Wright County Board Minutes

DECEMBER 8, 1998

The Wright County Board met in regular session at 9:00 A.M. with Rose, Mattson, Jude, and Sawatzke present. Russek was absent.

The following corrections were made to page 1, 7th paragraph, of the 11-24-98 minutes as requested by the County Assessor: 1st sentence, insert "Agricultural" before "split class properties"; 3rd sentence should read, "As a result, properties which may previously have been classified as Ag split class and had a tax payment due date of November 15th may now have a tax payment due date of October 15th"; 6th sentence should read, "Groshens stated there are about 160 properties which were effected by this change in due date, not all are facing late penalties"; 7th sentence should read, "Jude moved to forgive the penalty for this year's payable taxes and to return the penalty to those who have paid them, and to send notice to all property owners who had a change in tax due date." Motion to approve the minutes as corrected was made by Sawatzke, seconded by Mattson, carried 4-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #3, "Collar Counties Meeting, 12-10-98" (Jude). Mattson moved to approve the Agenda as amended, seconded by Jude, carried 4-0.

The Consent Agenda was reviewed. Jude questioned whether Consent Agenda Item C6 and Aud./Treas. Item 3 were one in the same. Darla Groshens, Auditor/Treasurer, stated that Item C6 is the claim to pay for the indirect cost audit this year, whereas Item 3 of her regular Agenda items relates to the contract for the upcoming year. On a motion by Jude, second by Sawatzke, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: S. Rief, K. Horsch, Aud.; D. Wines, Bldg. Maint.; J. Baker, Sheriff.

2. Schedule Employee Recognition Ceremony for 2-2-99 at 10:00 A.M.

B. ATTORNEY

1. Approve Bond For Tom Kelly, Wright County Attorney.

C. AUDITOR/TREASURER

1. Approve Tobacco Licenses: Pump n Munch (Monticello City); VFW Post 1901 (Montrose); Casey's General Store #1881 (Montrose).

2. Approve Claim, MN Supply Co., $6,366.08 (HS Bldg.), Fund 34 Cap. Acct.

3. Approve Claim, Braun Intertec, $1,050.75 (Pub. Wks. Bldg.), Fund 34.

4. Acknowledge Resignation, Margaret Webb, Eff. 12-8-98 and Authorize Replacement.

5. Approve Transfer From Fund 34 Capital Account to General Revenue Acct. 6605 Site Improvements, $325,000.

6. Approve Claim, AMC, $10,200, for Fiscal year 1997 Cost Allocation Plan.

D. COURT SERVICES

1. Approve Hire, Margaret Webb, Part-Time Senior Clerk, Eff. 12-9-98.

E. PARKS

1. Grant Final Approval of Rule and Regulation Changes for Campgrounds.

F. SHERIFF

1. Acknowledge Hire, Risa Beckius, Half-Time Cook, Eff. 12-9-98.

2. Acknowledge Hire, Betty McAllister, Half-Time Cook, Eff. 12-9-98.

3. Acknowledge Hire, Pat Bailey, Half-Time Cook, Eff. 1-1-99.

4. Authorize Salary of Deputy David Northington at Grade 4, Eff. 10-15-98 (Starting Date).

Correspondence was received from the Great River Regional Library (GRRL) relating to the terms of Bernard Burke and Clint Herbst which are due to expire on 12-31-98. Board of Trustee members are permitted to serve two consecutive terms, so Burke and Herbst are not eligible for reappointment. Wright County has a total of four appointments to the GRRL Board of Trustees. The two other members are Pat Sawatzke and Brian Bruns. Sawatzke noted that his second term will expire in one year and he will not be eligible for reappointment. Burke and Herbst were recognized for their outstanding service in this regard. After discussion, the Board decided to forward this issue to the 1-5-99 County Board meeting.

Groshens requested that a Communications Committee be scheduled. Agenda items will include: Wright County Console Expansion, Tower Lease Agreement with Wright Hennepin, Suggested Address Changes-Silver Creek Twp., Phone Service Maintenance Contract, and Addendum to the 911 Agreement with Frontier Telephone Services. Jude moved to schedule a Communications Committee Meeting for 12-16-98 at 9:00 A.M. Motion carried 4-0 on a second by Mattson.

On a motion by Sawatzke, second by Jude, all voted to schedule a Budget Committee Of The Whole meeting on 12-29-98 at 10:30 A.M. or immediately following the County Board Meeting. The purpose of the meeting will be to review the 1997 State Auditors Report.

Jude moved to authorized signatures on the Two-Year Contract with MN Counties Research Foundation for the County Cost Allocation Plan, seconded by Sawatzke, carried 4-0. Groshens stated the cost will be $10,600 compared to $10,200 this year.The Board reviewed a draft resolution and an amended and restated Deferred Compensation Plan submitted by the County Attorney. The changes have been approved by the Deferred Compensation Committee and are either recommended or required by the IRS. The changes which affect the Plan are: 1) It permits distribution to a current employee, if requested, when the total amounts in a Plan are less than $5,000 (one time); 2) COLA adjustments which may increase the $7,500 limitation on contributions; and 3) Creation of a trust. Mattson moved to adopt Resolution #98-63 and to approve the changes, seconded by Sawatzke, carried 4-0 on a roll call vote.

