Wright County Board Minutes

DECEMBER 22, 1998

The Wright County Board met in regular session at 9:00 A.M. with Rose, Russek, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 12-15-98 was made by Russek, seconded by Jude, carried unanimously.

The regular Agenda was discussed. Wyman Nelson, County Attorney, was scheduled at 9:10 A.M. today, but this item was removed and referred to the next County Board Meeting. Petitions were accepted to the Agenda as follows: "9:10 A.M. Bill Swing, MIS Director, Y2K Committee Update" (Norman); Aud./Treas. Item #9, "Tax Forfeit Sale Update-Bakery Property (Cokato)"; Aud./Treas. Item #10, "Ditch 15" (Mattson); Item For Consid. #7, "Resolution Amending Resolution 98-55" (Norman); Item For Consid. #8, "Approve 4/5 Work Schedule, Lori Thingvold, Assessor's Office, Eff. 1/4/99 - 8/31/99" (Norman). Jude moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Sawatzke, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: C. Barnaal, Ct. Admin.; J. Bean, M. Pacelli, K. Perkins, Sheriff; D. Evjen, J. Hendricks, Surveyor.

2. Accept Resignation, Douglas Gruber, Wright County Assessor, Eff. 1-4-99, & Authorize Reimbursement of Sick/Vacation Leave.

3. O/T Report, Period Ending 12-11-98.

4. Offer MIC 300 as an additional Plan Option to the two Medica Plans currently offered.

5. Authorize Signatures, Contract with Midwest Forensic Pathology, Coroner Services.

6. Authorize Signatures On Amended Law Enforcement Contracts, Cokato & Otsego.

7. Claim, Kindal Buick, $3,344.96, Repair Unit 818.

B. AUDITOR/TREASURER

1. Approve Claim, Braun Intertec, $76.50 (Cap. Fund 34), Pub. Wks. Bldg.

2. Approve Claim, KUE Contractors, $658.35 (Cap. Fund 34), HS Ctr.

3. Approve Claim, Facility Systems, $50,281.56 (Cap. Fund 34), Pub. Wks. Bldg.

4. Approve Claim, KUE Contractors, $85,362.00 (Cap. Fund 34), Pub. Wks. Bldg.

5. Approve Tobacco License: Beatty Humphries (Clearwater City).

6. Approve Promotion of Toni Duerr to Clerk II, Eff. 12-23-98, "After 6-Year Step" & Auth. Replacement of Clerk I Position.

7. Approve Two Tobacco Licenses, "Coburns" (Clearwater).

C. COURT ADMINISTRATION

1. Confirm Promotion, Jessie Olson, Case Management, Eff. 1-4-99 & Auth. Replacement of Court Attendant Position. Authorization to fill subsequent position(s) which may vacate due to internal promotion.

D. HIGHWAY

1. Approval of Municipal Maintenance Payments for Eight Cities.

E. PARKS

1. Authorize Signatures on 1999 Greenview Contract for Caretakers at Beebe Lake, Otsego, Clearwater Pleasant and Fairhaven Mill.

F. SHERIFF

1. Acknowledge Resignation, Ron Hendricks, Corrections Officer, Eff. 12-24-98 & Auth. Replacement.

2. Approve Bond, Sheriff Don Hozempa.

3. Refer Sheriff's Evidence Room Ventilation System to the Building Committee.

At 9:05 A.M., Rose closed the bidding process for the Legal Newspaper for 1999. Darla Groshens, Auditor/Treasurer, opened and read the bids submitted. At her request, Sawatzke moved to lay the bid award over to the 12-29-98 County Board Meeting. Motion carried 5-0 on a second by Jude.

Howard Lake Herald, Maple Lake Messenger, Annandale Advocate, Delano Eagle bid respectively:

­ Line Length In Picas: 12.0, 12.5, 12.5, 2.0625

­ Lines Per Inch In Legals: 8.0, 8.0, 8.0, 8.0

­ Length Of Lower Case Alphabet (1 ca) In Points: 103, 108, 102, 8.5 (102)

­ Cost Per Column Inch For Legals: $1.17, $1.88, $1.69, $1.75.

