Wright County Board Minutes

DEC. 12, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 11-28-00 were discussed. Russek stated that he would not be voting on the minutes as he was not present at that meeting. Jude moved to approve the minutes as presented, seconded by Eichelberg, carried 4-0 with Russek abstaining.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A4, "Approve Charitable Gambling Application, Buffalo Knights Of Columbus (Silver Springs Golf Course, 2-3-01)" (Norman). Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried unanimously.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: B. Petersen, Admin.; J. Moe, Ct. Admin.; L. Anderson, N. Carlson, D. Glunz, T. Haag, Hwy.; D. Anderson, Recorder; D. Anselment, J. Bean, M. Even, D. Lange, J. Mackereth, M. Pacelli, K. Perkins, C. Poirier, T. Sandin, P. Thinesen, Sheriff.

2. O/T Report, Period Ending 11-24-00.

3. Sentencing To Service Quarterly Report (July-September, 2000).

4. Approve Charitable Gambling Application, Buffalo Knights Of Columbus (Silver Springs Golf Course, 2-3-01).

B. ATTORNEY

1. Accept Resignation, Tami Bangasser, Legal Secretary, Eff. 1-2-01 & Authorize Replacement.

C. AUDITOR/TREASURER

1. Claim, $127,478.79, Rochon Corp. (Fund 34 Courthouse Improvement), Remodeling.

D. EXTENSION

1. Appoint Jim Barthel To Second Term On County Extension Committee (District 2) For Term Of 1/1/01 - 12/31/03.

E. HIGHWAY

1. Accept Resignation (Retirement) Of Francis (Jack) Borell, Highway Maintenance Person, Eff. 12-29-00 and Authorize Replacement.

F. MIS

1. Refer To Building Committee - Phase II Data/Voice Wiring Recommendations.

2. Refer To Personnel Committee - Application Specialist Position (Deferred from 10-25-00 Personnel Committee).

G. PLANNING & ZONING

1. Approve Request To Rezone From AG & S-2 To R-1 & S-2, Eric Canfield (Corinna Twp.).

H. SHERIFF

1. Acknowledge Appointment, Peter Walker, Deputy Sheriff, Eff. 12-18-00 (Grade 3).

2. Acknowledge Appointment, Steven Quern, Deputy Sheriff, Eff. 12-18-00 (Grade 5).

3. Acknowledge Appointment, Rebecca Howell, Deputy Sheriff, Eff. 12-18-00 (Grade 3).

4. Accept Resignation, Kevin Christenson, Deputy Sheriff, Eff. 11-13-00 and Authorize Replacement.

Gerald Kritzeck, Assessor, introduced Richard (Rick) DeMarais. He was hired on 11-27-00 as a Property Appraiser and will perform assessments for the City of Hanover and mobile homes. DeMarais was welcomed.

Doug Gruber, Auditor/Treasurer, received correspondence from the City of Delano relating to the Delano Crossings Tax Abatement Project. The letter states that the City expects the request to be denied but that the intent must be provided in writing by 12-19-00. Gruber said that several years ago, the County Board went on record indicating they did not feel this was the proper thing for counties to participate in. Sawatzke moved to deny the request, seconded by Russek, carried 5-0.

Gruber said that all claims which will be paid out of the 2000 budget must be submitted to the Auditor's Office by 12:00 P.M. on 12-19-00. These claims will be presented for County Board approval at their 12-26-00 meeting. This was provided as an informational item.

Sawatzke moved to accept bids for the Official County Newspaper until 9:00 A.M. on 12-26-00 at which time they will be presented to the County Board. Notices will be sent to all local newspapers. The motion was seconded by Russek and carried 5-0.

Gruber received correspondence from John Meyer, Development Advisor-City of Maple Lake, requesting waiver of the 30-day comment period for Maple Lake TIF District 5-1 and for response prior to 12-19-00. Jude moved to approve the request, seconded by Eichelberg, carried unanimously.

The claims listing was presented for approval. Gruber referenced a correction on Page 2, Enterprise Dispatch and Monticello Times for the Truth In Local Taxation legal ads. The claims were incorrectly coded for payment from the Administration budget and will be paid from the Auditor/Treasurer budget. On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Brian Asleson, Assistant County Attorney, said that the State Legislature last year passed special legislation which allows Wright County to transfer County Ditches #9 and #21 to the Cities of St. Michael and Albertville. As a procedural requirement, the governing body of each affected local governmental unit must approve of the special legislation and file a resolution detailing said approval with the Secretary of State, prior to the Legislature going back into session. Both cities have adopted similar resolutions.