On a motion by Jude, seconded by Mattson, all voted to approve a plat, "CEDAR CREEK," as submitted by Robert I. Gruys, Jr. and Katherine L. Gruys, husband & wife, fee owners, James W. Swanson, single, fee owner, and Security State Bank of Maple Lake, a Minnesota Corporation, mortgagee of the following property described in part as: That part of the SW1/4 of the SE1/4 of Section 34, Township 121, Range 27, that lies northerly of the Minneapolis-St. Paul-Sault St. Marie Railroad; with all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee has been paid; there are no new roads involved; and the title opinion prepared by Timothy Young, Attorney at Law, has been reviewed by Assistant County Attorney Thomas Zins, who also reviewed the Declaration of Protective Covenants for Cedar Creek, and finds the plat to be ready for filing and recording.

The claims listing was reviewed. Groshens corrected a claim on Page 14 from "Maple Lake Messenger" to "Maple Lake Lumber." Mattson referenced a claim on Page 11, Leader Printing, $1,255.50, for the Drug Task Force Newsletter and inquired whether this should be funded from the Sheriff/Corrections budget as the listing reflects. Sheriff Hozempa responded that this was correct and that the newsletter is ultimately funded by drug seizure funds. Mattson questioned a claim on page 17, Wayne Fingalson, $6.00, for reimbursement of parking fee while attending an AMC Conference. Mattson stated that parking was free at this conference. Upon checking, Groshens said that the parking fee was for attendance at the Alliance Conference in Minneapolis on 11-18-98 and the report would be changed to reflect this. On a motion by Mattson, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Of The Whole meeting was held on 11-24-98. At today's meeting, Rose clarified that Scott Builders has been hired by the County as Owners Representative and are not the builders or contractors for the project. Jude said Scott Builders do not have authority over the contractor, but instead report to the County Board. If safety violations do occur, the Board has authorized Scott Builders to enforce safety requirements. Scott Builders was commended for the excellent job they have done representing the County. Jude moved to approve the minutes as presented, seconded by Sawatzke, carried 4-0. A summary of the minutes follows:

Project Update: All requests for garage parking spots at the Government Center will be forwarded to the Building Committee for review. The 1999 budget did not include a request for additional furniture or equipment for the HSC Training Room. Don Mleziva, Human Services Director, thought this had been included in the MIS budget request. Consensus was that the Training Room needs to be furnished, for Mleziva to obtain a cost estimate, and to review the 1998 budget for availability of funds. The Architect provided an update on the HSC punch list, lien waivers and operating manuals. It was requested that the Architect ensure that all items on the punch list are accurate, check on moving up the HSC door installation, and that final payment not be approved until all paperwork is completed and received. The Architect was also directed to check on whether the air intake is located too close to the roof. The Contractor will be contacting the Architect with a completion date for Public Works. There was consensus to approve ventilation of the Parks Shop at a cost not to exceed $6,426 with Scott to obtain and review a breakdown of costs. Engel requested Scott inform him as to whether costs were in line. The consensus was to fix the hot water flue to pass inspection. There was consensus to approve $2,196 for the Mezzanine louver in order to avoid water damage. There was consensus for the interior door to be removed and the opening patched at a cost of $1,511. Following discussion on the necessity of patching the East area of the shop wall, it was approved at a cost of $3,465. Scott stated the appearance looked bad and that the quoted cost was a good price. Consensus was to approve a fan to exhaust the blueprint machine in the Surveyor's Office. There was agreement that some type of drain system for the boiler is needed. The mechanical and electrical inspections are to be completed before the ceiling is started. A meeting will be held between Buskey, Norman and Fingalson to discuss maintenance responsibilities at Public Works.

Voice/Data Update: Continues to proceed on schedule.

Other: Roof delays have been incurred due to delays in receiving metal, incomplete shop drawings, and whether roofing would be done by the contractor or subbed out.

Capt. Gary Torfin, Corrections, provided an informational update on the jail medical services. The Preferred Correctional Team contract expires the end of December, 1998. Torfin has been in contact with Big Lake Hospital and Allina with regard to providing medical services. Torfin informed Big Lake Hospital last week that he was going to be addressing this issue at today's meeting. However, he did not hear back from them with reference to changes on their proposal. Allina (Buffalo Hospital) has a proposal of $65,000 for nursing services, physician services and backup coverage. The County would be responsible for off-site medical and pharmaceutical costs. Torfin explained that the contract language is still being developed and that it appears it would be close to the end of December before anything was received. He envisioned having the County Attorney's Office review it for form and content prior to presenting it to the County Board for approval. Mattson moved to schedule a Ways & Means Committee meeting on 12-23-98 at 9:00 A.M. for the purpose of meeting with the County Attorney to review the contract language. Motion carried 4-0 on a second by Jude.