A Communications Committee Meeting was held on 12-16-98. A summary of the minutes follows:

Telephone Service Maintenance Contract: At the last meeting, approval for the contract amounts was gained with direction given to seek a second year proposal from Collins. Recommendation: To accept the original contract with the addendum to extend the contract period to July 1, 2000.

Addendum, 911 Agreement, Frontier Telephone Services: Frontier is a new company and is required to sign a 911 Agreement. The addendum addresses 2000 compliance and is advantageous to the County. Recommendation: To accept the addendum with Frontier through June 30, 2000.

Console Expansion: An estimate for $20,750 was received from Emergitek to purchase a fourth console, including installation and a 10% reduction due to some used parts. The Sheriff's Department recommends adding a fourth console for overflow and emergency situations. Funding will be from the E911 Account. Recommendation: To approve the request with funding to come from the E911 Account.

Tower Lease Agreement: A lease agreement with Wright-Hennepin for the Tower at Rockford was presented ($1,500). The $1,500 has been budgeted. Recommendation: To approve the lease agreement with the Sheriff's Department to contact Operation Roundup for possible future involvement.

Suggested Address Changes: Recommendation: To approve the address change requests as presented.

At today's meeting, Mattson moved to approve the minutes, seconded by Jude. Groshens requested that the motion include authorization for the Chair and Coordinator to sign the Tower Rental Lease Agreement. Motion carried 5-0 on a second by Jude.

Bill Swing, MIS Director, stated his department has been working for several years to address the Year 2000 issue. He has been working with Richard Norman, County Coordinator, and their recommendation is to implement an inventory of County Departments. He said there are many items outside the realm of computers which may need to be inventoried and assessed. Swing stated the other large part of the project is contingency planning. The recently formed Y2K Committee has representation by the departments of Sheriff, Vet Services-Civil Defense, Auditor-Treasurer, and MIS. Swing recommends that the Highway Department be involved as well. A meeting will be held on 1-14-99 with Wright County cities and townships to discuss the issue and to provide an update on emergency response. Mattson moved to approve the formation of the Y2K Committee and the concept of completing an inventory, seconded by Sawatzke, carried 5-0.

Jude said the City of Annandale notified him of their intent to consider changing the budget. A Public Hearing of the Annandale City Council will be held on 12-28-98 at 7:00 P.M. The notice is being provided to the Board in less than the required 30 days, so the City requests that the County waive the 30-day notice. In order to proceed, the City must hold a public hearing and obtain waivers from the City and County. Jude stated the School District voted unanimously to approve the waiver of the 30-day notice. Groshens indicated that the State Auditor's Office and Department of Revenue had been contacted. In addition, a letter from Briggs & Morgan, Bond Counsel, has been provided supporting the City's actions. Jude moved to waive the 30-day comment period of the TIF District for the City of Annandale, seconded by Russek. Brian Asleson, Assistant County Attorney, stated he has reviewed the information with the Auditor's Office and feels the letter from Briggs & Morgan accurately reflects the legality of the action. In response to a question by Sawatzke, Mary Degiovanni from the City of Annandale stated that the City is amending their budget to clarify how TIF Funds were used and will be used within the District. The District was created in 1987. Motion carried 5-0.

Darla Groshens presented the November Revenue/Expenditure Guidelines for approval. She said the Building Care & Maintenance Department is the only department at 92% for the year, with remaining departments percentages lower than that. Norman explained that some of the expenditures are due to the purchase of equipment and supplies for the Human Services Center out of this year's budget. Jude referenced page 15, Planning & Zoning, 1998 Budget Grant ($47,500). He inquired whether Planning & Zoning had billed Human Services, with the response being that this had been done one week prior. Sawatzke said that this figure was determined from staff time required and has remained the same for the past couple of years. Jude referenced page 19, Sheriff/Corrections, Booking Fees at 329% for the year. He stated this reflects the excellent revenues collected. Jude referenced Ney Park Funds on page 46. Groshens responded that anything relating to Ney Park falls under Fund 25. Russek moved to acknowledge the November Revenue/Expenditure Guidelines, seconded by Sawatzke, carried unanimously.

On a motion by Sawatzke, second by Jude, all voted to schedule a Deferred Compensation Committee Meeting on 12-29-98 at 11:15 A.M. Groshens stated the Agenda will include a request for withdrawal (hardship case) and a report on American Express funds.

