Wright County Board Minutes

DECEMBER 9, 1997

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 11-25-97 as presented was made by Rose, seconded by Jude, carried unanimously.

The Consent Agenda was reviewed. Rose pulled Item A4, "Accept Resignation From Solid Waste Task Force, Gary Mattson"; Jude pulled Item A6, "Acknowledge Reappointment Of Norman To MCIT Board Of Directors By MN Association Of County Administrators." Groshens requested that Item B2 be added, "Accept Resignation, Nancy Elam, Eff. 12-19-97 & Authorize Replacement." On a motion by Sawatzke, second by Russek, all voted to approve the Consent Agenda with the removal of ltem A4 and A6 and the addition of B2 as follows:

A. ADMINISTRATION

- Performance Appraisals: Karla Lanie, Court Admin.; Richard Baker, Jean Carlson, David Hubbard, Scott Okronglis, Cynthia Smithson, Sher./Corr.

- O/T Report, Period Ending 11-14-97.

- O/T Report, Period Ending 11-28-97.

- Claim, Buetow & Associates, $10,231.84.

B. AUDlTOR/TREASURER

- Approve Deputy Auditor Gloria Gooler's Bond & Claim, $50.00.

- Accept Resignation, Nancy Elam, Eff. 12-19-97 & Authorize Replacement

C. HIGHWAY

- Approve Partial Payment #1 ($160,161.50) to Bauerly Bros. For SAP 86-600-04 (Lake lda Access Road in Silver Creek Twp.)

- Approve Partial Payment #2 ($93,606.37) to Midwest Contracting for Contract 9710 (CSAH 19 Culvert Project) .

- Approve Partial Payment #6 ($24,484.99) to Glenwood Bridge, lnc. for Contract 9709.

On a motion by Rose, second by Sawatzke, all voted to acknowledge ltem A4, "Accept Resignation From Solid Waste Task Force, Gary Mattson." Rose expressed thanks for Mattson's years of service and work with the Compost Facility. Jude requested clarification from Norman on ltem A6, "Acknowledge Reappointment Of Norman To MCIT Board Of Directors By MN Association Of County Administrators." Norman stated that the bylaws recently changed for County Administrator terms on the MCIT Board of Directors, changing from one year to two year appointments. All other appointments and elected positions on the Board of Directors are for two or four year terms. Norman explained that he is serving his third year and was unanimously recommended for reappointment by the County Administrators. He said the group felt that, as on many boards, the learning curve is long and stability is desired. Jude said that although he did not have a problem with Norman's reappointment, he felt that after five years it was time for some other County to share in the time element required of the position. Norman responded that he had not heard of any problems resulting from his serving in this position, and felt honored and privileged that the County Administrators recommended him for reappointment. Jude felt that he may not vote in favor of Norman's reappointment in two years. Sawatzke said his only concern was that when attending MCIT Board Meetings, Norman is not available at the Government Center. Russek and Mattson both felt that Norman's serving was of benefit to the County. Russek moved to approve Item A6, seconded by Rose. Sawatzke offered a friendly amendment to the motion which would require that Norman bring forth this issue prior to the AMC Conference two years from now. Russek and Rose accepted the friendly amendment. Norman explained the process of reappointment. The County Administrators make the appointment to MCIT Board of Directors at the Annual Business Meeting at the AMC Conference. Norman said he could notify the County Board in advance that he would be seeking reelection, but results would not be known until the AMC Conference. Mattson said that the Association of County Administrators respect Norman and his knowledge, and felt having Norman serve brings important information to the County. Motion carried 4-1 with Mattson casting the nay vote due to the friendly amendment.

Petitions were accepted to the Agenda as follows: Auditor/Treasurer ltem #7, "Approve Hire, Michelle Solvie, Clerk, Step 3, Eff. 1-5-97." Russek moved to approve the Agenda as amended, seconded by Jude carried unanimously.