Mattson questioned whether this action will protect landowners downstream. Asleson responded that these ditches drain a fairly large area. Ditch #9 runs into Ditch #21, which runs into Regal Creek. The DNR has responsibility for Regal Creek. Asleson felt the City of St. Michael will probably address this issue with the City of Albertville. Eichelberg said as part of the last meeting of the Water Management Task Force, discussion included groundwater and sewer water. Their recommendation was that the SWCD contact cities, particularly St. Michael and Albertville, in an effort to work together to observe statutes and guidelines. Jude moved to adopt Resolution #00-56 approving of special legislation on County Ditches #9 and #21, seconded by Eichelberg, carried 5-0 on a roll call vote.

A Labor Management Loss Control Committee meeting was held on 11-28-00.

Update on Goals for year 2000/Discuss Long Term Goals. One of the year 2000 goals was to develop a month by month training schedule that would outline the mandated training which the County should be providing to various employees. At the last meeting of this Committee several training topics were identified as goals for 2000.

Sexual Harassment training was among this list of goals and has been completed. CPR/First Aid training was also identified as a need. This training is required by OSHA for any employee that might work in a location where he/she is unable to receive medical attention within four minutes. Although the need for Highway employees to receive this training initiated this discussion, it was determined that perhaps other Departments may have employees that likewise would fall into this category.

More research will be done to learn what other Counties are doing with regards to CPR/First Aid and to get the specific wording of the OSHA regulation requiring certain employees to be provided this training.

There was some discussion on the necessity of having a full time safety director for the County in the future. There was no request in the 2001 budget for this additional position, but a closer look will be taken in planning for this position possibly in the year 2002 budget.

Addressed briefly was the dilemma of providing Highway and Parks employees with cut resistant foot wear as required by OSHA. Boots are estimated to cost about $300.00 per employee, paid for by employer, and would be in addition to the steel toe boots. There was some question as to whether or not this would apply to County government employees as rumor has been heard that the legislature may make changes to this requirement.

Report On the Wright County Foot Protection Policy Survey. Patrick Melvin distributed the results of the Foot Protection Policy Survey. This survey involved surveying nine counties and inquiring about topics such as the amount employees are reimbursed, the type of footwear required and whether or not the reimbursement policy applied to seasonal/temporary employees.

Looking at Counties with similar footwear and reimbursement policies, Goodhue, Hennepin, McLeod and Washington Counties, the average reimbursement was $103.75. The amount Wright County employees are reimbursed for steel toe boots has not been increased since its conception in 1997 and it was therefore the consensus of the group to recommend that the Board increase the reimbursement for foot protection to $100.00.

Clarification was needed as to what amount an employee would be reimbursed if his/her boots were ruined in the line of duty. This sort of incident happened earlier whereby an employee spent significantly more then the amount the County reimburses and within several months had an incident that saved his toe, but ruined the steel toe. This individual was once again confronted with having to buy new boots and pay out of pocket costs above the $80.00 to have comfortable boots and comply with the steel toe requirement.

The committee, although sympathetic towards this individual, recognized that the reimbursement policy was and has been $80 and individuals are aware of that when they purchase more expensive footwear. There was discussion about making reviewing the current Foot Protection Policy at a future Loss Control Management meeting.

Other Concerns. None.

At today's meeting, Eichelberg moved to approve the minutes as presented, to include an increase in the Foot Protection reimbursement to $100.00 effective 1-1-01. The motion was seconded by Jude and carried 5-0.

A MIS Steering Committee meeting was held on 11-29-00. At today's meeting, Jude moved to approve the minutes, seconded by Eichelberg, carried 5-0.

GIS Committee Report (Minutes): E911 Master Street Addressing Guide (MSAG) Project. Swing explained that the manual methods being used to maintain the Master Street Addressing Guide (MSAG)for E911 dispatching are deficient and in need of change. He proposed that the existing Autocad, emergency service zone(ESZ) map, be converted to an ArcView coverage and that processes be established to use this coverage for effective, ongoing maintenance of the ESZs and MSAG.

He proposed that up to $3,000 be committed from the GIS account to work with consultant, Linda Tomeselli, on this project. He also proposed that up to $3,000 be committed from the GIS account for work by consultant, Terese Rowekamp, to create a "linear route" feature on the County's road centerline that would allow for the graphic portrayal of road condition data, sign inventory data, and other Highway data sets. Motion by Salkowski, seconded by Gruber to use remaining GIS funds for the two project described. Passed.

