Wright County Board Minutes

DECEMBER 23, 1997

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

The minutes of 12-16-97 were reviewed. Jude made the following change: Page 4, 5th paragraph, 3rd sentence, should read "Jude said the State law has been in effect since the 1970's and the State has not cracked down on the issue." Motion to approve the minutes was made by Rose, seconded by Russek. Mattson referenced the newspaper articles on the 12-16-97 meeting and that he was not happy with the statements made regarding the budget. He felt Norman, Groshens and the Board did a great job on the budget. Motion carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A4, "Accept Resignation, Willie Gibbs, Asst. Environmental Health Officer & Authorize Replacement" (Norman); Consent Agenda ltem A5, "Accept Resignation, Darlene Geyen, Lead Clerk-Sheriff, Eff. 1-3-98 & Authorize Replacement" (Norman); Item For Consid. #11, "Announcement, Collinwood Classic" (Norman); Item For Consid. #12, "Personnel Committee Of The Whole Report" (Norman). Rose moved to accept the Agenda as amended, seconded by Russek, carried unanimously.

Mattson pulled for discussion Consent Agenda Item B1, "Accept Resignation (retirement) of William Demarais, Highway Maintenance Person, Eff. 12/31/97 & Authorize Replacement". On a motion by Jude, second by Rose, all voted to approve the Consent Agenda with the removal of Item B1:

ADMlNlSTRATlON

-Performance Appraisals: R. Hiivala, Aud./Treas.; Jodi Smith, Sher/Corr.

-Claim, Dahlgren, Shardlow and Uban, $2,639.38.

-Charitable Gambling Application, Buffalo Knights of Columbus (Monticello Twp.)

PARKS

-Accept Resignation, Jeff Gustafson, Parks Maintenance Worker & Authorize Replacement.

SHERIFF

-Acknowledge Appointment of Kirk Asplin to the position of Deputy Sheriff, Eff. 12/29/97.

The Board discussed Consent Agenda Item Bl, "Accept Resignation (retirement) of William Demarais, Highway Maintenance Person, Eff. 12/31/97 & Authorize Replacement". Demarais was commended for the terrific job he has done while employed with the County. On a motion by Russek, second by Jude, all voted to accept Item B1 as presented.

Darla Groshens, Auditor/Treasurer, reviewed the November Revenue/Expenditure Guidelines. She said the budgets appeared to be in line (83% for the year) and did not foresee many funds being turned back due to the tight budget. Russek moved to accept the November Revenue/Expenditure Guidelines, seconded by Rose, carried 5-0.

The claims listing was reviewed. Groshens will move from her budget to the Commissioners budget a claim for $30 to Association of Minnesota Counties for three videos. Russek moved to pay the claims as listed in the abstract, noting the one correction, seconded by Jude, carried 5-0.

A Building Committee Of The Whole meeting was held on 12-15-97:

The meeting of 12-9-97 was reconvened.

Interviews for Owner's Representative: The Committee interviewed four candidates: Ralph Bragelman (St.Cloud); Roger Peterson (Buffalo); Rick Scott (Buffalo); and Tom Ernst (Buffalo). Recommendation: Accept the proposal from Rick Scott, Scott Builders (Buffalo).

At today's meeting, it was clarified that approval to hire Scott Builders was done at the last County Board meeting. Russek moved to accept the minutes with recommendation, seconded by Rose, carried 5-0.

At 9:10 A.M., the Bid Opening for the 1998 Legal Newspaper was held. Three bids were received:

Howard Lake Herald ­ line length in picas 12, lines per inch in legals 8, length of lower case alphabet (1 ca) in points 103, cost per column inch for legals 1.17

Maple Lake Messenger ­ line length in picas 12.5, lines per inch in legals 8, length of lower case alphabet (1 ca) in points 108, cost per column inch for legals 1.88

Annandale Advocate ­ line length in picas 12.5, lines per inch in legals 8, length of lower case alphabet (1 ca) in points 102, cost per column inch for legals 1.69

Groshens said the bid from Howard Lake Herald also offers a 10% discount if the items are supplied to them by E-mail. At the request of Groshens, Sawatzke moved to lay the bids over for one week for calculations, seconded by Russek, carried 5-0.

