Wright County Board Minutes

DECEMBER 15, 1998

The Wright County Board met in regular session at 9:00 A.M. with Rose, Russek, Mattson, Jude, and Sawatzke present.

Russek moved to approve the minutes of 12-3-98 as presented, seconded by Mattson, carried 5-0. On a motion by Sawatzke, second by Jude, all voted to approve the 12-8-98 minutes as presented.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, "Distribute November Rev./Exp. Guidelines" (Groshens): Item For Consid. #7, "Schedule Closed Session with Frank Madden at 10:00 A.M. or immediately following the Board Meeting" (Norman); Item For Consid. #8, "Appointment to the Special Projects Administrator Position" (Norman); Item For Consid. #9, "Correspondence" (Rose). Jude moved to approve the Agenda as amended, seconded by Mattson, carried unanimously.

Petitions were accepted to the Consent Agenda: Item B5, "Approve Tobacco Licenses, 12-Hi Superette (Montrose) & Clearwater Travel Plaza (Clearwater)" (Groshens). On a motion by Russek, second by Sawatzke, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Ahlm, P. Laubach, D. Reddemann, Auditor; K. Gunnerson, K. Lanie, Ct. Admin.; C. Davis, N. Kopff, C. Schulz, P & Z.

2. O/T Report, Period Ending 11-27-98.

3. Approve Non-Union Employee's Compensation Adjustments, 2.5% Wage Increase Effective 1/1/99. $10/Month Increase Toward Health Insurance Contribution Effective 3/1/99.

4. Claim, Final Payment, Buffalo Bituminous, West Parking Lot, $2,959.91.

5. Claim, Briggs & Morgan, $1,269.99.

B. AUDITOR/TREASURER

1. Approve Claim, Scott Builders, Inc., $2362.50 (Fund 34 Cap.).

2. Approve Claim, Citi-Cargo & Storage, $90.53 (Fund 34 Cap.).

3. Approve Claim, Otto & Assoc., $67.00 (Fund 34 Cap.).

4. Approve Claim, Buetow & Assoc., $2839.09 (Fund 34 Cap.).

5. Approve Tobacco Licenses, 12-Hi Superette (Montrose) & Clearwater Travel Plaza (Clearwater). (Groshens)

C. HIGHWAY

1. Acknowledge Retirement, Jim Gabrelcik, Maintenance Crew Supervisor, Eff. 12-31-98 & Auth. Replacement.

2. Authorize Partial Payment #3 ($466,858.89) to Buffalo Bituminous for Contract 9806 (S.P. 86-619-19).

3. Authorize Hire, Jeffrey Putnam, Highway Maintenance Worker, Eff. 12-16-98, Step 1.

At 9:05 A.M., Darla Groshens, Auditor/Treasurer, referenced approval at the last meeting of the two-year contract for Indirect Cost Allocation. Subsequently, she realized that a resolution was required. On a motion by Russek, second by Mattson, roll call vote was unanimous to adopt Resolution #98-65 authorizing signatures on the two-year contract with MN Counties Research Foundation for the Cost Allocation Plan.

On a motion by Jude, second by Russek, roll call vote was unanimous to adopt Resolution #98-66:

WHEREAS, the Wright County Auditor/Treasurer has, in recent history, served as Deputy Registrar of Motor Vehicles, pursuant to appointment by the Wright County Board of Commissioners; and

WHEREAS, The State of Minnesota Department of Public Safety has, as a result of legislative changes, enacted separate rules for the appointment of and the operations of Driver Licensing Agents; and

WHEREAS, Douglas M. Gruber, duly elected by the citizens of Wright County, is scheduled to take office as Wright County Auditor/Treasurer, effective January 4, 1999; and

WHEREAS, it is necessary to make application to the Department of Public Safety in advance in order to insure confirmation of said appointments;

NOW, THEREFORE, BE IT RESOLVED:

1) That the Wright County Board of Commissioners hereby appoints Douglas M. Gruber as Deputy Registrar of Motor Vehicles, pursuant to Minnesota Statutes, Sections 373.32 through 373.38, effective January 4, 1999.

2) That the Wright County Board of Commissioners hereby appoints Douglas M. Gruber as Driver Licensing Agent, pursuant to Minnesota Statutes, Section 171.061, effective January 4, 1999.

On a motion by Mattson, second by Sawatzke, all voted to approve the bond and claim for Douglas Gruber, Auditor/Treasurer, $650.00, Insurance Center of Buffalo, MN.