GIS Demonstration. Nelson demonstrated some features of the County's GIS by showing parcel coverages, overlay of aerial photos, and digital photos of properties.

Record Management Project Report. Zimmerman distributed a handout entitled "Records Management Services Retention Schedule Implementation" which outlined completed and outstanding tasks. Phase I, Development of the Records Retention Schedule, is 95% complete. A rough estimate for completion of phase II and III - Retention Schedule Implementation and Records Management Manual respectively - is mid year, 2001.

It was pointed out that factors such as delays in the State approval process or difficulties in moving the records destruction process along may result in changes to the schedule. Costs incurred to-date are $12,297 of the total $38,410 approved (3/8/2000 Building Committee).

Organizational Structure. Swing distributed a draft organizational chart depicting his proposed structure of his department over the next several years. He will soon be discussing the chart with the Personnel Committee as it relates to the immediate placement of the Application Specialist in his department.

Phase II Wiring. Swing discussed his plans for phase wiring of the Government Center that he will be presenting to the Building Committee.

At 9:30 A.M., the Public Hearing for the Revised Fees For Service Schedule was held. Richard Norman, County Coordinator, said the user fees help to hold down the levy and provide an additional outside revenue source the County can depend upon. Russek moved to approve the Schedule as presented, seconded by Eichelberg. Sawatzke questioned the amount of additional revenue which would be generated for 2001. Norman responded that some departments included in their budget requests revenue figures based upon the new fee schedule. Sawatzke requested that Norman review these figures and contact him with any dramatic changes to the budget. The motion carried 5-0.

On a motion by Eichelberg, second by Russek, all voted to schedule a Purchasing Steering Committee Meeting for 12-27-00 at 9:00 A.M. The purpose of the meeting will be to review procedures for current purchases and use of credit cards by various departments.

Heidi Pepper, Economic Development Partnership, requested approval of an Enterprise Fund loan to Caille Farms, Inc. in the amount of $19,800. Caille Farms, owned by Terry and Barb Whiteis, will be a horse boarding and training facility located in Monticello Township. They are considered a small commercial business and have received several commitment letters from horse owners to utilize the business. The loan will cover construction costs of two buildings.

The lead lender is First National Bank of Elk River. Other participants are Minnesota Business Finance Agency and the Initiative Foundation. The tax base will be increased by $5,000 by 2002 and 2.5 jobs will be created ($10/hr.). Barb Whiteis said that in 1996, the Planning Commission approved a CUP for the riding lessons. A letter was also received relating to the manure disposal. Eichelberg moved to approve the loan request, seconded by Jude, carried 5-0.

Norman said the IRS has increased the 2001 deduction for business travel to $.345/mile effective 1-1-01. Norman placed this issue on the Agenda to inquire whether the Board would give consideration to increasing the County reimbursement rate. Currently, employees are reimbursed $.325/mile for business related travel expenses. On a motion by Russek, second by Jude, all voted to lay this issue over until the next meeting. Norman was directed to research what financial implications this would have on the budget.

Sawatzke moved to schedule a Personnel Committee Of The Whole meeting for 12-27-00 at 10:00 A.M. The purpose of the meeting is to interview candidates for the County Recorder position. The motion was seconded by Eichelberg and carried 5-0.

On a motion by Russek, second by Jude, all voted to reappoint Lawrence Bauman to another term on the Planning Commission.

On a motion by Jude, second by Russek, all voted to reappoint Bob Schermann to the Board of Adjustment.

Jude moved to schedule a Transportation Committee Of The Whole meeting for 12-20-00 at 9:00 A.M., Public Works Building. The motion was seconded by Eichelberg and carried unanimously.

The meeting adjourned at 9:50 A.M.