A Budget Committee Of The Whole meeting was held on 11-25-97:

Maintenance Costs, Digital Live-Scan Fingerprint Equipment. Hozempa explained that the FBI now requires that all fingerprints be transmitted electronically. The BCA will be providing one time grants to provide the equipment necessary to meet the FBI's request. However, ongoing maintenance of the equipment becomes our responsibility. Torfin estimates that this would amount to an estimated $10,000 annual service agreement. After discussion it was the consensus to wait until the equipment is installed, review possible warranties, and find out when our financial obligation for maintenance would start.

State Audit Exit Conference. Petrick stated that once again we will have an unqualified audit. The main points he made were as follows:

- The County is one of the few in the State that does not have a comment in the Management and Compliance Section regarding MAXIS in Human Services.

- FS-36, Clearwater River Watershed District. This will now be shown as a Special Revenue Fund.

- FS-7, Organization. Elected terms will be stated from the first date the official took office.

- FS-70, Statement of Revenues, Expenditures and Changes in Fund Balance. Unallocated costs are spread to the various departments by State Auditor staff. Thus, a comparison to actual budgets would be difficult.

- FS-90, Solid Waste Facility Enterprise Fund. Petrick suggested that the County show some depreciation charge on equipment.

- None of the comments in the Management and Compliance Section require a response.

- Collaborative Audit. A written request should be submitted from the Collaborative which defines the level of service they want. There is no fee being paid to the County for administrative services.

At today's meeting, Rose requested that the first point under the State Audit Exit Conference be rewritten to reflect that it is a positive point. Rose moved to accept the minutes to include the change as noted, seconded by Russek, carried 5-0.

At the request of the MIS Director, Rose moved to authorize soliciting for bids for the AS400 Upgrade and to schedule the bid opening for 1-13-98. Bids are to be received by 9:00 A.M. with the bid opening occurring at 9:30 A.M. Motion carried 5-0 on a second by Jude.

On a motion by Jude, second by Russek, all voted to adopt Resolution #97-72 of Final Acceptance, authorizing final payment ($23,000.00) to Buffalo Bituminous, Inc. for Contract No. 9501, S.A.P. 86609-10.

Appointments to the GRRL Board of Trustees for 1998 were discussed. Current members appointed by Wright County are Pat Sawatzke, Clint Herbst, and Bernard Burke. As Wright County has been awarded a fourth seat on the Board, another appointment was requested by the GRRL. Jude offered the name of Bryan Bruns of Annandale. Jude explained that Bruns has a banking and accounting background, is involved in the Community, and is very pro-library. Jude moved to appoint Bryan Bruns of Annandale to the GRRL Board of Trustees, seconded by Sawatzke, carried 5-0.

Jude brought forth discussion on the Bremix Site-South Haven gravel pit due to the number of complaints he had received this past summer regarding hours of operation. Bremix, Mille Lacs Aggregate and Concrete, and Rockite are all divisions of Bauerly Bros. The history is that a number of years ago there was a court settlement which detailed the hours of service, hours of operation and notification of hours for operation. Due to the complaints received, Jude had Sheriff Deputies document the violations. Jude said Bauerly Bros. claimed that it was an oversight that the documentation on hours of operation was not sent in. They stated they did it by telephone. He noted that there are six years where there is no documentation. Jude said the residents have a copy of the court document which states the hours of operation. He was also interested in obtaining current information on the topography. Jude suggested that Bauerly Bros. meet with staff from the Attorney's Office and Planning & Zoning. Complaints had been received that vehicle back up alarms were still being used at night, even though this was supposed to have ceased. Wyman Nelson, County Attorney, stated that it would be appropriate to inquire whether Bauerly Bros. would be willing to meet with County staff to review problems.

Ed Laubach and Lee Hanson, Attorneys for Bauerly Bros., and Mark Bauerly were present for discussion. Laubach said they were unaware of any specific violations nor being informed of them. He said it would be difficult to respond to charges of violations. He said the general operating time frame is 7:00 a.m.-7:00 p.m. Monday-Friday; 6 hours on Saturday; and no operations on Sunday or Holidays. Exceptions to this include the time period of Labor Day to Memorial Day where they can operate 45 days for 24 hours per day. During the summer months, there is another block of time where they can operate 24 hours per day. He said they would be willing to discuss this with County staff.