Several weeks ago, a request was approved to transfer $325,000 from the Capital Account to the General Revenue Fund. Groshens said a part of the original intent of the bonds was to reimburse the General Revenue Fund. The balance in the bond fund is approximately $2,438,000. On a motion by Sawatzke, second by Russek, all voted to approve Groshens recommendation to transfer $917,867.60 from the Capital Account to the General Revenue Fund.

Correspondence was received from the Department of the Army, Corps of Engineers, relating to their inspection of the Mississippi River Bank protection project at Otsego on 7-27-98. The letter states the project remains in satisfactory condition with the exception of vegetation and saplings within rock protection and on the landward side of the levee slope. The letter further states that landowners should mow the levee on a regular basis as grasses/vegetation can hide potential areas of distress. Vegetation within the riprapped areas should be sprayed by the local sponsor. The Corp of Engineers cited one property owners efforts near the center of the project and said they should be used as a model for the remainder of the project. Saplings growing on the levee side slopes and riprapped areas should be sprayed and then mechanically removed. The letter identified two areas which will require sapling removal. At today's meeting, Sawatzke said he did not agree totally with the project being in satisfactory condition. He referenced erosion of the bank located at the start of the dike on the western side. He recalled control of vegetation being the responsibility of Wright County as per an agreement signed in the 1970s, with the exception of personal property. The SWCD has aided in obtaining measurements to ascertain whether further erosion is taking place. After further discussion, Sawatzke moved to refer a copy of the letter to the Highway Engineer and the City of Otsego. In addition, the Highway Engineer is to report back to the Board on the shortcomings referenced in taking care of the dike. Motion carried 5-0 on a second by Mattson.

On a motion by Mattson, and seconded by Russek, all voted to approve a plat, County Highway 12 South Estates as submitted by Clinton Duske, described as: The west half of the southwest quarter, Section 24, Township 119, Range 26, Wright County, Minnesota. Together with that part of the West Half of the Southwest Quarter of the Northwest Quarter of said Section 24, described as follows: Beginning at the southwest corner of said West half of the southwest quarter of the northwest quarter; thence northerly, along the west line of said west half of the southwest quarter of the northwest quarter, a distance of 297.0 feet; thence southeasterly, to a point of the south line of said west half of the southwest quarter of the northwest quarter, distant 529.15 feet from the point of beginning; thence westerly, along said south line to the point of beginning. There are no new roads and all taxes are paid including a park dedication fee. The opinion prepared by D.A. Schroeppel has been reviewed by Assistant County Attorney, Tom Zins and finds the plat to be ready for recording.

On a motion by Mattson, seconded by Jude, all voted to approve a plat, "Alemkenina Acres" as submitted by Walter L. Knutson and Sherry G. Knutson", described as: Part of the NW 1/4 of the SW 1/4 of Section 3 and the N 1/2 of the SE 1/4 of Section 4 all in Township 120 Range 28, Wright County, Minnesota except part thereof. With all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee has been paid; and the title insurance commitment in favor of Wright County has been reviewed by Assistant County Attorney Tom Zins and indicates that there are no other encumbrances or other property interests other than the normal easements. He also indicated that the commitment seems to indicate that Ms. Knutson spells her name both Chere G. and Sherry G. Tom Zins finds the plat to be ready for filing and recording.

A Tax Forfeiture Sale was held on 12-18-98 for a parcel located in the City of Cokato. No bids were received. A former bakery is located on this parcel and needs to be demolished. The County is offering the parcel for $1.00 with removal of the building within 90 days. Groshens has learned that it may cost $16,000.00 to demolish the building plus possible costs associated with Freon and Asbestos removal. The County Assessor estimates the parcel, if vacant, to be valued at $12,000-$20,000. He stated this would be his estimate without having done any research. Sawatzke referenced the County's actions relating to a contaminated property in Monticello (Gille property). In that circumstance, the City of Monticello took the lead in cleaning up the parcel with the guarantee that any funds obtained from sale of the property would be conveyed to the City first. Asleson commented that the major difference would be that the City of Monticello wanted to acquire the property. Sawatzke recalled that originally the City of Monticello didn't intend to acquire the property, but it ended up in a TIF District and was conveyed to a private developer. Groshens noted that this parcel will remain for sale until the Board officially closes the sale. Russek moved to refer this to the Ways & Means Committee, seconded by Jude. It was clarified that a buyer would have 90 days from the date of sale to demolish the building. Mattson did not agree, stating that the building needs to be demolished. The time frame will be discussed at the Committee meeting. Motion carried 5-0.