Groshens received a request from Brent Nyquist to review tile on the south side of CR 21 in Stockholm Township. Mattson stated that ditch review of the north side of CR 21 has resulted in sink hole repair by Morris Construction. Mattson moved to approve a Ditch Committee meeting as requested by Nyquist. Nyquist and Steve Meyer (Highway Department) will attend the meeting as well. The motion was seconded by Sawatzke. The motion and second were amended to include setting the meeting for 12-18-98 at 11:00 A.M. Groshens will contact Nyquist.

The November Revenue/Expenditure Guidelines were distributed for review and approval at the next meeting.

The claims listing was reviewed. Mattson referenced the claim to Loberg Plumbing on page 9. He said there have been many repairs made in the Jail cells and felt that the County should research a policy where prisoners would be responsible for intentional damage. Mattson did not feel Wright County taxpayers should be responsible for these damages. On a motion by Russek, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit. Mattson moved to add the issue of Jail Repairs to the next Building Committee meeting. Motion carried 5-0 on a second by Jude.

Dennis Moeller, U of M Extension Service, presented County Extension Committee plaques to Tom Haggerty and Darla Groshens for their dedicated and valued service on the Extension Committee. Haggerty served on the Committee from January 1993 to December 1998. Groshens served on the Committee from January 1991 to December 1998.

A Building Committee Of The Whole meeting was held on 12-8-98. Mattson moved to approve the minutes as presented, seconded by Russek, carried unanimously. A summary of the minutes follows:

Project Update: Review and discussion occurred on the punch list. The Architect will continue to not recommend payment until all items are completed. There are problems with mold on the sheetrock in the utility room and the source will be investigated. Consensus was to install a drop box at the HS Center similar to the one in the Government Center. Cost will be outside of the contract. The Architect will seek credit for the mail slots at the PW site and the HS Center. A report was received on the mechanical and electrical inspections. A breakdown of Change Order PW4 was provided. To date, the total add on cost at PW is $11,816.49. The consensus of the Committee was to approve as discussed at the last meeting and for the Architect to proceed with the contractor to begin the work immediately. Consensus was to approve a negotiated price of $3,856 for the temperature controls for air handler #2. The following proposal requests were presented: 1) PW19-furring out of column for voice/data cable, $252, one additional voice/data outlet for $155, and raise the break/meeting room ceiling on a time and material basis not to exceed $1,735. Consensus was to approve PW and for Engel to issue the Change Order and advise the contractor to proceed. 2) PW20-enclosure pan and drain for the hot water boiler and drain. KUE expects the price not to exceed $3000. Consensus for approval to proceed, with the exact price to be approved by Engel and Scott. 3) PW21-blueprint exhaust fan. Approval to proceed with price to be approved by Scott and Engel. 4) PW22-essential upgrades in voice/data room with an expected price of less than $600. Consensus was for approval to proceed at a price not to exceed cost of $600.

Voice/Data Update: Items are moving along well with electrical progress continuing to be the main concern.

Human Services Furniture: Originally $239,000 was budgeted for modular furniture (not including furniture for conference rooms, break room, etc). 35 new stations were ordered for HS at a cost of $130,000, and $56,000 for PW which included new cubicles and reuse of five existing stations. An order will be placed to convert existing cubicles in Accounting and Public Health to standard cubicles. A request from HS has been received for two additional offices. The order is estimated at $30,000 which includes $7,000 in moving costs to tear down and convert to standard cubicles. The Human Services Board will review at their next meeting furnishing items for the Training Room, conference rooms, etc.

Other: Approval was given to lower three ceiling fans to clear the sloped ceiling ($153.00). Moving dates will be firmed up, pending completion dates and punch list items. Discussion followed on space being vacated by HS in the Government Center. Future discussion will occur on utilizing this space.

Marc Nevinski, Economic Development Partnership, presented for approval revisions to the Wright County Enterprise Loan Fund. The goal of the revisions is to remove ambiguities in the Loan Fund policies and clearly identify the roles and responsibilities of the participants. A summary of revisions was provided to the Board. Jude moved to approve the changes to the Economic Development Partnership loan operations, seconded by Mattson, carried 5-0.

On a motion by Russek, second by Mattson, all voted to approve the Truth In Local Taxation Public Hearing Minutes of 12-3-98. The purpose of the hearing was to discuss the Taxable Certified Levy and Proposed Budget for 1999.

Jude moved to authorize Board attendance of a tour of the new Sheriff's Youth Program Home in Waverly on 1-5-99 at 1:00 P.M. Motion carried 5-0 on a second by Russek. The date and time will be confirmed with the Program Home and Sheriff Hozempa will be invited to attend as well.

On a motion by Mattson, second by Sawatzke, all voted to reappoint Janice Manley to the Parks Commission.