In response to a question by Salkowski, Jude clarified that discussion with Bauerly Bros. should include whether they are operating under the agreement and that all documentation should be in writing. In addition, discussion should include mining and any reclamation. Sawatzke asked whether this was the only pit in the County allowed to operate around the clock, with the exception of emergency 24-hour use. Salkowski responded that it was. Sawatzke questioned what justification the County has through statutes to take preexisting uses and apply them to today's standard. He felt that there should be some time frame set whereby Bauerly Bros. would need to follow the same rules as everyone else in the County.

Lee Hanson said they would be happy to provide information on relocation and current topographies. He said there is a reclamation plan which has been filed with the County. In regard to public nuisances, the MPCA has defined decibel ratings of what is considered a public nuisance and regulations for dust. They have made efforts over the course of the last few years to keep the noise level down by keeping their crushers and washers as low in the pit as possible. They do have crushers that have to work in 50 different pits each year, and the crushers are moved to make them work as efficiently as possible. When a crusher is in a pit, they try to run it around the clock and that is why they ask for the 45 days to do so. Ed Laubach said that OSHA requires them to use back up alarms on the trucks during daylight hours, and lights can only be used after dark.

Sawatzke said reference was made to Buffalo Bituminous and moving crushers. He said they are not allowed to do so and hours of operation are from 7:00 a.m. - 7:00 p.m. He felt that all gravel operators should operate under the same guidelines. The consensus was to allow County staff and Bauerly Bros. to meet and discuss the issues at a time set by them.

On a motion by Rose, second by Jude, all voted to adopt Resolution #97-73 setting the Wright County Board of Commissioners annual salary, exclusive of per diem payments, at $24,771, effective 1-1-98. This reflects a 2.5% increase.

On a motion by Russek, second by Rose, roll call vote was unanimous to adopt Resolution #97-74 setting the Wright County Board of Commissioners per diem at $40.00, effective 1-1-98.

On a motion by Jude, second by Sawatzke, roll call vote was unanimous to adopt Resolution #97-75 as follows:

BE IT RESOLVED that the 1998 salaries of elected department heads and the Court Administrator shall be as follows:

County Attorney $ 77,534

Auditor/Treasurer $ 71,548

Sheriff $ 71,548

Recorder $ 59,295

Court Administrator $ 59,295

BE IT FURTHER RESOLVED that the Recorder, Sheriff, Court Administrator, and Auditor/Treasurer salary reflects a 2.5% increase effective January 1, 1998 and a 3.5% step increase effective July 1, 1998.

Jude moved to set a Committee Of The Whole Meeting RE: Feedlot Ordinance for 1-7-98 at 1:00 P.M., seconded by Russek, carried unanimously. The meeting will be held in the Commissioners Conference Room.

Jude moved to establish a Negotiation Committee Meeting for 1-12-98 at 9:00 A.M., seconded by Rose, carried 5-0. The issue is contract for services for the Surveyor.

Norman announced that the 19th Annual Collinwood Classic, scheduled for 12-28-97, has been cancelled due to the lack of snow.

A Personnel Committee Of The Whole meeting was held on 12-22-97:

Comparable Worth Plan. The County's pay equity compliance report must be submitted once every three years. The report is due to be submitted by January 31, 1998 based on pay data as of December 31, 1997. Staff presented several scenarios for review. It was the consensus of the Committee to make the following reclassifications effective December 31, 1997:

Position From To

Chief Deputy Recorder I H

Highway Accountant I H

Chief Deputy Treasurer I H

Asst. Building Maint. Sup. I H

Lead Clerk, Sheriff's Dept. J I

Admin. Sec., Court Services J I

Legal Secretary Sup. J I

Cook Supervisor K J

At today's meeting, Jude moved to approve the minutes, seconded by Rose, carried 5-0.