Jude stated that a Collar Counties Meeting will be held on 12-10-98 at 2:00 P.M. for the purpose of discussing the 800 Megahertz Radio Communications for Public Safety. He has a conflict and inquired whether the Board would like to send an alternate. Consensus was that the minutes of the meeting will be provided and that the Board will not send an alternate.

At 9:30 A.M., the 1999 Budget and Certified Levy subsequent hearing was held. Richard Norman, County Coordinator, said the County is required by Department of Revenue Rules and Procedures to conduct a subsequent hearing following the Truth In Local Taxation Hearing held on 12-3-98. On a motion by Mattson, second by Sawatzke, roll call vote carried 4-0 to adopt Resolution #98-64 setting the 1999 Budget & Certified Taxable Levy:

BE IT RESOLVED that the Wright County Board of Commissioners hereby establishes the 1999 budgets as follows:

General Revenue $20,556,671

Road and Bridge $11,755,372

Human Services $15,217,700

GRRL $ 1,020,453

Debt Service $ 1,651,914

Lake Pulaski LID $ 36,000

TOTAL BUDGET $50,238,110

BE IT FURTHER RESOLVED that the Wright County Board of Commissioners hereby establishes the 1999 Certified Taxable Levy as follows:

General Revenue $10,986,308

Road and Bridge $ 2,305,079

Human Services $ 4,844,200

GRRL $ 1,020,453

Debt Service $ 1,651,914

Lake Pulaski LID $ 36,000

TOTAL $20,843,954

Less: Homestead & Agricultural Credit Aid $ 2,266,080

NET TAXABLE LEVY $18,577,874

Bills Approved

Airtouch Cellular Bellevue 1351.82

Albinson, Inc. 483.59

Apec Corporation 445.03

AT&T 1527.80

Bob Barker Co 145.05

Best Disposal Services 399.94

Braun Intertec 1050.75

Buffalo Hospital 148.00

City Buffalo 4116.75

Catholic Charities 4927.00

Chamberlain Oil Co 1280.58

Clearwater Township 337.75

Cokato Township 388.15

Computer Training International 1259.50

CPS Technology Solutions 514.60

Election Systems & Software In.7414.82

Energy Sales Inc 302.07

Wayne Fingalson 195.86

GE Capital Info Tech Solutions 2071.43

W Grainger Inc 131.40

City Hanover 739.75

Information Technology Div 113.68

Int'l Conference of Bldg Offcl 195.00

Ken Jude 228.39

Leader Printing 2511.00

M-R Sign Company Inc 811.34

Maple Lake Township 608.50

Marco Business Products 201.40

Matco Tools 373.78

Middleville Township 908.00

Minnesota Supply Co 6366.08

MN Police & Peace Ofcrs Assn 200.00

City Montrose 385.45

Margaret Munson 127.10

Office Depot 1186.98

City Otsego 933.85

Peformance Office Papers 860.07

The Raptor Center 175.00

Russell's Lock & Key 109.25

Silver Creek Township 1332.50

Southside Township 855.13

City St. Michael 4018.75

Survivalink Corporation 292.00

Total Printing 1427.11

University of Minnesota 7576.26

Waco Scaffolding 840.50

Western Surety Co 170.00

City Albertville 1363.25

Albion Township 936.50

Assn of MInnesota Counties 10200.00

Automatic Garage Door Co. 182.63

Beckius Truck Repair Inc 833.01

Betmar Languages Inc. 159.00

Buffalo Books 198.36

Buffalo Junction Towing 225.56

Catco Parts Service 205.95

Cellular 2000 of St. Cloud 370.91

Chatham Township 688.25

City Clearwater 608.25

City Cokato 2143.90

Corinna Township 782.80

City Delano 2933.00

Emergitek Inc 1699.13

Facility Systems Inc 2372.43

French Lake Township 416.65

Janet Gholson 478.95

Granite Electronics 607.40

Idexx Laboratories Inc 740.26

Institute for Forensic Psychol 325.00

Interstate Battery System 899.23

Kurtti Construction Inc 655.00

Kimberly LeClaire 477.90

Maple Lake Lumber Co 2155.70

City Maple Lake 677.50

Marysville Township 679.30

Richard Mattson 129.27

Minnegasco 252.59

Minnesota Supreme Court 414.00

Monticello Township 1038.25

Mumford Sanitation 140.04

Northern States Power Co 130.84

Olsen Chain & Cable Co Inc 234.00

Pagenet 478.57

Preferred Correctional Medical 7000.00

Jack Russek 155.93

Servicemaster of ST Cloud Inc 4700.00

City South Haven 405.00

Sprint 148.52

State Supply Co 448.23

Thomas Mfg Co Inc 1274.00

United Parcel Service 171.83

Vaughn Display & Flag 119.87

City Waverly 370.30

Wright County Highway Dept. 1726.39

46 payments less than $100 2,130.19

The meeting adjourned at 9:32 A.M.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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