Sawatzke moved to set a Personnel Committee Of The Whole Meeting on 12-22-98 at 1:30 P.M. for the purpose of discussing the Auditor/Treasurer and County Attorney salary schedule for 1999. Motion carried 5-0 on a second by Mattson.

Jude moved to schedule a Personnel Committee Of The Whole Meeting for 12-30-98 at 9:00 A.M. for the purpose of interviewing candidates for the County Assessor position. Motion carried 5-0 on a second by Russek.

On a motion by Russek, second by Mattson, all voted to schedule a closed session with Frank Madden today at 10:00 A.M. or immediately following the County Board Meeting. The purpose of the meeting is to discuss potential litigation and negotiation strategies.

Sawatzke moved to authorize the hire of Patrick Melvin, Special Projects Administrator, effective 1-4-99, Step 1. Motion carried 5-0 on a second by Russek.

Correspondence was received from McLeod County notifying the Board of a Crow River Basin Meeting being held on 1-11-99 at 2:00 P.M. Jude moved to authorize attendance of any Board members at this meeting, seconded by Russek, carried 5-0. A Human Services Board meeting scheduled for that day may need to be rescheduled. This will be addressed at the next Human Services Board meeting.

Correspondence was received from the OK House in St. Cloud reflecting a per diem increase. The letter will be forwarded to the Court Services Director.

Wayne Fingalson, Highway Engineer, presented the 11-24-98 Transportation Committee Of The Whole Minutes. A summary follows along with discussion which took place at today's meeting:

Buffalo Bituminous Issues-10/16/98 letter: The letter references the Planning Commission's denial of Buffalo Bituminous' right to operate on Saturdays the asphalt plant at the Silver Creek location. The Committee discussed the issue with representatives from Buffalo Bituminous. It was suggested that if it happens next spring, the County Board may need to override what the Planning Commission requires. Discussion also included fines associated with Profilograph Testing of roads. The general consensus regarding the testing was that Buffalo Bituminous can work this issue out internally with Highway Department staff.

At today's meeting, considerable discussion occurred on the Highway Department holding a pre-bid conference. It was felt that this may help to alleviate problems associated with contractors obtaining permits just prior to when they are required. Fingalson indicated that contractors are provided a list of projects upon request and that pre-construction meetings are held. The Board felt that if a pre-bid conference were held, bidders would have the opportunity to bring forth questions and suggestions. Rose referenced page 3 of the minutes, 2nd paragraph, last sentence. Consensus was to change the sentence to read, "The Highway Department will set up a pre-bid meeting in January or February." Richard Norman, County Coordinator, suggested that this meeting include any of the projects which are contemplated to be bid out during the construction season. If an additional pre-bid conference or pre-construction meeting is required to provide more detailed information, this could be scheduled by the Highway Engineer.

Request from City of Monticello RE: CR118 Bridge-10/14/98 letter: The City received federal funds over a year ago for the pathway project, which helps complete part of the system in Monticello (Phase III of their pedestrian system). The City submitted a plan for a separated pedestrian walkway over I-94. The City requests that those funds be applied to a bridge widening project on CR 118, incorporating a pedestrian crossway and widening of the bridge. The City's request is that the County take the lead in applying for T21 funds. The project cost is estimated at $800,000-$900,000. Consensus was that the Board was undecided on the issue but agree on the concept. Funding is the issue that will close the door on this opportunity because of the deficit budget due to growth.

At today's meeting, Fingalson said he attended a Transportation Meeting in St. Cloud yesterday. This project is a potential candidate for T21 Funding, and the schedule for soliciting projects is approaching. If the project were approved, it could move the project up from 2002 construction.

CSAH 75 Funding Agreement with City of Monticello: Discussions have commenced on CSAH 75 and CR 118 improvements. The City is reviewing draft agreements consistent with the County's funding policy. These should be coming to Board for approval in December. Discussion also centered on CSAH 75 jurisdiction and the potential of turning this up to the State. Fingalson responded that the State would take it over only if it were to connect two regional centers. It also parallels I-94 so closely, which may be another obstacle. Sawatzke felt the City would want control of CSAH 75 to remain with them so that issues are dealt with locally, and suggested a resolution be obtained from the City of Monticello in this regard. Jude felt the City should officially reject turning over CSAH 75 to the State for the record.

At today's meeting, turn up of CSAH 75 was also discussed. Jude felt there would be a tremendous savings to taxpayers if the road were turned up to the State. Mattson felt that with I-94 that close to Monticello, it would be of no benefit to the State. Sawatzke stated that the City Engineer indicated that the City is not interested in CSAH 75 being taken over by the State. Jude stated the issue should at least be reviewed. Rose ended the discussion stating that the minutes accurately reflect what transpired.