Bills Approved

Brian Abrahamson 303.55

American Institutional Supply 510.98

Annandale Advocate 270.45

APEC Corporation 811.28

Assn. of Minnesota Counties 1,925.00

Kathleen Bakeberg 123.61

Bob Barker Co. 1,759.19

Barton Sand & Gravel Co. 1,398.47

Batteries Plus 267.26

Bauerly Brothers 125,513.62

Best, Inc. 7249.91

Bowman Distribution 797.16

Brown City Evaluation Center 560.00

Brown Traffic Products 497.40

Bryan Rock Products 249.86

Buffalo Painting, Inc. 1072.00

Buffalo Township 570.00

City Buffalo 21707.23

Rod Bunting 775.00

BV Construction 1500.00

CareerTrack 298.00

Carlson Construction 5150.00

Carver County Treasurer 1305.00

Catco Parts Service 507.86

CDW Government, Inc. 804.71

Cellular 2000 of St. Cloud 415.87

Central Lock & Safe 238.50

Chamberlain Oil Co. 2390.09

Citizens Communication 176.68

Climate Air 589.50

Columbia Propane 389.39

Commissioner of Trans. 11,552.50

Computer System Products 823.86

Computer Training International 227.50

Construction Bulletin 175.00

Corporate Flag Company, Inc. 497.64

CPS Technology Solutions 430.50

H. Cragg Co. 523.49

Crysteel Distributing, Inc. 313.36

Days Inn 159.93

East Central Reg. Juvenile 12474.00

Edens Group 130.00

En Pointe Technologies 5112.14

Dale Engel 275.93

Engineering Repro Systems 147.24

Enterprise & Dispatch 294.06

Tom Feddema 158.50

Wayne Fingalson 192.64

Finken's Water Centers 930.27

Fleet Computing International 675.00

Force America Inc. 952.53

Gateway Companies Inc. 5,270.70

Janet Gholson 518.19

W. Grainger, Inc. 100.92

Granite City Ready Mix Co. 359.44

Douglas Gruber 209.18

Hartman & Hallet Interpreters 220.00

Kent Haugen & Assoc., Inc. 673.81

Hickory Tech 718.84

Hillyard Floor Care Supply 1447.91

Holiday 2049.83

HTC Products, Inc. 330.42

IMC Salt Inc. 43,550.07

Int'L Assn. of Chiefs of Police 100.00

International Personnel Mngt. 232.00

Interstate Batteries 619.40

Johnston Fargo Culvert, Inc. 766.14

Lakedale Telephone Co. 353.21

Little Falls Machine 152.11

Maple Lake Lumber 170.51

City Maple Lake 1455.40

Marco Business Products 9,807.23

Marks Standard Parts 2,665.53

Martin-McAllisters Consulting 1,218.00

Menards 294.13

Meridian Aggregates Co. LP 684.26

The Metro Group, Inc. 345.06

Midland Corporate Benefits 633.75

Minnesota Supreme Court 400.00

MN Counties Computer Coop 1,522.00

MN Dept. of Corrections 150.00

MN Society of Prof. Surveyors 110.00

Dennis Moeller 1,156.70

Monticello Times 300.20

Margaret Munson 489.52

Office Depot 1,996.65

Olsen Chain & Cable Co. 227.98

Denise Olson 139.43

Omann Brothers, Inc. 199.76

Anne Parker 181.68

Dave Peterson Monticello Ford 809.96

PMX Medical 328.96

Precision Pavement Marking 6,225.20

Precision Prints of Wright Co. 197.88

Press & News Publications 111.38

Pryor Resources Inc. 179.00

The Raptor Center 200.00

Redstone Construction Co. 8,899.98

Reliant Energy Minnegasco 8,951.50

Royal Tire, St. Cloud 3,537.87

Scenic Signs 121.02

Schedule Soft 1,118.83

Sirchie 169.18

SKC Communication Prod. 176.00

M. Smith Publishers 347.00

Snap-On Industrial 216.83

Software House International 972.77

St. Cloud Stamp & Sign 152.04

Star Tribune 2058.00

State of MN 186.84

Successories, Inc. 854.47

Swanson Brothers Trapline Srvc 116.55

Terminal Supply Co. 101.49

Tires Plus 107.98

Gary Torfin 100.83

Total Printing 279.88

Uniforms Unlimited 160.77

United Parcel Service 120.75

United Rentals 136.25

University of Minnesota 14,944.76

Carol Vanderkooi 4,831.08

Verizon Wireless 550.52

Brian Wall 139.70

Harry Walsh 275.00

Warning Lites 485.12

Waste Management TC West 868.10

Rebecca Welker 194.20

West Group Payment Centers 624.65

Westside Equipment 5,519.45

Winsted Publishing, Inc. 170.65

Wright Co. Highway Dept. 25,656.75

Wright Co. Journal Press 108.88

Zee Service Co. 115.30

Zack's Inc. 756.29

Thomas Zins 155.00

Zielgler Inc. 5,570.65

76 payments less than $100 3,645.23

FINAL TOTAL 399.889.80

ATTEST: Richard Norman, County Coordinator


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