc 3842.70

Buff 'N' Glo Inc 153.00

Rod Bunting 600.00

Christian Recovery Services 350.00

Cintas Corp No 748 158.76

Crow River Industrial Coatings 555.00

Decorative Designs Inc 175.53

DJ's Municipal Supply Co 150.83

Election Systems & Software In 1707.42

Fyles Excavating & Honey Wag 9100.00

W Grainger Inc 2322.82

Hegle Door Co 2248.01

House of Lo 243.98

Interstate Batteries 148.94

Johnston Fargo Culvert Inc 744.00

Laplant Demo Onc 527.00

Michael Laurent 122.64

Loberg Electric 191.60

M-R Sign Company Inc 503.31

Marco Business Products 1326.40

Masys Corporation 680.00

McLeod County Treasurer 821.70

The Metro Group Inc 3459.12

MHSC-Advanced Driving Facility 784.00

MN Dept of Health 263.75

Morries Buffalo Ford Mercury 178.75

Norstan 140.13

Office Depot 968.58

Olsen Chain & Cable Co Inc 359.18

Omann Brothers Inc 447.86

Pagenet 200.05

Dave Peterson Monticello Ford 835.19

Pipeline Supply Inc 201.35

Precision Prints of Wright County 190.21

Professional Portable X-Ray Inc 100.00

Red Line Medical Supply Inc 125.15

Reds Auto Electric 149.89

Reflection Irrigation 150.00

Reliant Energy Minnegasco 977.55

Jack Russek 138.13

Pat Sawatzke 915.04

Scott Builders Inc 19731.00

Shoplifters Alternatives 994.64

Speedwell Targets 793.25

Star Tribune 660.00

State of MN 139.57

State of MN Intertech Group 381.33

Sara Stemm 124.70

Total Printing 647.89

Tri-Co Tree Movers 1650.00

Warning Lites 188.90

Woodland Township 364.36

Wright Hennepin Electric 2162.40

XCel Energy 542.79

Zack's Inc 852.00

32 payments less than $100 1,339.74

FINAL TOTAL $88,215.36

ATTEST: Richard Norman, County Coordinator


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