Franklin Township Road Revocation: This is a dead end segment of old TH12 which is scheduled to be revoked to Wright County and then to Franklin Township as part of the TH 12 improvement project. The state has extended the deadline for revocation and will maintain it until April 1999. Wright County is disputing the fact that they need to be involved. Mn/DOT says that if the township agrees to accept the road segment that Wright County need not be involved. The consensus was to address this issue with the Township prior to April 1999. Township officials were planning to attend the meeting but cancelled.

CR 146 Revocation: This is old CSAH 19 in Hanover which should have been revoked when CSAH 19 was rebuilt, and was identified in the Transportation Plan as a turnback. The City proposed major utility work next year within the road bed. There was consensus to open up negotiations with the City on this issue.

TH 12 Detour Agreement Status: There is a tentative agreement that Mn/DOT is considering which would provide reimbursement to the County for an unofficial detour route. This is normally restricted to township roads but people have used CSAH 30 after the detour was lifted.

At today's meeting, Fingalson stated that an agreement from the State is anticipated and will be placed on the County Board Agenda when it is received. A correction was made to page 6 of the minutes, 1st paragraph, 2nd to last sentence, and will now read, "Dick asked if the townships have talked with Wayne and worked out an agreement with the State."

Albertville Outlet Mall Issues: At a previous Board meeting, a draft letter to the City was discussed and referred to the Committee. A proposed development layout according to City officials was reviewed. Two issues were discussed, including whether the Transportation Committee approved of the road improvement layout and what the cost sharing will be for the road improvements. The layout provided for a traffic signal at the intersection of CSAH 37 & CSAH 19, as well as the entrance to the outlet mall. The consensus as to approve the concept plan and let the City respond with a proposed funding agreement. Contact will be made with Peter Carlson and Mike Couri. It will also be researched whether this development lies in a TIF District.

"Wolff Swamp" Project (CSAH 35) & Impact On 1999 Program/Rassat Borrow Site: This is a proposed flood alleviation project on CSAH 35 between CR 6 and CR 7. Analysis of the project reflects anticipated costs of $735,000. The consensus was to instead install a metal culvert, with Highway Department staff if available. The issue will be revisited in one year to determine if the remaining project needs to be completed. With reference to the Rassat borrow site, the agreement with Gapinski expires this year. Consensus was to discuss this with the County Attorney and extend the agreement, for a year only, if possible.

Request From Mn/DOT for Temporary Signal at TH241/CSAH 35; Discuss CSAH 35/CR 134 Improvements: A request was received from the City of St. Michael for a traffic signal to be installed at the TH241/CSAH 35 intersection as soon as possible. The State is asking if the County decides to let bids for the CSAH35/CR134 traffic signal next year to have this done at the same time. The temporary signal at the TH241/CSAH35/CSAH 19 would be a partnering project with the State. There is not room to place a permanent signal due to close proximity of buildings, etc. This may occur after the proposed improvements to TH241 in 2002 or 2003. The cost to both City and County would be $40,000 to $60,000 depending on the scope of the project. The consensus was to wait and not install temporary signal at the CR134/CSAH35 intersection. Fingalson was directed to obtain information about the salvageable equipment from a temporary signal at the TH241/CSAH35/CSAH19 intersection.

At today's meeting, Fingalson stated that CSAH35 will be overlaid next year from Buffalo to St. Michael. Work will be done to improve the intersection of CSAH35 and Bison Boulevard and they would like to make improvements to the CR134 intersection in anticipation of a signal. This would involve turn lanes and would only be done on CR134. He anticipated a cost less than $100,000. Fingalson felt the turn lanes would make the intersection more efficient. Regarding the temporary signal at the TH241/CSAH35 intersection, Fingalson clarified funding responsibilities. The State would be responsible for their leg, and the City and County would split the cost equally of the other three legs. Fingalson said the City would like the County to proceed and convey to the State that it is willing to incorporate the signal into the project. Fingalson estimated the County's cost at $60,000 for the temporary signal, and State Aid Funds would be utilized. With reference to the salvageable equipment from the temporary light, there would be some value in the signal heads and controller. It was felt that St. Michaels Economic Development Plan needs to be identified relative to the proposed signal.

Mattson moved to approve the minutes with the two corrections, seconded by Jude, carried unanimously.

Fingalson requested approval of Agreements 98-07 and 98-08 between Wright County and Victor Township for replacement of two bridge structures over County Ditch No. 10. Mattson moved to approve the agreement, seconded by Russek, carried 5-0.