Darla Groshens, Auditor/Treasurer, said two quotes were received for removal of six beaver dams (2 dams in County Ditch 30, I dam in Joint County 15, and 3 dams in County Ditch 31). J.L. Schmitz and Sons submitted a quote for a total of $2925.00 (Dam Removal $2575 plus Equipment Mobilization $350). Fyles Excavating submitted a quote of $735 per dam. Groshens said J.L. Schmitz submitted a cost of $395.00 to remove the culvert on County Ditch 31 on the Vernon Yager property. Rose moved to accept the quotes from J. L. Schmitz and Sons for removal of the beaver dams. Groshens was directed to contact J. L. Schmitz and Sons to see if the $395.00 covers disposal of the culvert. If not, Groshens will notify Yager that it will be his responsibility to do so. Motion carried 5-0 on a second by Sawatzke.

On a motion by Jude, second by Russek, all voted to approve payment of the AMC Claim for $10,200 (96 Cost Allocation .

Groshens asked that the County Board set a Public Hearing date for Jt. Co. Ditch 15, as requested by the Attorney General's Office. The State will be covering costs of the hearing. On a motion by Russek, second by Rose, all voted to set the Public Hearing for 2-10-98 at 9:30 A.M.

Sawatzke moved to set 12-23-97 as the last day to submit claims to the Auditor's Office for payment in 1997. Motion carried 5-0 on a second by Jude.

Rose moved to set a Bid Letting Date of 12-23-97 for the 1998 Official County Newspaper. Bids must be received by 9:00 A.M. and will be opened at 9:10 A.M. Motion carried unanimously on a second by Russek.

On a motion by Jude, second by Russek, all voted to appoint Michelle Solvie as Clerk in the Auditor's Office, replacing Linda Schmatz, effective 1-5-97, Step 3.

The claims listing was reviewed. At the request of Bill Swing, Groshens pulled the claim on page 4 to COMP USA for $59.17. Mattson questioned the claim on page 8, R & O Elevator, $4,811.98, for annual elevator maintenance and asked whether this included parts. Response was that it did. Mattson will check further with the Highway Engineer on a claim on page 28 to Royal Tire in St. Cloud for tire rotate/alignment service. Sawatzke questioned a claim on page 32, Bankers Advertising Co. for stress balloons. Groshens said this was an expenditure out of Employee Enhancement. Jude moved to approve the claims as listed in the abstract subject to audit, seconded by Russek, carried unanimously.

A MIS Steering Committee Meeting was held on 11-26-97:

Parcel Coverage: Nelson demonstrated the use of a GlS parcel coverage. Using the recently completed Woodland township coverage, parcel lines were displayed, tax information was retrieved from selected parcels, and parcels within a given distance from a lake were determined by the system.

The membership and function of the GIS Committee, a subcommittee of the MIS Committee, was discussed. lt was concluded that the GIS Committee be a working committee involving persons involved in GIS projects. Priorities for future direction of GIS projects would be determined by the MIS Committee. Discussion followed regarding the turnover of mapping technicians in the Surveyor's Department, a problem which continues to hinder progress on the parcel coverage. The hiring of new technicians is underway. The County Board has requested that outsourcing be considered if the problem continues.

The issue will be discussed again at a future meeting.

County Web Site: Swing distributed a project description for the development of a County web site that would include the services of two persons - a content developer and web site designer (description attached). Quotes are being solicited. This is a 1998 budgeted item, MIS Department. The consensus was to proceed.

Sheriff Project Update: The imaging system for the Jail is being installed. Mobile digital terminals (MDT) also continue to be configured and tested. It is anticipated that the final 20% payment, which under contract is not to be paid until final acceptance of the entire project, cannot be paid before year end. It was recommended that a warrant be generated in 1997 but held until final acceptance which is expected before 2/1/98.