At the last County Board meeting, a Ditch Committee meeting was scheduled for 12-18-98 to review Joint Ditch #15. This was done at the request of Brent Nyquist. Mattson reported that bad tiles and sink holes were found. It was also found that the tile runs under County Rd. #21 instead of a culvert. On the South side of the road, farmers have plowed into the blowout and Mattson envisioned problems with mud moving into the tile system in the Spring. Flooding problems have also been realized. Jude suggested potentially performing a redetermination of the ditch. After further discussion, Russek moved to obtain bids for the repair work, seconded by Mattson, carried 5-0.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Marc Mattice, Parks Administrator, presented the December 1998 Parks Commission minutes and recommendations for approval. Russek moved to approve the minutes and the recommendations, seconded by Mattson, carried 5-0. A summary follows:

Clearwater Lake Public Access: A meeting was held on 12-14-98 with representatives from the MN DNR and Wright County Parks Commission December Meeting minutes (summarized):

The Parks Commission recommendation was to proceed with making contacts and gathering public information on the proposed project.

Grant Opportunities: The Parks Commission recommendation was to approve applying for an Outdoor Recreation Grant and an Environmental Partnership Grant.

Five-Year Plan: Parks Commission members reviewed the rough draft for the Parks Department. Future meetings will consist of further review and prioritizing projects. The final plan is scheduled to be completed after the March 1999 meeting and presented to the County Board.

Parks Department Activities: The Parks Commission reviewed activities which have taken place since the last meeting.

Sheriff Don Hozempa presented a request to authorize signatures on a COPS Grant for Saturation Patrols. The 1999 grant, totaling $20,000, would allow the Sheriff Department to saturate patrols in problem areas of the County. Jude moved to adopt Resolution #98-67 authorizing signatures of the County Board Chair and Coordinator on the Grant Agreement, seconded by Sawatzke, carried 5-0 on a roll call vote.

A Labor/Management Health Insurance Committee Meeting was held on 12-10-98. A summary of the minutes follows:

Medica representatives provided information relative to utilization, distribution of health care costs and enrollment. Based on the 244 responses received from County employees, the Committee recommends that the MIC 300 deductible plan be added as a plan option during the next open enrollment period and that we remain offering the two-tier premium structure (Single and Family rates).Mattson moved to approve the minutes, seconded by Sawatzke, carried 5-0. It was noted that the offering of the MIC 300 Plan Option was approved as part of the Consent Agenda today.

Mattson moved to adopt Resolution #98-68 setting the Wright County Board of Commissioners annual salary at $25,390, exclusive of per diem payments, effective 1-1-99, seconded by Russek, carried 5-0 on a roll call vote.

Jude moved to adopt Resolution #98-69 setting the Wright County Board of Commissioners per diem payments at $40.00 effective 1-1-99 for the duties, committees or commissions as listed on the resolution attachment. Sawatzke seconded the motion, carried 5-0 on a roll call vote.

Sawatzke moved to adopt Resolution #98-70 setting the salaries for the Sheriff ($73,337), Recorder ($60,777) and Court Administrator ($60,777) for 1999. The motion was seconded by Jude and carried 5-0 on a roll call vote.

On a motion by Russek, second by Mattson, roll call vote was unanimous to adopt Resolution #98-71, Final Acceptance and authorizing final payment ($13,129.65) to Glenwood Bridge, Inc. for Contract 9709 (Bridge widening in Hanover).

Rose stated she has served on the Hwy. 55 Corridor Committee as a representative for the City. The City has requested that Russek be appointed to the Committee as he also represents the City of Buffalo. Mattson moved to appoint Russek to the Hwy. 55 Corridor Committee, seconded by Sawatzke, carried 5-0.