Bills Approved

Airtouch Cellular 227.64

Amoco Oil Company 9.99

Assn. of Minnesota Counties 30.00

AT&T 45.35

AT&T 4,585.52

Bauman, Lawrence R. 141.39

Bauman, Mark 36.20

Bear Graphics Inc. 717.53

Beaudry Oil Co. 1,754.32

Becklund Home Health Care 342.00

Best Disposal Services 143.00

Brethorst, Darnel 61.38

Buffalo Clinic 604.00

Buffalo Drug 653.27

Buffalo Hospital 224.75

Buffalo Junction Towing 44.73

Buffalo, City of 4,735.00

Central MN Mental Health Ctr. 50.00

Clearwater Township 747.92

Cokato, City of 739.60

Collins Communications 4,154.55

Comp USA Inc. 1,065.00

Compuserve Incorporated 14.08

Cragg, H. M., Co. 8,882.50

D&D Distributing Inc. 12.89

Dahlman, Duane E. 36.20

Decorative Designs Inc. 167.18

Deluxe Bus. Forms & Supl. 94.04

Duerr's Water Care Service 35.00

Dziuk, John R. 945.00

Engineering Repro Services 14.48

EPA Audio Visual Inc. 246.69

Erickson, Marilyn 250.00

Ernst General Construction Inc 1,650.62

Facility Systems Inc. 2,666.12

Functional lndustries 573.33

Gateway 2000 3,824.42

Gordon, Marilyn 42.40

Hillyard Floor Care Supply 1,608.52

Loberg 676.96

Keefe Supply Co. 62.40

Knowles, Jackie 22.32

Lakedale Telephone Co. 71.07

Lanie, Karla 22.32

Lantto, Marcia M. 30.38

Larson's Ace Hardware 12.65

Lieb, William A 196.50

Loaf & Ladle 108.62

M-R Sign Company Inc 177.56

MacMillan, Michael 287.99

MACO 550.00

Maple Lake, City of 592.90

Marco Business Products 2,299.97

Marco Business Prod. Inc 302.46

Marketplace, The 1,429.74

McDowall Company 7,163.00

Medtox Laboratories 276.00

Metropolitan Anesthesia Network 280.50

Mille Lacs Co. Sheriff 37.50

Minnesota CLE 85.00

MN Assn. of Cty. Probation Ofcrs. 85.00

MN Counties Ins. Trust 1,000.00

MN County Recorder's Assoc. 130.00

MN Dept. of Corrections 12,800.00

MN Ground Water Assn. 20.00

Monticello Times 145.70

Monticello Township 1,070.80

Moore 300.00

Morris, Tracy Erickson 104.47

NAPA Auto Parts 143.14

Nelson, Wyman A. 29.20

Nordeen, LaVonn 126.17

Norman, Richard W. 4.96

North Central Radar 1,331.62

Office Depot 1,465.77

Ogden, Lonnie 19.22

Photo I 21.85

Precision Prints of Wright Co. 69.30

Reentry Services Inc. 261.45

Roisum, Don O. 298.28

Ryan, Jonathan 46.74

Sandquist, Michele 8.99

Sawatzke, Pat 291.40

Seefeldt, William J. 38.68

Sharp Electronics 210.17

State of MN - General Fund 198.06

Strategic Technologies Inc. 6,500.00

Superior Service - Central MN 770.00

Survivalink Corporation 2,607.00

Total Printing 6,390.64

Transcor America Inc. 1,255.26

Underwater Schools of America 864.65

United Parcel Service 85.71

University of Minnesota 90.00

University of Minnesota 15.00

University of Minnesota 395.00

USWest Communications 5,921.25

USWest Direct 24.85

Van Lith, Clement 39.92

Wal Mart Store 01-1577 9.54

Weldele, Judy M. 83.72

West Publishing Company 103.85

Winsted Publishing Inc. 3.93

Winterhalter, Luann 504.34

Woodland Township 448.90

Wright County Highway Dept. 327.42

Wright County Human Services 739.73

Wright County Public Health 1,776.00

Wright Cty. Auditor-Treasurer 25.00

Zins, Thomas 83.69

Zylstra, David 147.90

4 M's Communications Company273.65

The County Board adjourned at 9:45 A.M.

Dick Mattson, Chairperson

ATTEST:

Richard W. Norman

County Coordinator


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