Voice/data - new construction: Swing reviewed planning issues relating to voice/data for the new Human Services Center. The City of Buffalo's fiber project was also reviewed. DellComm, a vendor under the State of Minnesota's contract, is consulting on the project, the fee being paid for out of the MIS Department's budget.

AS400 Response: The response on the AS400 has been unacceptably slow. The new property tax system and the Human Services SSlS projects have recently contributed to this problem. The consensus was that the current AS400 model F45 is inadequate to provide the necessary processing power that will be needed through 1998. It was agreed that Swing provide the County Board with cost figures along with estimates that could be contributed from his 1997 MlS budget towards the new AS400.

Netscape requests: The following requests for Internet browsers were recommended for approval: Tom Kelly - Attorney; Don Hozempa - Sheriff, Drug Task Force - Sheriff, Rosemary Prudhomme - Public Health, Michelle Sandquist - Attorney.

At today's meeting, Swing distributed a supplement to the minutes outlining possible funding sources for the purchase of a new AS400 computer system. Discussion followed on reasons for the request for a new system, potential funding options, and upgrades which have been made to the AS400 system. Rose moved to accept the MIS Committee report with the recommendation that a check is cut for the final payment on the Sheriff's project, with funding out of the 1997 budget. Swing is to proceed with the AS400 project so Groshens and Norman can work on funding options. The motion also includes approval of the Netscape requests. Motion carried 5-0 on a second by Jude.

Wayne Fingalson, Highway Engineer, requested that the Board set a Transportation Committee meeting to discuss the following issues: 80th Street estimates from Southside Township; ATP project submittals; 5 Year Plan; Discuss Proposals from the City of Cokato re: Maintenance Shop Locations; Review Options for CSAH 35 in Buffalo relating to TH 55 improvements; Proposed Development along 118, Cedar Creek Development; Discuss Petition from St. Michael Catholic Church. On a motion by Russek, second by Jude, all voted to set a Transportation Committee Of The Whole meeting for 12-19-97 at 9:00 A.M. to be held in the Commissioner's Conference Room.

Fingalson said that due to the County Board decision not to improve the entire Public Works Building, proposals were obtained to retrofit the lighting system in areas of the building which will not be affected by the proposed improvements. The ballasts for existing lamps are approaching 25 years old (average life expectancy), and proposals received include disposal of the ballasts containing PCBs. The loan would be at 8% interest, with zero down over a 5-year period. Fingalson said electric usage funds will be redirected to pay for the retrofit, with estimated payback within 3 years. Jude moved to approve the request, authorizing the Public Works Director to handle the financing and contracting out of the Highway Department Budget, seconded by Russek. The motion was amended to include authorizing the County Board Chair to sign the contract. Motion carried 5-0.

On a motion by Sawatzke, second by Rose, roll call vote was unanimous to adopt Resolution #97-67 authorizing final payment ($55,000.00) to ASTECH Corp. for Contract No. 9703 and approving the Resolution of Final Acceptance.

Tom Zins, Assistant County Attorney, prepared a draft letter to the MPCA requesting that the time line for submitting written comment on the Superior Landfill Environmental Impact Statement (FIS) be extended in order to fully participate in the proceedings. Superior Landfill will hold an informational meeting on the ElS Draft on 12-11-97. Under the rules, this automatically projects out the comment period 10 days. Wright County currently has a general moratorium in place affecting conditional uses in the agricultural zone. The purpose of the moratorium is to provide time to the County to assess its options, engage in studies, and consider alternatives to the present ordinance. Landfills are specifically covered in the moratorium language. The letter requests that the comment period be extended until such time as the proposed changes to the Wright County Agriculture Zone, as they affect landfills, are finalized. Sawatzke moved to accept the request and to authorize signature by the Board Chair on the letter, seconded by Russek, carried 5-0.