Norman stated that the Board passed Resolution #98-55 in October 1998 supporting the Charitable Gambling application as submitted by the Annandale/Maple Lake Hockey Association. The Gambling Board did not approve the application as it lacked the location of the event. Jude moved to adopt Resolution #98-72 amending Resolution #98-55 naming the location as the Lake Center Bar & Grill (Corinna Twp.). Mattson seconded the motion and it carried 5-0 on a roll call vote.

The Board reviewed a request for Lori Thingvold, Assessor's Office, to work 4/5 time from 1-4-99 to 8-31-99. The request would count toward the 12-week family leave. Thingvold currently is employed full-time. Sawatzke questioned whether a request had been presented to backfill the position, and Norman responded that this had not been requested. Sawatzke moved to approve the request with the understanding that arrangement for use of the funds for another purpose has not been approved at this time. Motion carried 5-0 on a second by Mattson.

Norman requested that the issue of the Sheriff Storage Facility at the Public Works site be referred to the Building Committee. The Board previously voted to bid this project and to commence with construction in the Spring. On a motion by Jude, second by Russek, all voted to refer this issue to the Building Committee as requested.

Jude suggested scheduling a meeting with Elmer Eichelberg to work out Committee assignments before the reorganizational meeting scheduled for 1-5-99. Discussion regarding Committee assignments will be referred to the meeting of 12-29-98.

Bills Approved

A & B Security Storage 120.00

Airtouch Cellular Bellevue 424.21

AMI Imaging Systems Inc 881.70

Annandale Rock Products 522.96

AT&T 4582.23

Joe Backes 128.65

Lawrence Bauman 327.74

City Buffalo 2565.79

Carlson Tractor & Equip Co 1597.82

City Cokato 1477.90

Contech Construction Product 1080.00

Karen Determan 151.59

Facility Systems Inc 52956.57

Glenwood Bridge Inc 13129.65

Holiday 875.78

Institute for Forensic Psychol 325.00

Chris Jahnke 285.82

KUE Contractors Inc 154389.35

Lilia Lantto 105.00

Kimberly Leclaire 253.80

Luminaire Recyclers Inc 1508.00

MACO 550.00

Marco Business PRoducts 353.91

Minnegasco 160.96

MN County Attorneys Ass'n 2455.14

City Monticello 8712.66

Morries Buffalo Ford Mercury 161.68

Cheri Nelson 144.58

Office Depot 238.25

G Peterson Machinery 459.03

Royal Tire-St Cloud 700.34

Snap-on Tools 149.81

State of MN Intertech Group 366.35

Tierney Brothers Inc 7546.59

Trueman Welters, Inc 160.94

Harry Walsh 275.00

Wright Co Radiator Repair 183.18

David Zylstra 349.75

AAA Striping Service Inc 90441.00

American Institutional Supply 179.21

Earl Andersen Inc 9564.05

City Annandale 1284.50

Automatic Garage Door Co 216.11

Kathleen Bakeberg 124.60

Buff'n'Glo Inc 227.43

Business Computer Design 1235.00

Central McGowan, Inc. 381.25

Collins Communications 4342.99

City Delano 5730.40

Dictaphone 895.00

GE Capital Info Tech Solutions 2116.16

Hillyard Floor Care Supply 120.75

City Howard Lake 1502.59

Intoximeters Inc 1182.15

KNR Communications Srvcs. Inc 115.00

Lakedale Telephone Co 128.01

Lawson Products, Inc 508.33

Loberg Plumbing & Heating Co 185.30

Michael MacMillan 661.23

City Maple Lake 1058.39

McDowall Company 1788.00

MN Assn of Cty Probation Ofcrs 300.00

MN Dept of Corrections-Sts 6400.00

City Montrose 540.63

National Business Systems Inc 1935.23

Northern States Power Co 250.68

P-4 Incorporated 211.60

RDO Equipment Co 1791.69

Sharp Electronics 766.30

Spectra Precision 129.08

Thermo Dyne Inc 223.00

Total Printing 583.36

US West Communications 1238.76

West Sherburne Tribune 167.40

Xerox Corporation 538.89

50 payments less than $100 2,258.79

Final Total $401,980.59

The meeting adjourned at 10:10 A.M.

John Russek, Chairperson

ATTEST: Richard W. Norman, County Coordinator


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