Bills Approved

Acme Window Cleaning Co 1384.50

Albertville Body & Fender 232.00

Annandale Advocate 377.25

Appert Foods 2036.41

Batteries Plus 479.19

Beaudry Propane Inc 1283.30

Buetow and Associates inc 2839.09

Buffalo Clinic 316.00

Carver County Sheriff 290.00

Corinna Township 1377.50

Crow River Tools 1065.00

Elmer Eichelberg 119.73

Nila Ellis 126.17

Enterprise & Dispatch 280.95

Eulls Manufacturing Co Inc 605.10

Forestry Suppliers Inc 162.31

Functional Industries 654.50

GE Capital Info Tech Solutions 2295.07

Gregorys Foods Inc 135.34

Healthspan Transportation 450.00

International Personnel Mgmt 403.30

Lake Region Coop Oil 9385.46

LaPlant Demo Inc 281.03

Kimberly LeClaire 882.90

Loberg Plumbing & Heating Co 968.54

Maple Lake Messenger 198.95

Marco Business Products 1608.48

Marks Standard Parts 4334.51

McDowall Company 5854.36

The Metro Group Inc 1037.74

Midway Iron & Metal Co Inc 491.05

Minnesgasco 6325.84

MN Asphalt Pavement Assn 1300.00

MN County Engineers Assn;n 333.33

Mobil Oil Corporation 131.28

Monticello Township 1183.25

National Bushing & Parts 198.78

National Propane Corp 172.21

The Oakley National Agency 170.00

Performance Office Papers 359.27

Photo I 453.68

Reentry Services Inc 415.80

Resale Services 126.48

City Rockford 2387.50

Royal Tire-St Cloud 3711.28

Scott Builders Inc 2362.50

City St Michael 1380.78

State Supply Co 798.50

Stratus Computer 29376.52

Thomas Mfg Co Inc 1246.00

Tools Unlimited 943.35

Twin City Labor Mgmt Council 250.00

Uniforms Unlimited 307.25

Unlimited Electric Inc 734.19

Carol Vander Kooi 4770.26

R Vegemast Engineering Inc 3588.00

Warning LItes 1470.28

West Group Payment Center 112.62

Winsted Publishing Inc 898.43

Wright County Highway Dept 15399.43

Wright Soil & Water Cons Dist 525.00

Advanced Graphic Systems Inc 103.95

AMI Imaging Systems Inc 4777.40

Annandale Rock Products 784.43

Automatic Garage Door Co 356.50

Bauerly Brothers Inc 2979.94

Bryan Rock Products 218.69

Buffalo Bituminous 466858.89

City Buffalo 18948.46

Chatham Township 675.25

Country Chevrolet 890.89

City Delano 146.63

Election Systems & Software Inc 7174.31

Engineering Repro Systems 101.39

EPA Audio Visual Inc 3484.92

Fleet Computing International 675.00

French Lake Township 1105.00

G &K Services 1563.45

Greenview Inc 172.00

Harkers 268.99

Donald Hozempa 278.56

Kindal Buick-Pontiac-GMC Truck 2626.98

Lakedale Telephone Co 313.96

Larson Publications Inc 812.15

Lee's Farm & Garden Store 1185.56

Maple Lake Lumber Co 639.00

City Maple Lake 1357.83

The Market Place 906.72

Masys Corporation 2698.48

Meridian Aggregates Midwest 1315.48

Midland Corporate Benefits Svc 344.50

Richard Miller 1949.00

Minnesota Elevator Inc 456.34

MN Counties Computer Co-op 1407.00

MN State Auditor 20342.80

Monticello Times 715.80

MTI Distributing Co 1463.33

National District Attys Ass'n 540.00

Richard Norman 133.45

Office Depot 1976.42

Phillips Petroleum Co 271.84

Precision Prints of Wright Co 255.81

Reflection Irrigation 150.00

Roche Diagnostic Systems 750.00

Rowekamp Associates Inc 1530.94

Ryan Motors Inc 180.92

Silver Creek Township 808.00

Star Tribune 344.50

Stepp Mfg Co Inc 38979.00

Sysco Minnesota Inc 2022.37

Tires Plus 796.49

Total Printing 212.20

U of M MN Extension Service 1804.08

Unitog Rental System 213.48

US West Communications 6112.34

Vaughn Display & Flag 116.91

Voss Lighting 105.69

James Weinberger 143.84

Western Gas Utilities 283.67

Wright Co Radiator Repair 882.13

Wright County Journal Press 584.09

57 payments less than $100 4,208.25

Final Total $736,893.54

The meeting adjourned at 10:28 A.M. The Board went into closed session with Frank Madden.

Judie Rose, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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