A Building Committee meeting was held on 11-26-97: Modification, Courtroom No. 2. The Judges and Court Administration staff reviewed the proposed changes to Courtroom 2 and have recommended some changes (attached). Recommendation: Approve modification. Hayes will continue to quote the work and bring costs back to the Building Committee. Hayes has received quotes for recarpeting Courtroom 2. Firms were asked to quote replacing carpeting in the entire Courtroom and just in the spectator area and aisle. The quotes are as follows:

Option A Option B

Kjellberg's $3,870.00 $3,140.00

Monticello Carpets $4,117.38 $3,475.60

These quotes do not include base or the removal/reinstallation of benches if the entire Courtroom is recarpeted. Hayes will contact bidders to see how much extra they would charge for the benches. Hayes reported that an acoustics expert toured Courtroom 2 and recommends putting acoustic panels on the upper back wall to try to deaden the sound. The estimated cost is $1,500 installed. Recommendation: Approve recommendation and charge to Site Improvements line item. Hayes reported that Hall Company has looked at the Courtroom doors but hasn't reported back yet with any potential problems to the noise issue.

Parking Lot Signs. Bill Cordell provided a layout for placement of the signs. Hayes will coordinate ordering the signs and contacting the City prior to their installation.

Snow Removal, Pamida Building. Recommendation: Hayes will quote the work on an hourly basis. At today's meeting, Jude requested that the $1500 for the sound system be approved. Additional quotes are being obtained on the carpeting. On a motion by Russek, second by Rose, all voted to approve tile minutes and to approve only the request for the $1500 for the acoustic work in Courtroom 2.

A Ways & Means Committee meeting was held on 11-26-97: Agricultural Inspector Contract. Paul McAlpine, Agricultural Inspector, was not in attendance. The current contract for services runs to April 1, 1998. The Committee feels this would be a good time to review and evaluate the contract. McAlpine will be contacted to attend the next Committee meeting on December 10th. At today's meeting, Russek moved to approve the minutes, seconded by Jude, carried unanimously.

At the last County Board meeting, the Board approved a Grant Application for Emergency Funds from the Department Of Public Safety in the amount of $2,350 for the Victim/Witness Program. This request was submitted by the County Attorney's Office. Since that time, it was learned that a resolution must be adopted supporting this action. On a motion by Rose, second by Russek, roll call vote was 5-0 to adopt Resolution #97-68 in support of the Grant Application.

Correspondence was received from Ken Behringer, GRRL, regarding appointments to the GRRL Board of Trustees. Current members include Pat Sawatzke, Clint Herbst and Bernard Burke. Seats on the Board of Trustees are distributed based upon budget shares. With the implementation of the 1998 Budget, Wright County was awarded a fourth seat on the Board. The Service Agreement stipulates that this appointment can be anyone residing within the County other than a County Commissioner. Rose moved to bring forth interested candidates for appointment at the 12-23-97 Wright County Board meeting, seconded by Jude, carried unanimously.

Rose referenced an article published in the 11-25-97 issue of the St. Cloud Times, "Level playing field for area's garbage haulers." The article reports on contracts which are requiring trash to be brought to NSP's burner resulting in no subsidies to haulers and less rubbish to landfills. Rose said the plan that Stearns County used to implement this is available at no cost. This was presented as informational.

The Budget Committee Of The Whole minutes of August 11, August 12, August 15, August 19, August 25 August 26 and September 2 were reviewed. These minutes covered the 1998 Budget process. Sawatzke made the following changes: Aug. 15, Item lA- Parks, 2nd para., from "Additional Costs" to "Additional Cuts"; Aug. 15, Item F-Surveyor, last para., change from "The budget is recommended at $264,429" to "The budget is recommended at $249,373" - Aug. 19, ltem B-Extension, para. 1, from "...reduce Overtime by $100" to "...reduce Overtime by $300"; Aug. 19, Item C-Assessor, para. 1, from "...consensus to reduce Overtime, $1000; Meals, $200..." to "...consensus to reduce Overtime, $1000; Meals $50..."- Aug. 26, Item B-Economic Development Partnership, 2nd para., from "After discussion the Committee recommends approving the allocation as presented" to "After discussion the Committee had no recommendation"; Aug. 26, Item C- Court Services, 3rd para., from "Telephone, $600" to "Telephone $650"; and from "Meals, $150" to "Meals, $250"; Aug. 26, Item E - Non-Departmental, last para., last sentence should read "The allocation for the Economic Development Partnership will be $25,000."; Sept. 2, Item B-Sheriff/Corrections, 3rd para., 1st sentence should read "It was agreed to cut Memberships & Dues by $800, Conferences & Meetings by $1500, and Staff Training by $3000." Sawatzke said that the Budget Worksheets 2 are correct, but the minutes were not. Jude moved to approve the minutes as amended, seconded by Rose, carried unanimously.

Norman said that as a result of the spring flooding, Otsego Park received major flood damage. FEMA did not reimburse the County for the damage, so a claim was submitted to MCIT. At that time, the Board voted to have the expense for repair paid out of the Parks Budget recognizing that this budget would reflect this overage. Meadowbrook Insurance subsequently denied the claim. The Parks Administrator then made a presentation to the MCIT Board on why the claim should be paid. The MCIT Board voted to pay the claim less the $1000 deductible. A check for $7,850 has been received and will be credited against Budget 820, Insurance Line Item. Norman said it should be recognized that the Parks Department budget reflects this expenditure. Rose moved to acknowledge receipt of the $7,850 reimbursement for Otsego Park from MClT, seconded by Jude, carried 5-0.

As submitted by the Civil Defense Office, Jude moved to adopt Resolution 97-69 required to accept FEMA monies for the July 1, 1997 storm. Rose seconded the motion. Discussion followed on whether these funds would be receipted in 1998 or 1997. Sawatzke suggested that the funds should possibly be viewed as revenue in the 1998 budget. He said a lot of the work relating to the storm was performed during regular budgeted hours. The consensus of the remainder of the Board was that it was unknown when the money would be receipted. Overtime hours incurred by several departments was also discussed. Motion carried 5-0 on a roll call vote.

Mattson said in regard to discussion on Consent Agenda Item A6, he wanted the minutes to reflect that he voted against the friendly amendment which stipulates that Norman is to approach the Board with his intent on running for reappointment to the MCIT Board of Directors.

Bills Approved

ABC Auto Glass 600.28

Advanced Graphic Systems Inc 116.14

Airtouch Cellular 450.92

AMI Imaging Systems Inc 2584.13

Astech 55000.00

AT&T Wireless Services 240.28

Bachman Printing 214.07

Bankers Advertising Co 357.52

Bauerly Brothers Inc 160161.50

Bowman Distribution 567.87

Buffalo Clinic 325.50

Buffalo Glass & Lock 221.64

Buttweilers Do All 120600.00

Cellular 2000 of St. Cloud 301.30

Central Lock & Safe 199.00

Comp USA Inc 1123.11

Computer Training Internationl 330.40

Karen Determan 111.43

John Dziuk 1115.10

Bridget Falbo 350.47

Wayne Fingalson 141.76

Force America Inc 209.23

Freestyle Sales Company, Inc 541.45

GE Capital Info Tech Solutions 2220.53

Glenwood Bridge Inc 24484.99

Greenview inc 2371.20

Head Lites Corporation 228.50

Hillyard Floor Care Supply 1225.91

Ideal Radiator Repair 206.61

Institute For Forensic Psychol 325.00

International Personnel Mngmnt 355.00

J Craft Inc 1848.06

J Johnson Sales & Services 117.71

K-III Directory Corp 115.00

Kenneth Kremer 130.55

Lakedale Telephone Company 125.36

Lawson Products Inc 613.08

Loffler Business Systems Inc 244.53

Marks Standard Parts 2371.55

Meridian Aggregates Midwest 184.34

Mid-America Business Systems 331.28

Cindy Miessen 137.82

Minnesota Supreme Court 414.00

MN Assn of Cty Probation Ofcrs 255.00

MN Sheriffs Association 148.95

Dennis Moeller 164.32

Nat'l Soc of Professnl Engrs 213.00

Northern States Power Company 321.88

Denise Olson 242.73

Adtec Detention Systems Inc 120.16

Air Compressors Plus Inc 4380.19

American Institutional Supply 789.24

Earl Andersen Inc 1494.20

AT&T 963.04

Automatic Garage Door Co 242.90

Joe Backes 208.63

Bob Barker Co 416.88

Best Disposal Services 231.64

Darnell Brethorst 108.81

Buffalo Collision Repair Inc 510.83

City Buffalo 16262.53

Catco Parts Service 1404.93

Central Glass 405.55

Central McGowan, Inc 207.43

Computer Parts & Services Icn 207.68

CT Farm & Country 131.28

DJ's Municipal Supply Inc 269.45

Emergitek Corporation 3388.94

Federated Propane 238.82

Fire Alarm Service Company 543.71

Freeborn County Human Srvcs 350.00

Gateway 2000 3221.63

Janet Gholson 286.75

W Grainger Inc 268.35

Annette Habisch 121.80

Dr Henk 115.00

Hudson Map Company 260.93

Imation 295.00

Int'l Conference of Bldg Offcl 195.00

IUOE Local 49 Training Program 105.00

Chris Jahnke 252.96

Ken Jude 260.02

Klatt True Value Electric 109.65

Lake Region Coop Oil 14802.93

Larson Publications Inc 188.62

M Litfin & Sons Inc 186.38

Marco Business Products 2593.72

McDowall Company 5375.00

Metro Commercial Service 204.20

Midwest Contracting 93606.37

Minnegasco 339.69

MN Asphalt Pavement Assn 1000.00

MN Assn of CVSO 120.00

MN State Auditor 1780.48

Margaret Munson 158.41

National Bushing & Parts 642.31

Office Depot 1449.61

Paging Network of MN Inc 389.11

Dave Peterson Monticello Ford 703.42

Precision Prints of Wright Co 155.49

RDO Equipment Co 2432.32

Rob's Custom Upholstery 190.00

Korb Schweitering 683.60

Simplex Time Recorder Co 143.78

Sprint 278.43

State of MN Intertech Group 550.22

Stratus Computer Inc 1770.00

Survivalink Corporation 5200.00

Nancy Tallman 144.15

Thermo Dyne Inc 6845.14

Total Printing 910.21

Transcor America Inc 474.19

Uniforms Unlimited, Inc 738.80

Unitog Rental System 176.07

Carol Vander Kooi 3455.64

Harry Walsh 100.00

Western Gas Utilities 304.40

Wright County Highway Dept. 1893.18

Wright Hennepin Electric 2171.44

Xerox Corporation 538.89

Robert Zrust 1238.67

Photo I 555.66

R & O Elevator Service 4811.98

Reentry Services Inc 229.95

Royal Tire-St Cloud 2971.28

Sears 100.37

Smith & Wesson 408.00

Standard Truck & Auto 2288.47

Sterling Solutions Inc 700.00

Dorothy Stuhr 381.37

Swanston Equipment Corp 6000.00

Tennant 369.56

Tools Unlimited 2423.10

Traffic Marking Service Inc 7934.88

Trueman Welters, Inc 442.61

United Parcel Service 124.77

University of Minnesota 24414.31

Walmart Store 01-1577 284.18

Warning Lites 479.66

Wilcox Paper Company 336.69

Wright County Journal PRess 220.94

Wright Lumber & Millwork Inc 232.48

Zack's Inc 2845.79

2nd Wind 315.70

83 payments less than $100 4,063.71

Final Total $640,499.31

The meeting adjourned at 10:25 A.M.

Dick Mattson, Chairperson

ATTEST: Richard W. Norman , County Coordinator


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